Annual parish council meeting agenda


picture of tree

Roger P Coleman


2, The Laurels

Clerk to the Council



Tel: 01225 862770




BA15 2AX


 Notice is hereby given that the Annual Meeting of Westwood Parish Council will be held at Westwood with Iford Primary School on Monday 8 May 2017 commencing at 7.30pm


1.         Welcome and Introductions.

The Retiring Chairman/Vice-Chairman to welcome those present.

 2.         Westwood Parish Council/Declaration of Office/Register of Interests.

a.         To note the composition of the Council following the elections held on 4 May 2017.

b.         Councillors to sign Declaration of Office Forms.

c.         Councillors to note obligation to register interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

 3.         Apologies.

To note apologies from those Councillors absent from the meeting.

 4.         Election of Chair.

a.         To elect the Chairman for the forthcoming year.

b.         The Chairman to sign the Declaration of Office Form.

5.         Election of Vice Chair.

To elect the Vice-Chair for the forthcoming year.

 6.         Formation of Working Groups.

To decide on the formation of the Working Groups and their respective delegated authority.

 7.         Maintenance Contracts.

a.         To note the following contracts:   

  •          Open Spaces/Cemetery Maintenance.
  •          Village Handyman.

b.         To decide on the level of remuneration for the Handyman & Maintenance tasks.

 8.         Clerk's Salary and Expenses.

To agree the Clerk’s Salary and level of expense

      9.         Chairman’s Allowance.

      To decide on the level of ‘honorarium’ for the Chairman.

10.       Football Pitch Charges

To decide the charges for the hire of the Playing Field.

11.       Cemetery Fees.

To decide the level of fees applicable to the Cemetery. 

12.       Banking arrangements.

To agree the ‘banking arrangements’ for the year and to agree any changes to the nominated signatories.

 13.       Asset Register.

To note the Asset Register dated 31 March 2017.

 14.       Risk Register.

To approve the Risk Register dated 1 April 2017.

 15.       Insurance Cover.

a.         To note the extant/proposed insurance cover and decide whether it is adequate.

b.         To agree the payment of the Insurance Premium.

 16.       Accounts for the Year ending 31 March 2017.

a.         To receive a report from the Clerk.

b.         To note the Annual Internal Audit Report from the Internal Auditor.

c.         To approve Section 1 (Annual Governance Statement 2016/17) of the Annual Return.

d.         To approve Section 2 (Accounting Statements 2016/17) of the Annual Return.

e.         To confirm that the Clerk is the Responsible Finance Officer.              

17.       Financial Regulations.

To note the Financial Regulations dated 11 May 2009 and to agree any changes.

18.       Appointment of Internal Auditor.

a.         To appoint an Internal Auditor for the year and agree the level of remuneration.

b.         To consider the effectiveness of the Internal Audit (Note. The Terms of Reference for the Internal Audit were approved at the Parish Council meeting 2 March 2009.) 

19.       Budget Details for Financial Year 2017/2018.

To note the agreed Budget for the year. 

20.     Standing Orders.

To consider the need for additional Standing Orders, or amendments to existing ones.

Roger Coleman


 1 May 2017



Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.


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