Annual parish council meeting agenda





Roger P Coleman                                                                                         2, The Laurels

Clerk to the Council                                                                                      Westwood


Tel: 01225 862770                                                                                       BA15 2AX






Notice is hereby given that the Annual Meeting of Westwood Parish Council will be held in the Parish Room on Monday 9 May 2011 commencing at 7.30pm




1.         Welcome and Introductions.

The Chairman to welcome those present.


2.         Apologies.

To note apologies from those Councillors absent from the meeting.


3.         Election of Chair.

To elect the Chair for the forthcoming year.


4.         Election of Vice Chair.

To elect the Vice-Chair for the forthcoming year.


5.         Formation of Sub Committees.

To decide on the formation of the Sub-Committees and their respective delegated authority.


6.         Maintenance Contracts.

a.         To note the following contracts:      


      • Open Spaces.
      • Village Handyman.
      • Churchyard/Cemetery Maintenance.


b.         To decide on the level of remuneration for the Handyman.


7.         Clerk's Salary and Expenses.

To agree the Clerk’s Salary and level of expenses.


      8.         Chairman’s Allowance.

      To decide on the level of ‘honorarium’ for the Chairman/Chair.


9.         Football Pitch Charges

To decide the charges for the hire of the Playing Field.



10.       Cemetery Fees.

To decide the level of fees applicable to the Cemetery.


11.       Banking arrangements.

To agree the ‘banking arrangements’ for the year and to agree any changes to the nominated signatories.


12.       Asset Register.

To note the Asset Register dated 31 March 2011.


13.       Risk Register.

To approve the Risk Register dated 1 April 2011.


14.       Insurance Cover.

a.         To note the extant/proposed insurance cover and decide whether it is adequate.

b.         To agree the payment of the Insurance Premium.


15.       Accounts for the Year ending 31 March 2011.

a.         To receive a report from the Clerk.

b.         To note the report from the Internal Auditor.

c.         To approve/note the Annual Return for the year ended 31 March 2011.

d.         To confirm that the Clerk is the Responsible Finance Officer.


16.       Financial Regulations.

To note the Financial Regulations dated 11 May 2009 and to agree any changes.


17.       Appointment of Internal Auditor.

a.         To appoint an Internal Auditor for the year and agree the level of remuneration.

b.         To consider the effectiveness of the Internal Audit (Note. The Terms of Reference for the Internal Audit were approved at the Parish Council meeting 2 March 2009.)


18.       Budget Details for Financial Year 2011/2012.

To note the agreed Budget for the year.


19.     Standing Orders.

To consider the need for additional Standing Orders, or amendments to existing ones.






Roger Coleman



4 May 2011




Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

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