December Minutes


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 Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 4 December 2017


 Cllr. J Bishop               (Chairman)

Cllr. J Johnston

Cllr. D Adcock

Cllr. J Adcock

Cllr. T Leeder

Cllr. G Mumford

Cllr. A Wheals

Cllr P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. J Kidney attended.

 There was one member of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Councillor Cllr P Phillips and PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 6 November 2017.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 Wiltshire Council Cllr. Kidney addressed the following topics:

 ·         Wiltshire Local Plan Review: Consultation Paper.

·         Dementia Friendly Bradford on Avon.

·         Wiltshire Council FY2018/18 Budget.

·         Iford Hill Street Lights.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. This report was a general report with no content specific to Westwood.

 b.         There were no matters reported that needed to be brought to the attention of the CPT.

 7.         Community Speed Watch (CSW)/Westwood Road Safety

a.         Cllr. Wheals stated that CSW has recommenced in Westwood and would continue for the next two weeks.

b.         The Council noted the correspondence from a parishioner regarding a reduced speed limit on the C216 Elms Cross road and it requested the Clerk to ask Wiltshire Council to undertake a metrocount on that stretch of the road in order to obtain data regarding the flow and speed of vehicles using that road. The Clerk was asked to advise the parishioner of the action taken.

 8.         Working Groups Working Group Reports.


The Clerk reported that there had been two recent interments of ashes in the Remembrance Plot and that the appropriate fees had been paid and credited to the Westwood Parish Council Bank account.

 Cllr. Johnston reported that the chain that demarcates the Remembrance Garden had not been repaired. The Clerk stated that he would contact Mr Downes.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




Cross Guns Inn


Retrospective application for the refurbishment of existing garden terraces.





Fieldgate House, 49 Lower Westwood

Demolition, alteration and extension to existing building





Fieldgate House

49 Lower Westwood

Demolition, alteration and extension to existing building




106a Cottles Garden, Lye Green, Upper Westwood

Detached double garage, single storey extension and internal alterations.




Hudds Farm

Westwood Road

Erection of equestrian workers dwelling





Weavers Mill


Modification of existing weir structure (sluice gate) & installation of a kaplan hydro-power turbine with housing structure, fish pass, fish by-wash, and an eel pass





Land North of 146 Upper Westwood

Provision of two self-contained camping pods with parking, change of use of land to leisure / tourism.(Resubmission of 17/02852/FUL).






Avon Villa, Avoncliff

Variation of condition 4 of planning permission 16/04359/FUL (Demolition of existing blockwork extension and erection of new timber clad extension. External alterations to the main dwelling.) to allow for alterations to the bat roost mitigation





Avon Villa, Avoncliff

Single dormer window to loft space. Installation of solar panels to flat roof. Timber cladding to existing garage. Provision of Car Port.




Land at Ashlers, 130 Upper Westwood

Conversion of a former agricultural building to a dwelling




Land at Ashlers, 130 Upper Westwood

Alterations to facilitate the conversion of a former agricultural building to a dwelling


 b.         There were no planning applications received after 27 November 2017.

c.         There were no other planning matters raised.


a.         The Clerk reported the current financial position at 4 December 2017 thus: xxxx

 Lloyds A/C 1643417

Bank Statement

 £       19,866.86








Credits (1  November 2017 to 30 November 2017):

Dignity Funerals (Padfield)



 £                          120.00

Westwood FC


 £                             54.00

CS Bowyer (Cooper)



 £                          120.00



 £                             99.00

Westwood United Football Club



 £                             18.00




 £                          411.00





Debits (1 November 2017 to 30 November 2017):

Clerk's Salary (September) - Standing Order


 £                          494.65

Clerk's Expenses (Oct)


 £                             24.82



 £                             99.00

The Print Centre


 £                             57.03

A Wheals



 £                               5.27

D Downes



 £                          490.00

Grant Thornton



 £                          240.00

Avoncliff Community Group



 £                             50.00

J Taylor



 £                          100.00




 £                       1,560.77





Balance at 30 November 2017



 £                     18,717.09





Credits (1 December 2017 to 4 December 2017):



 £                                   -  




 £                                   -  





Debits (1 December 2017 to 4 December 2017):

Clerk's Salary (November) - Standing Order


 £                          494.65




 £                          494.65





Balance at 4 December 2017



 £                     18,222.44





Lloyds A/C 7573321

Bank Statement


 £                       2,342.77












09/11/2017 (Approx)



 £                               0.09




 £                               0.09







 £                                   -  




 £                                   -  





Balance at 4 December 2017


 £                       2,342.86





National Savings Account (Park Fund)

Balance at 31 December 2016


 £                       6,912.63









Interest 1/1/16 to 31/12/16:


 £                             41.53












 £                                   -  





Balance at 4 December 2017:


 £                       6,954.16





Total Funds at 4 December 2017


 £                     27,519.46




Payments to be authorised 4 December 2017

Clerk's Salary (December 2017) SCP24


 £                          494.65

Clerk's Expenses (November 2017) 


 £                               6.61



 £                             99.00

Fellowes Shredder (Shared)



 £                             48.00

Acer Tree Surgeons Ltd



 £                          288.00

XYZWeb Ltd



 £                             50.00

D Downes



 £                          532.00



 £                       1,518.26

 b.         The Council resolved to adopt the Financial Regulations dated 6 November 2017 Issue 1.

 c.         Cllr. Johnston stated that the Trustees of the Parish Room have not yet made a decision on whether they supported the introduction of internet access at the Parish Room.

 d.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.


a.         Cllr. J Adcock stated that the Parish Steward continues to undertake a wide range of tasks within the Parish many of them at his own initiative and she read out the comprehensive list of tasks recently completed by the Parish Steward.

 Cllr. J Adcock was requested to ask the Parish Steward to check the various Grit Bins in the village and, if necessary, to request Wiltshire Council to replenish them.

 b.         The Council noted a request from a parishioner that the redundant telephone kiosk at Lower Westwood be purchased by the Parish Council and that the parishioner and her colleagues wished to refurbish it and for it to be used as a Book Library. Following a brief discussion on the subject the Council resolved that the parishioner be invited to the next Parish Council meeting to present her proposals before any decision regarding its purchase is made.

 Open Spaces.

a.         Cllr. Wheals reported that following the Autumnal leaf fall, the Westwood Park path needed to be swept.

 b.         Cllr. Wheals stated that all the play equipment was in good order although some of it was now showing its age. He commented that the Council should develop a costed plan for the replacement of some of the older equipment. The Chairman stated that this would be a subject for the January meeting when the Budget for FY2018/19 is to be agreed.


a.         Cllr. Johnston stated that there was nothing to report.

 b.         Cllr. Mumford reported that a stile on Path 32 roughly two fields down from the Jones Hill road had been repaired with a steel girder that was proving an insurmountable barrier for some footpath users, especially those ascending the hill. Cllr. Johnston stated that she would investigate this report.

 9.         Bradford on Avon Area Board/Community Area Transport Group.

Cllr. J Adcock reported that she had attended the recent Area Board meeting and that there was nothing relevant to the villages discussed.

 10.       Wiltshire Local Plan Review: Consultation Paper (Comments by 19/12/17).

The Council resolved that it had no comments to send to Wiltshire Council.

 11.       Dates of Meetings.

Councillors noted the dates of the next Parish Council Meetings:

 ·         8 January 2018, 5 February 2018, 5 March 2018 - Ordinary PC Meetings.

 12.       Any Other Business.

Exchange of views on matters not requiring a decision:

 Cllr. J Adcock reported that she attended the Britain in Bloom Competition presentation and that Bradford on Avon had gained a silver award. She commented that she had also attended the Dementia Friendly Training session.

 Cllr. Leader confirmed that he had now met with the remaining members of the (defunct) Neighbourhood Planning Steering Group and that he intended to have a revised draft Neighbourhood Plan available by the New Year.

 Cllr. Johnston stated that the recent lunch in the Parish Room for parishioners and friends a new initiative had proved a success and that it was likely to be held on a monthly basis.

 Cllr. Wheals reported that a parishioner had stated that the Bobbin Lane/Leslie Rise road sign at the top of Leslie Rise required refurbishment as it was difficult to read. Cllr. Adcock stated that she would advise the Parish Steward of this matter.

 The meeting concluded at 8.35pm.


Chairman                                                                                                        8 January 2017

Westwood Parish Council


ACTION LIST Meeting 4 December 2017


Action 1 (4/12/17)      Clerk.

To make payments.

 Action 2 (4/12/17)      Clerk.

To advise parishioner of metrocount.

 Action 3 (4/12/17)      Clerk.

To contact Mr Downes Remembrance garden chain.

 Action 4 (4/12/17)      Cllr. J Adcock

To advise the Parish Steward of new tasks, including Grit Bins & Street Sign.

 Action 5 (4/12/17)      Cllr. Johnston.

To investigate metal girder at stile on Path 32.

Action 6 (4/12/17)      Clerk.

To invite parishioner/colleagues to PC Meeting re. telephone kiosk.


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