Minutes of Annual Meeting of
Westwood Parish Council held in the Parish Room, Westwood at 7.30 pm, on Tuesday
8 May 2012.
Cllr. J Johnston (Chairman for the meeting and newly
Cllr. S Higgs
no members of the public present.
Cllr. Johnston welcomed everyone to the meeting.
non-attendance were received from Cllrs. Biles, Harding, Parker and Richardson.
was unanimously elected Chairman of the Parish Council (Proposer: Cllr. Bishop,
seconder: Cllr. Johnston).
of Vice Chair.
Evans proposed, seconded by Cllr. Bishop, that Cllr. Johnston be elected Vice
Chairman for the ensuing year. Cllr. Johnston was duly elected unanimously.
of Sub Committees.
resolved that the Sub-Committee membership should remain as recently agreed at
a Parish Council meeting, with two exceptions. Cllr. Howard-Evans was appointed
to the Environmental Sub-Committee and Cllr. Higgs was appointed to the
Cemetery. Both appointments were in addition to their existing Sub-Committee
6 Maintenance Contracts.
noted that the following contracts had been let:
Spaces – S&J Grounds Ltd.
Handyman – Mr V Cooke.
Maintenance – Mr V Cooke.
resolved to maintain the hourly
rate Mr Cooke at £12.50.
7 Clerk's Salary and
noted that the Clerk was on SCP 21
and the Clerk stated that he was not seeking an increase in his salary at this
stage. The Chairman, on behalf of the Council, thanked the Clerk for his
continuing excellent service and proposed that the Clerk be promoted to SCP 22
with effect from 1 May 2012. The Council resolved that the Clerk be promoted to
SCP 22 with effect from 1 May 2012.
noted and agreed the change in
the level of expenses detailed on ‘Clerk’s Expenses and Allowances – May 2012.
The only change was in the postage rates following their recent increase by
The Council decided unanimously to provide the
Chairman with an allowance of £150.
Bishop declared a personal interest in this matter. The Council decided
unanimously to continue with a single charge per match of £15, irrespective of
whether it was a senior or junior match.
resolved to increase all
existing burial and memorial fees by £5 for those fees currently less than £100
and to increase those fees currently greater than £100 by £10. The Council
decided that the increase is to be applicable from 1 June 2012.
agreed unanimously to
maintain the existing ‘banking arrangements’ with Lloyds TSB for the year and it
authorised members of the Financial Sub-Committee – Cllrs. Parker, Johnston and Bishop - to sign cheques on its
noted the Asset Register dated 31 March 2012.
adopted the Risk Register
dated 1 April 2012.
a. The Council noted the recent renewal quotation
received from Zurich Municipal Insurance and agreed that the cover provided was
b. The Council resolved to renew the Parish Council insurance with Zurich
Municipal and to pay the annual Insurance Premium of £1004.36.
for the Year ending 31 March 2012.
a. The Clerk gave a brief report on the
Accounts for FY2011/2012. He stated that he had balanced the accounts and had
completed the Annual Return and that the accounts had been ‘signed off’ by the
b. The Chairman stated that the internal
auditor had completed his audit and had written to him and the Chairman
confirming that all matters were in order. The Council noted the contents of
the letter from the Internal Auditor.
c. The Council resolved to approve the completed Annual Return for the year
ended 31 March 2012 and authorised
the Chairman to sign Sections 1 and 2 of the Annual Return on its behalf. The
Chairman signed the Annual Return on behalf of the Council.
noted the Financial Regulations dated 11 May 2009 and resolved that no changes were necessary.
of Internal Auditor.
a. The Clerk confirmed that Mr J Taylor
was prepared to remain the Internal Auditor for a further year and the Council resolved unanimously to appoint
him, once again, as Internal Auditor. The Council resolved to pay Mr Taylor £120 for undertaking the recent audit.
Details for Financial Year 2012/2013.
noted the agreed Budget for FY2012/13.
a. The Council noted the
existing suite of Standing Orders and resolved
that no additional ones were required at this stage or amendments to existing
closed at 8.05 pm.
11 June 2012