August Minutes


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Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 7 August 2017


 Cllr. J Bishop               (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr P Phillips

Cllr. T Leeder

Cllr. A Wheals

Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. J Kidney attended (Part-time).

 There were two members of the public present initially.


1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Councillors J Johnston and G Mumford and from PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

There were no interests declared.


4.         Minutes of Ordinary Parish Council Meeting held on 5 June 2017.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 Wiltshire Council Cllr. Kidney gave a brief report on the following topics:

·         Wiltshire Council Settlement Boundary Consultation.

·         Forthcoming Area Board Meeting (13 September 2017).

·         Westwood with Iford School Westwood Radio.

·         The Community Area Transport Group meeting and budget. Next CATG Meeting 4 September 2017.

·         Health and Welfare Safeguarding Board.

·         Wiltshire Council Social Care Consultation.

·         Wiltshire Council adoption of 10 year Business Plan.

·         Waste Services New arrangements from 2018.

·         Area Board Footpath Mapping to identify ‘trouble spots’.

·         Wiltshire Council Planning Committee meetings attendance.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. The Clerk read out that part of the report relating to ‘Local Crimes’ at the meeting.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:

 Local Crimes

Crime statistics 5th July 5th August 2017

There have been 38 reported incidents for the Bradford Rural beat of which 5 occurred in Westwood. This compares to 44 rural incidents the previous period of which 4 occurred in Westwood. These are broken down as follows (last period in brackets):



Rural beat



Anti Social Behaviour (Personal)

4 (2)

0 (0)


Anti Social Behaviour (Nuisance)

2 (0)

0 (0)



2 (6)

2 (2)


Drug Offences

0 (0)

0 (0)


Criminal Damage

9 (8)

1 (1)


Theft and Handling

4 (11)

1 (1)


Public Order

2 (1)

0 (0)



5 (7)

0 (0)



0 (0)

0 (0)


Concern for Safety

2 (0)

0 (0)


Domestic related

2 (0)

0 (0)


Suspicious Circumstances

0 (2)

1 (1)


Transport related

6 (7)

0 (0)


 Other incidents of interest.

The 2 burglaries were all non-dwelling in Wingfield and Holt.

 In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236

5th August 2017

 “Like” our Facebook page Bradford on Avon Police

Sign up to Community Messaging at

For a detailed breakdown of the crime in your area visit…

Community Coordinator Police Staff Alex Trombetta :

Deputy Sector Head - PS 1629 Gill Hughes :

Sector Head - Insp 0041 Andy Fee :

 b.         There were no other matters raised.

 7.         Neighbourhood Plan.

a.         Cllr. Leeder stated that he was currently producing a draft version of the Neighbourhood Plan that he intended would form the basis of a discussion at the September Council meeting. He commented that he intended sending councillors this draft copy prior to that meeting. The Council noted the correspondence from a parishioner regarding the creation of a Neighbourhood Plan and his comments regarding the Neighbourhood Plan Steering Group (NPSG). Councillors stated that these matters will be addressed at the September meeting. Notwithstanding this, the Council resolved to dissolve the NPSG at the September meeting and to establish the committee structure for developing the Neighbourhood Plan.

 b.         No further actions were identified.

 8.         Westwood Road Safety/Community Speed Watch (CSW).

a.         Cllr. Wheals reported that the CSW team went out during a two-week period in June CSW26. A combination of (holiday) absence of team members and poor weather meant only four sessions, sometimes partial ones, were completed on four separate days. Nevertheless, a total of 975 vehicles were monitored over a total period of five hours. Of these, 79 were recorded as speeding (8.1%) of which 18 (1.85%) were speeding excessively (30mph or more). These values are typical of the trend towards overall lower speeds along Westwood Road.

b.         The Council resolved that following misgivings from members of the CSW Team and councillors a video camera would not be purchased for the CSW Team.

 9.         Working Groups Working Group Reports.


The Chairman reported that on a recent inspection of the cemetery he had observed a dead tree on the northern boundary that might need attention. He asked councillors to also inspect the tree with a view to deciding further action at the next meeting.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




Dorothy House Foundation Ltd.,


Application for planning permission for the reconfiguration of the existing car park and extension to provide additional parking and associated works




Elms Cross Stables, Elms Cross

Variation of Conditions 2, 4, 6, 7 & 8 of 15/05497/FUL




Land North of 146 Upper Westwood

Provision of four self-contained camping pods with parking. Change of use of land to leisure/Tourism.




Cross Guns Inn


Retrospective application for the refurbishment of existing garden terraces.




34 Lower Westwood

Single storey extension to front




Fieldgate House

49 Lower Westwood

Demolition, alteration and extension to existing building




Fieldgate House

49 Lower Westwood

Demolition, alteration and extension to existing building




57a Westwood Road

(Hudd’s Farm)

First Floor side and rear extension over existing ground floor extension.




106a Cottles Garden, Lye Green

Detached double garage, single storey extension and internal alterations.


 b.         The Council examined the following planning application and resolved to send comments to Wiltshire Council as shown (in italics):




Magdalen Farm, Rowden Lane, BA15 2AB

Retention of temporary log cabin approved under W/11/03319/FUL as a permanent workers dwelling.



 The Parish Council has no objections to this proposed development.

 c.         There were no planning applications received after 31 July 2017.

d.         There was a discussion on the Wiltshire Council Settlement Boundary/Housing Strategy  Consultation and its implications for Westwood. Councillors raised queries on the reasons for the omission of some properties from within the Settlement Boundary and the Clerk was asked to advise Cllr. Kidney of these matters and to seek an explanation. The Chairman stated that there would be a full discussion on this Consultation at the September Parish Council meeting in time for comments to be sent to Wiltshire Council by the Consultation end date of 22 September 2017.

 e.         The Council discussed the subject of Parish Council representation at future Planning Committee meetings, noting that Wiltshire Council Cllr. Kidney had confirmed that he would be attending those meetings, and would possibly speak, at those Committee meetings when planning applications that he had ‘called in’ were determined. The Parish Council resolved that in future a Westwood parish councillor would also attend those meetings and possibly speak in respect of those planning applications where the Parish Council had initiated the ‘call in’.

 f.          The Clerk reported that Wiltshire Council Enforcement Officer had responded to the two queries raised by the Parish Council thus:

·         The reported development of a building at Manor Cottage was permitted development.

·         The establishment of a ‘Tea Garden’ Fieldgate House required a ‘Change of Use’ application and the existing external advertising board should be removed.


a.         The Clerk reported the current financial position thus:

Lloyds A/C 1643417





Bank Statement

 £       15,610.54








Credits (1  June 2017 to 30 June 2017):



 £                             95.80




 £                             95.80





Debits (1 June 2017 to 30 June 2017):

Clerk's Salary (May) - Standing Order


 £                          479.00

Clerk's Expenses (May)


 £                             13.52



 £                             95.80

Westwood Flower Show



 £                          185.00

J Taylor



 £                          120.00

XYZ Web Ltd



 £                             50.00

D Downes



 £                          504.00

Westwood School



 £                             40.00




 £                       1,487.32





Balance at 30 June 2017



 £                     14,219.02





Credits (1 July 2017 to 31 July 2017):



 £                                   -  




 £                                   -  





Debits (1 July 2017 to 31 July 2017):

Clerk's Salary (June) - Standing Order


 £                          479.00

A Wheals



 £                               5.40

Print Centre



 £                             57.03

D Downes



 £                          504.00




 £                       1,045.43





Balance at 31 July 2017



 £                     13,173.59





Credits (1 August 2017 to 7 August 2017):



 £                                   -  




 £                                   -  





Debits (1 August 2017 to 7 August 2017):

Clerk's Salary (July) - Standing Order


 £                          479.00




 £                          479.00





Balance at 7 August 2017



 £                     12,694.59





Lloyds A/C 7573321

Bank Statement


 £                       2,342.18












09/05/2017 (Approx)



 £                               0.10

09/06/2017 (Approx)



 £                               0.09

09/07/2017 (Approx)



 £                               0.80




 £                               0.99







 £                                   -  




 £                                   -  





Balance at 7 August 2017


 £                       2,343.17





National Savings Account (Park Fund)

Balance at 31 December 2016


 £                       6,912.63









Interest 1/1/16 to 31/12/16:


 £                             41.53












 £                                   -  





Balance at 7 August 2017:


 £                       6,954.16

Total Funds held by Westwood Parish Council at 7 August 2017



 £                     22,470.92




Payments to be authorised 7 August 2017

Clerk's Salary (August 2017) SCP24


 £                          494.65

Clerk's Back Pay (May to July inc 2017 SCP23


 £                             46.95

Clerk's Expenses (June 2017) 


 £                               3.57

Clerk's Expenses (July 2017) 


 £                               2.85



 £                             95.80



 £                          105.20

The Print Centre



 £                             52.55

Kedel Ltd



 £                          148.89

XYZ Web Ltd



 £                             62.50

D Downes



 £                          490.00



 £                       1,502.96

 b.         The Council resolved to invite the Internal Auditor to undertake a review of the Financial Regulations.

c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement including a payment of £14.26 to A Wheals for expenses incurred in attending the Community Speed Watch meeting at Devizes. The Council also resolved that the Standing Order for the Clerk’s Salary should be increased in accordance with the previous resolution at the April 2017 meeting to award a salary increase to the Clerk.


a.         Cllr. J Adcock stated that the Parish Steward continues to undertake tasks within the village, including cutting back the overgrown bank at the bottom of Linden Grove.

b.         Following a request from Cllr. Phillips, she stated that she will add the clearance of the nettles from footpath (Path 16) between The Pastures and Upper Westwood to the schedule of work for the Parish Steward. Cllr. J Adcock also noted the request for the Steward to clear the rough area of ground behind the Social Club where the BT Boxes are located.

 The Chairman asked that the Parish Steward tidies up the grass bank in Farleigh Lane (by the Church/Parish Room) in readiness for the Westwood Flower Show.

 Open Spaces.

a.         Cllr. Wheals commented that he is hoping to receive the slats from Kedel soon once payment has been sent in order to repair the bench seat at Lyefield Lane. He added that if that repair is successful the Parish Council could think about upgrading the bench slats on the benches in the park and elsewhere.

 In a written report, Cllr. Wheals stated the following (shown in italics):

The hedge at the top end near the play area of the Nursery School is very overgrown (more than 1 metre onto the park). It could be cut back by more than I metre leaving the children with more light by the play area - but this is a job for another occasion after consulting the staff of the Nursery School (who may want it left as is).

At the north end and outside the main park there is a car park on Parish Council land used by the people who live opposite. It can cope with 14 cars (stacked in pairs end on to the park). Have the PC ever thought of levying a charge for parking in this space?

One of the benches at the top of the park has the top slat missing - but the bolt is still there and is a danger to the unwary! It will be cut it off.

 The Parish Council resolved that up to £20 be spent on an appropriate safety sign when football matches are taking place on the Playing Field. The Clerk was asked to inform Mr Downes.

 b.         The Clerk stated that Acer Tree Ltd had inspected the tree Horse Chestnut tree that was the subject of correspondence from a parishioner and had stated in his report that the tree was healthy and that no further work was required. Cllr. Phillips and other councillors confirmed that they had inspected the tree and that there were some branches overhanging a nearby garden in Chestnut Grove. The Council resolved that the tree should remain and not be felled but that pruning of the overhanging branches should be undertaken. The Clerk stated that Mr Downes had also inspected the tree and had confirmed that he would be able to prune the tree if requested. It was further resolved that Mr Downes be invited to undertake the pruning at a cost not exceeding £100.

The Council resolved to delay a decision on the dead cherry tree until the September meeting.

 c.         Cllr. Wheals stated that he and Cllr. Phillips are continuing to pursue the repair of the Roundabout in the Play Area and intend to seek a local contractor to undertake the repair.

 d.    The Parish Council resolved not to participate in the Wiltshire Council ‘tree planting’ project.


a.         Cllr. Johnston provided the following written report (shown in italics) that was read out to the Council by the Clerk:

 The electric fence that was reported as being across the footpath next to Upper Farm (Path WW0028) has now been moved to allow walkers to pass safely. However as I was checking it I accidentally touched it and there was no shock, so it’s obviously not connected.

 b.         The footpath from the playing field to Bobbin Lane (the small gate) has now been cleared by someone.

Cllr. J Adcock stated that the Parish Steward had undertaken this task.

The Clerk reported that Path WW0029 had been closed by Wiltshire Council because of the need to attend to some dangerous trees.

 10.       Bradford on Avon Area Board/Community Area Transport Group.

Councillors noted that the next Area Board meeting is to held on 13 September and the next CATG Meeting is to be held on 4 September. Cllr. Wheals confirmed that he would be attending the CATG meeting.

In response to a request from Cllr. Kidney, Cllr. Bishop stated that he would be pleased to give a short presentation at the Area Board meeting to be held at the Social Club, Westwood advertising the achievements of Westwood Parish Council during the preceding year. Cllr. Bishop encouraged all councillors to attend this meeting.

 11.       Dates of Meetings.

a.         Councillors noted the date of the next Parish Council Meeting:

 ·         4 September 2017, 2 October 2017 and 6 November 2017 - Ordinary PC Meetings.

 b.         The Council resolved that future Parish Council meetings be held in the Parish Room.

 12.       Any Other Business.

Exchange of views on matters not requiring a decision:

 ·         The Chairman advised councillors of the temporary closure of The Hill at Freshford for work to take place although the exact date of closure was not known.

·         Cllr. J Adcock advised councillors of the Senior Citizens Forum First Aid Courses to be run at Bradford on Avon.

·         Cllr. J Adcock stated that she understood that the MP, Michelle Donnelan had recently visited Westwood but that her visit was not advertised.

 The meeting concluded at 2130hrs.


Chairman                                                                                                        4 September 2017

Westwood Parish Council

ACTION LIST Meeting 7 August 2017


Action 1 (7/8/17)        Clerk.

To make payments.

 Action 2 (7/8/17)        Clerk.

To send comments to WC Planning application.

 Action 3 (7/8/17)        Cllr. J Adcock.

To advise Parish Steward of new tasks.

 Action 4 (7/8/17)        Cllrs. Phillips/Wheals.

To pursue the repair of the roundabout (Play Area).

Action 5 (7/8/17)        Cllrs. Phillips/Wheals.

To ask Mr Downes to prune the Horse Chestnut tree.

 Action 6 (7/8/17)        All Cllrs.

To inspect dead tree in cemetery.

Action 7 (7/8/17)        Cllr. Phillips.

To inspect dead cherry tree in Westwood Park.

Action 8 (7/8/17)        Clerk.

To send Cllr. Kidney queries on Settlement Boundaries.

Action 9 (7/8/17)        Clerk.

To inform Mr Downes Tree pruning (Horse Chestnut) and ‘Safety sign’.

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