December Minutes


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Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 5 December 2016


Cllr. J Bishop               Chairman

Cllr. D Adcock

Cllr. J Adcock

Cllr. J Johnston

Cllr P Phillips

Cllr. A Wheals


Mr. R Coleman           Clerk


Wiltshire Council, Cllr. M Macdonald attended (Part-time)

 There were six members of the public present initially.


1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Cllr. T Leeder and from PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 7 November 2016.

The Chairman signed the minutes of this meeting as a true and accurate record.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. The Clerk summarised the main points in the report relating to local incidents for the benefit of the meeting.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:



There are no recent crime exceptions in Rural Bradford on Avon. (Crime Exceptions are where the volume of crime exceeds the levels we would expect over a specified period. This is based on evaluation of data, over like to like periods historically)

That said there was a spate of Burglaries in Staverton in the middle of the month. A youth from Southampton was arrested for one of these offences. He was subsequently charged and he is now on remand in prison. Enquiries continue with regard to the other offences and we do have a positive line of enquiry.


Crime statistics 4th November 4th December 2016


There have been 29 reported incidents for the Bradford Rural beat of which 1 occurred in Westwood. This compares to 32 rural incidents the previous period of which 1 occurred in Westwood. These are broken down as follows (last period in brackets):



Rural beat



Anti Social Behaviour (Personal)

2 (0)

0 (0)


Anti Social Behaviour (Nuisance)

0 (0)

0 (0)



0 (0)

0 (0)



4 (1)

0 (0)


Drug Offences

1 (1)

0 (0)


Criminal Damage

1 (5)

0 (0)


Theft and Handling

0 (5)

0 (1)


Public Order

1 (3)

0 (0)



2 (5)

0 (0)



0 (0)

0 (0)


Animal related

2 (0)

1 (0)

21/11 Upper Westwood concerns over bat roost and dormouse habitat in a property undergoing redevelopment. Enquiries ongoing

Concern for Safety

1 (1)

0 (0)


Domestic related

4 (3)

0 (0)


Suspicious Circumstances

4 (1)

0 (0)


Transport related

7 (7)

0 (0)



Other incidents of interest.

The 4 burglaries were all non-dwelling in Staverton.


Success Stories.

Steven Worrell Burke, from Staverton, has been sentenced to 6 years and 3 months imprisonment for various offences involving drugs and money laundering.


In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236


“Like” our Facebook page Bradford on Avon Police

Sign up to Community Messaging at


Community Coordinator Pc 2446 Charly Chilton :

Deputy Sector Head Ps 1801 Louis McCoy :            Sector Head Insp 2517 Brain :

7.         Neighbourhood Plan.

a.         Cllr. Bishop stated that in the absence of Cllr. Leeder there was nothing to report.

b.         There were no further actions identified.

 8.         Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Wheals reported that the team undertook CSW in November going out twelve times for periods of 60 to 90 minutes. Of the 1304 vehicles monitored, 98 were speeding at 25mph or more and 19 were speeding at 30 mph or more. Although it is too early to draw conclusions, it is noteworthy that the last two CSW periods have shown the two lowest fraction of speeding vehicles since CSW started in February 2013.

 9.         Westwood Stores/Post Office.

Cllr. Phillips stated that the Steering Group had met recently and that it continues to explore ways of developing the Westwood Stores/Post Office into a Community Village Shop. Members had visited similar shops at Freshford, Steeple Ashton and Mells and that an application had been made by the Steering Group to the Plunkett Group in order to receive support and advice regarding setting up and managing a Community Shop. He commented that a recent village-wide survey had indicated support for such a shop but the raising of funds to acquire it and the subsequent running of the shop would be challenging. Councillors stated that a fully costed Business Plan would be a prerequisite for any lottery grant or other funding to support its creation.

 10.       Sub-Committees Sub-Committee Reports.


The Clerk reported that the cemetery was in very good order and that the boundary chain at the Remembrance Garden had been replaced. He added that there was an interment in the cemetery today.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




111 Upper Westwood

Erection of a log cabin to be used as a studio and hobby room in the garden



b.         The Council examined the following planning application and resolved to send comments to Wiltshire Council as shown (in italics):




Dorothy House Foundation Ltd.,


Application for planning permission for the reconfiguration of the existing car park and extension to provide additional parking and associated works



The Parish Council objects to this planning application for the following reason:

This proposed development is for a car park within the Green Belt, AONB and Conservation Area and is sited on the one area of green space within a heavily wooded area visible from Upper Westwood. The materials, lighting and screening currently proposed are inappropriate for the surroundings and the proposed development would represent an alien intrusion into an area that is environmentally sensitive and benefits from environmental protections. The proposed development would be seen from wide viewpoints in the Limpley Stoke valley, including Westwood, and would mar a vista hitherto exclusively rural in aspect.

 Prior to the Council resolving to send those comments to Wiltshire Council, the Chairman made the following statement (in italics):

 Following consultations with the public it is understood that Dorothy House will be submitting a
revised planning application regarding the proposed extension to their car parking facilities in

We have been assured that, due to the concerns of Upper Westwood residents, the Parish Council
will be given time to debate the amended application at a monthly meeting. As of earlier today the
revised plans had not been entered onto the Wiltshire Council website so it is not possible for us to
make a decision this evening.

I was informed at the consultation on 28 November that, if this was the case, there would be a
likelihood that the consultation period would be extended further to allow a decision to be made at
our January meeting.

I am aware that significant amendments are planned, these having been aired at the consultation.
These include a different, and more appropriate surface material, subdued and time limited lighting
and additional screening.

I would propose, however, that we should provide a response to the existing application in case no
revised application is made or extension of time granted.

This response is that shown above.

 Clerk’s Note.

During the Adjournment, Cllr. Macdonald stated that he had ‘called in’ planning application 16/09259/FUL if the planning officer were minded to approve it under delegated powers.

 b.         There were no planning applications received after 28 November 2016.

 c.         There were no other planning matters.


a.         The Clerk reported the current financial position thus:

 Lloyds A/C 1643417





Bank Statement

 £  10,565.37








Credits (1 November 2016 to 30 November 2016):

HMRC PAYE (R P Coleman) - Month 7


 £                  188.00

J Long (Heard)



 £                    90.00

P Pullin



 £                  210.00

J Long (Pullin)


 £                    90.00




 £                  578.00





Debits (1 November 2016 to 30 November 2016):

Clerk's Salary (October) - Standing Order


 £                  469.56

Clerk's Expenses (October)


 £                      5.08



 £                  188.00

Westwood School Hall Hire


 £                  120.00

RosPA Safety Inspection


 £                    84.00

St Johns CC



 £                    53.27

D Downes



 £                  465.00

Local Council Admin Book



 £                    96.75




 £               1,481.66





Balance at 30 November 2016


 £               9,661.71









Credits (1 December 2016 to 5 December 2016):



 £                          -  




 £                          -  





Debits (1 December 2016 to 5 December 2016):

Clerk's Salary (November) - Standing Order


 £                  469.56




 £                  469.56





Balance at 5 December 2016


 £               9,192.15





Lloyds A/C 7573321

Bank Statement


 £               2,341.30












Interest 9/8/16 



 £                      0.09

Interest 9/9/16



 £                      0.10

Interest 10/10/16



 £                      0.10

Interest 10/11/16 (Approx)



 £                      0.10




 £                      0.39







 £                          -  




 £                          -  





Balance at 5 December 2016


 £               2,341.69





National Savings Account (Park Fund)

Balance at 5 December 2016


 £               6,861.17









Interest 1/1/16 to 31/12/16:


 £                          -  












 £                          -  





Balance at 5 December 2016:


 £               6,861.17





Total Funds at 5 December 2016


 £             18,395.01




Payments to be authorised 5 December 2016

Clerk's Salary (December 2016)


 £                  469.56

Clerk's Expenses (November 2016) 


 £                      6.84

D Downes



 £                      5.77




 £                  187.60

XYZ Web Ltd



 £                    50.00

A Wheals



 £                    34.87



 £                  754.64

 b.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.


a.         Cllr. J Adcock stated that the Parish Steward visited Westwood in November and undertook the required tasks. She added that she had informed the Steward of tasks required for the next visit and she asked councillors to let her know of any additional tasks so that she can include them on the spreadsheet. She was informed that the streetlight at the Lower Westwood road and in Westwood Park had not been mended.

Cllr. D Adcock confirmed that he is making the required fortnightly checks on the serviceability of the defibrillator located at the Social Club.

Councillors requested that details of the defibrillator be included in the next edition of the Westwood Update.

 b.         Cllr. J Adcock reported the following on behalf of Judy Shaw and Age Matters (in italics):

 The remote delivery service from the Surgery and processed from Winsley had recently been delivered to the Village Shop. Due to the uncertainty related to the future of the Shop the Prescriptions will now be delivered individually to each patient who is signed up to the system. A telephone call to the surgery will confirm this but it is a vital service to those Villagers who do not have cars. The deliveries will be made each Thursday between 10 a.m. and 1 p.m. We will also hope in 2017 to hold 'flu injections in the Village to avoid difficulties in travelling to Bradford and sometimes Winsley for these.

 Open Spaces.

a.         Cllr. Wheals reported the leaves needed to be cleared from the main path and adjoining areas in Westwood Park.

 b.         Cllr. Wheals reported the following in respect of the Play Area:

·         The play equipment has been checked and seems to be functioning safely and satisfactorily.

·         One of the see-saws has now been cleaned and its appearance has been improved. The other similar pieces of play equipment will also be cleaned. The cold weather has stopped other work.

·         It was not possible to turn the roundabout in the summer. It can now been turned about 1.5 revolutions. This “improvement” may be due to the cold and wet weather causing shrinkage (cold) and lubrication (rain).  We have noted the address of the supplier and will contact them for advice (although this model and spare parts may no longer be available).

·         Most of the leaves have now fallen and the play area will be cleared as soon as possible.

Cllr. Wheals was asked to obtain a quotation for the supply and installation of a replacement roundabout.

Cllr. Wheals explained that the bench seat at Lyefield Lane had been damaged and appeared to be beyond economical repair. The Clerk was asked to contact the Council’s Insurance Company to establish whether a claim could be made and, if so, if the replacement bench seat could be installed elsewhere in the village.

 The Chairman reported that Westwood Football Club has disbanded.


a.         Cllr. Johnston reported the following:

 Path 8 The finger post requires replacing.

Path 12 Ivy had become overgrown and was obstructing the path.

Path 3 The footpath signs do not accord with the diverted route.

 b.         There were no other matters reported.

 11.       Bradford on Avon Area Board/Community Area Transport Group.

Cllr. J Adcock confirmed that she attended the Area Board meeting held on 9 November at St Laurence School. She added that it dealt exclusively with ‘Youth Matters’. It was noted that the next Area Board meeting is to be held on 4 January 2017.

 12.       Dates of Meetings.

Councillors noted the date of the next Parish Council Meeting:

 ·       9 January 2017 - Ordinary Parish Council meeting commencing at 7.30pm.

 13.       Any Other Business.

Exchange of views on matters not requiring a decision:

 The Clerk reported that he had received a letter from a parishioner regarding the No. 94 Bus Service and the possibility of its withdrawal from service. He added that he had sent a copy of the letter to all councillors.

The Clerk explained the current position of the No. 94 Bus Service as far as he was aware and added that he would write a reply to the parishioner.

 Cllr. Johnston stated that she was disappointed at the standard of the latest edition of the Westwood Update as it had included articles already printed in an earlier edition and that that it appears to be poorly formatted resulting in wasted space. Her comments were echoed by other councillors. The Clerk stated that he would contact the Editor and explain the concerns of the Council.      

 The meeting concluded at 2135hrs.


 Chairman                                                                                                        9 January 2017

Westwood Parish Council


ACTION LIST Meeting 5 December 2016

Action 1 (5/12/16)      Clerk.

WC Planning Application.

Action 2 (5/12/16)      Clerk.

To make payments.

 Action 3 (5/12/16)      Clerk.

To contact Insurance Co. Lyefield Lane bench Seat.

Action 4 (5/12/16)      Clerk.

To contact Footpath Warden Paths 3, 8 and 12.

 Action 5 (5/12/16)      Clerk.

To reply to parishioner No. 94 Bus Service.

 Action 6 (5/12/16)      Clerk.

To contact Westwood Update Editor Council’s concerns.

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