P Coleman 2,
to the Council Westwood
01225 862770 BA15
WESTWOOD PARISH COUNCIL
- NOTICE OF MEETING
Notice is hereby given
that the Annual Meeting of Westwood Parish Council will be held at the Parish
Room, Farleigh Lane, Westwood on Tuesday 7 May 2019 commencing at 7.30pm
1. Welcome and Introductions.
Retiring Chairman/Vice-Chairman to welcome those present.
2. Westwood Parish Council/Declaration of
to declare any interests in accordance with the Relevant Authorities
(Disclosable Pecuniary Interests) Regulations 2012 in relation to this meeting.
note apologies from those Councillors absent from the meeting.
4. Election of Chair.
a. To elect the Chairman for the
b. The Chairman to sign the Declaration of
5. Election of Vice Chair.
elect the Vice-Chair for the forthcoming year.
6. Formation of Working Groups.
note the Working Groups and their respective delegated authority.
7. Maintenance Contracts.
a. To note the following contracts:
b. To decide on the level of remuneration
for the Handyman & Maintenance tasks.
8. Clerk's Salary and Expenses.
a. To note the 2019/2020 NALC/SLCC agreed
pay increase for Part-time Clerks and to agree to implement it.
b. To note the Clerk’s Salary and level of
To decide on
the level of ‘honorarium’ for the Chairman.
10. Football Pitch Charges
decide the charges for the hire of the Playing Field.
11. Cemetery Fees.
decide the level of fees applicable to the Cemetery.
12. Banking arrangements.
agree the ‘banking arrangements’ for the year and to agree any changes to the
13. Asset Register.
note the Asset Register dated 31 March 2019 and to agree the revised means of
14. Risk Register.
approve the Risk Register dated 1 April 2019.
15. Insurance Cover.
a. To note the extant/proposed insurance
cover and decide whether it is adequate.
b. To agree the payment of the Insurance
16. Annual Governance and Accountability
Return for the Year ending 31 March 2019.
a. To receive a report from the Clerk.
b. To note the Annual Internal Audit Reports
from the Internal Auditor.
c. To approve Section 1 (Annual Governance
Statement 2018/19) of the Annual Return.
d. To approve Section 2 (Accounting
Statements 2018/19) of the Annual Return.
e. To confirm that the Clerk is the
Responsible Finance Officer for FY2019/20.
f. To note, and to approve, the Reserve
held for the Play Area refurbishment.
17. Financial Regulations.
note the Financial Regulations dated 6 November 2017 and to agree any changes.
18. Appointment of Internal Auditor.
a. To appoint an Internal Auditor for the
year and agree the level of remuneration.
b. To consider the effectiveness of the Internal
Audit and to approve the latest Terms of Reference for the Internal Audit dated
1 April 2018.
19. Budget Details for Financial Year 2019/2020.
note the agreed Budget for the year.
To consider the need
for additional Standing Orders, or amendments to existing one
1 May 2019
Members are reminded that the Council has a
general duty to consider the following matters in the exercise of any of its
functions: Equal Opportunities (race, gender, sexual orientation, marital
status and any disability), Crime and Disorder, Health and Safety and Human