February Minutes

   

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 Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 4 February 2019

 Present

 Cllr. J Bishop   (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. Cartwright-Hignett

Cllr. J Johnston

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council Cllr. J Kidney attended (Part-time).

 There were four members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

All councillors were present.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of the Ordinary Parish Council Meeting held on 7 January 2019.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

 ·         Wiltshire Council consultation on Special Educational Needs Provision.

·         Wiltshire Council Budget 2.97% increase in Council Tax to be submitted to full Council on 26 February 2019. Equivalent to additional annual sum of £42 for a Band D Tax Payer.

·         Wiltshire Council is seeking increased digitalisation and commercialisation of services.

·         Next CATG Meeting 18 February 2019

·         Next Bradford on Avon Area Board Meeting 13 March 2019.

 Cllr. J Adcock enquired about the current Air Quality Survey taking place at Bradford on Avon.

 The Clerk reported that he had found the Wiltshire Council Development Management team unhelpful in advising neighbouring properties of a planning application that could affect their amenity contrary to the usual helpful approach adopted by officers. The Clerk gave details of the incident. Cllr. Kidney replied stating that he would take the matter up with the Team Leader.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. The Chairman then reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         In the absence of PCSO MacLachlan there was no report.

 b.         The Clerk and Cllr. Phillips each stated that they had been made aware of a quad bike being ridden in Westwood Park. The Clerk stated that he would report the incident to the Community Policing Team.

Cllr. Johnston reported that a motorised caravan appears to have been permanently parked in the layby outside Westwood Stores.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips stated that he had received the latest report from the CSW Team Leader and he read out the salient points in the report.

 The full report is shown below in italics:.

 CSW Report.

We have just received Wiltshire's Count Data which includes our count in November 2018. This has been slightly delayed due to personnel changes within the Headquarters but was worth waiting for as it look like being more accurate, presentable and consistent data and will allow us moving forward to more accurately reflect how Westwood compares with other schemes.

 So, of the 51 Wiltshire CSW Teams counting in November 2018, Westwood was both the:

1. Worst for % of speeders (25mph and over) at 12.9%;

2, Worst for % of excessive speeders (30mph and over) at 2.3%.

Of the 1025 vehicles travelling through the Village during the Counts, 132 were speeding, 24 of them excessively. The figures for speeders looks bad but are in fact worse as several vehicles are seen taking drastic action to reduce their speed when they see the CSW Team and at the time of being recorded are just within the limit.

Given the above plus previous monthly data showing that Westwood is consistently one of the worse places for percentage speeders it is perhaps time to look at other measures to reduce speeding within the Village. I would be grateful to have information from the Parish Council as to how best to proceed with investigating and implementing additional measures e.g. Fixed Signage, Flashing Speed Signs, Roadside furniture/Traffic Calming measures etc. and also whether a meeting of the Parish Councillors with the
full [or representative] CSW Team is worthwhlle and in order.

We counted again between 7th and 9th January this year but will not be able to report how we compare with other Wiltshire CSW Teams until the data has been made available from the Headquarters.

We now have a count Team of 8 residents which enables us to effectively manage our Count Rotas. However, if anyone else is concerned about speeding in Westwood and fancies coming onto the Team then please contact me. We only go out about every other month, count on random days, and times and you only need to make yourselves available for a few counts each time.

End of CSW Report.

 There ensued a lengthy discussion on possible additional road safety measures that could be considered including the use of ‘enforcement cameras’ that would act as a real deterrent to speeders and that would identify offenders and result in the issuing of Penalty Notices.

 Cllr. Leeder stated that he would investigate the use of such cameras especially ‘average speed’ cameras - and the likely cost of implementation.

 9.         Working Groups Working Group Reports.

Cemetery. 

There was nothing reported.

 Planning.

a.         The Council noted the status of extant planning applications thus:

 

18/10499/VAR

 

Elms Cross Stables

Variation of Condition 2 of planning permission 17/02482/VAR to allow for internal re-plan and change in external cladding to former Dutch Barn.

Approved

19/00016/TPO

 

1 Great Orchard

Lime Trees covered by TPO W/07/00040. Reduce the present height to approx. 2 metres below the latest cut line and at the same time pollard these trees.

Pending

19/00017/TPO

 

2 Great Orchard

Lime Trees covered by TPO W/07/00040. I would like to reduce their present height to approx.. 2 metres below the last cut line and at the same time pollard these trees.

Pending

19/00018/TCA

 

2 Great Orchard

Oak Tree on TPO W/08/00008/Ind/T1. I would like to rebalance the canopy on the East Side by approx.. 3 metres, and reduce the height of the tree by approx. 2 metres. In addition remove any dead wood within the canopy.

Pending

 b.         The Council examined the following planning applications and resolved to send comments as shown (in italics) to Wiltshire Council:

 

18/11855/FUL

Verity Giles-Franklin

The Yard, Westwood BA15 2AL

Change of use from agricultural (equestrian) to mixed use equestrian and dog day care facility for maximum 20 dogs

 

New

 The Parish Council objects to this proposed development. There will be a significant and unacceptable loss of amenity for neighbouring properties resulting from the noise generated (barking etc) from up to 20 dogs. The noise of barking dogs travels widely and a number of properties nearby and on the outskirts of the village will be adversely affected. Access to the site is very poor and the access road (the Elms Cross road) is narrow and it presently carries a high volume of traffic. The Change of Use would result in significantly increased traffic levels and highway safety concerns. It is inappropriate development in the Green Belt and fails to meet the criteria for permissible development in the Green Belt. .

 The Parish Council resolved to request Wiltshire Council Cllr. Kidney to ‘call-in’ this application if the Planning Officer is minded to approve it.

 c.         The Clerk stated that no further planning applications had been received by 29 January 2019

 d.         There were no other planning matters raised.

 Finance.

a.         The Clerk reported the current financial position at 4 February 2019 thus:

 

Lloyds A/C 1643417

Bank Statement   31-Dec-19


£25,957.38





Credits (1  January 2019 to 31 January 2019):

HMRC PAYE Month 9


 £                                    107.40



Total:

 £                                    107.40





Debits (1 January 2019 to 31 January 2019):

Clerk's Salary (December) - Standing Order


 £                                    537.50

Clerk's Expenses (November)



 £                                        5.00

Clerk's Expenses (December)



 £                                        3.95

Office Allowance 2019



 £                                    200.00

HMRC PAYE Month 9


 £                                    107.40

XYZ Web Ltd



 £                                    353.39

SLC Membership



 £                                      52.00

BT Payphones



 £                                        1.00

Glasdon (Litter Bin)


 £                                    244.55



Total:

 £                                 1,504.79





Balance at 31 January 2019



£24,559.99





Credits (1 February 2019 to 4 February 2019):

None


 £                                            -  



Total:

 £                                            -  





Debits (1 February 2019 to 4 February 2019):

Clerk's Salary (January) - Standing Order


 £                                    537.50



Total:

 £                                    537.50





Balance at 4 February 2019



 £                               24,022.49





Lloyds A/C 7573321

Bank Statement 


 £                                 2,343.35

30-Apr-18







Credits:




09-May



 £                                        0.10

09-Jun



 £                                        0.11

09-Jul



 £                                        0.09

09-Aug



 £                                        0.10

09-Sep



 £                                        0.10

09-Oct



 £                                        0.09

09-Nov



 £                                        0.10

09-Dec



 £                                        0.10

09-Jan



 £                                        0.10



 Total:

 £                                        0.89

Debits:




None


 £                                            -  



 Total:

 £                                            -  





Balance at 4 February 2019


 £                                 2,344.24





National Savings Account (Park Fund)

Balance at 31 December 2018


 £                                 6,954.16





Credits:




Interest 1/1/18 to 31/12/18:


 £                                      50.67








Debits:




None



 £                                            -  





Balance at 4 February 2019:


 £                                 7,004.83





Total Funds at 4 February 2019



 £                               33,371.56





Payments to be authorised 4 February 2019

Clerk's Salary (February) To be paid 1 March 2019


 £                                    537.50

Clerk's Expenses (January 2019)


 £                                      14.81

HMRC PAYE Month 10


 £                                    107.60

XYZ Web Ltd



 £                                      65.00

D Downes


 £                                      72.50


TOTAL:

 £                                    797.41

 The Council noted that a sum of £42.35 from the Telephone Library Group is to be credited to the Parish Council the remaining balance of the allocated refurbishment cost.

The Clerk stated that a sum of £54 representing three football matches held on the Playing Field in January by Westwood FC was also to be credited to the Parish Council.

 b.         The Parish Council resolved that a sum of £10,000 be transferred from Treasurer’s A/C (1643417) to NS&I A/C (138409348) to create a ‘Westwood Park Play Area Improvement’ Reserve Fund.

 c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.

 The Council resolved that Mr Downes be invited to submit a tender for the grass-cutting contract for FY2019/20 and to confirm that he is prepared to continue in the role of Village Handyman.

 Environmental/Highways.

a.         Cllr. J Adcock stated that she had asked the Parish Steward to examine the pavements at Boswell Road and Tynings Way because they were in a poor state of repair and Cllr. Johnston asked her to also draw his attention to the overgrown hedge at Peto Grove. Cllr. Mumford added that there were two potholes at Upper Westwood identified as being between 145 and 146 Upper Westwood by Cllr. Phillips that also needed attention that also ought to be brought to the attention of the Parish Steward.

Cllr. J Adcock added that she would ask the Parish Steward to inspect the Grit Bins in the village and to request that they are replenished, if necessary.

 b.         Cllr. Mumford confirmed that Wiltshire Council had submitted a proposal for new road signs at Jones Hill to deter unsuitable vehicles from using it. The preferred solution was the erection of ‘Single track road with passing places’ signs. The Parish Council resolved to adopt the proposal by Wiltshire Council and confirmed that at the forthcoming CATG meeting Cllr. Mumford be authorised to state that Westwood Parish Council would be prepared to make a financial contribution towards the cost of installing the signs. He was requested to obtain details of the likely cost and expected contribution.

 c.         Councillors noted that the Parish Council had now adopted the defunct telephone box at Upper Westwood and that the Clerk had written to the parishioner concerned inviting him to organise the refurbishment. The Clerk added that it was necessary for the parishioner to sign an agreement regarding the refurbishment before any Parish Councils funds would be released to support that refurbishment. He also confirmed that the telephone box had been added to the Insurance schedule.

 d.         Cllr. Phillips confirmed that two new Dog Litter Bins had been delivered by Glasdon Ltd whereas only one had been ordered. He stated that he would contact Glasdon Ltd. Councillors agreed that when removing and disposing of the damaged bin he should consider whether a specialist contractor should be employed because of the risk to public health.

 

Open Spaces.

Cllr. Phillips stated that the the Play Area was fine and that there was nothing else to report.

 Footpaths.

a.         Cllr. Johnston reported that there was nothing significant to report. She commented that the stones on Path 15, near to the church, still required sweeping back.

b.         There were no other matters reported.

 10.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Cllr. Mumford confirmed that he would be attending the CATG meeting on 18 February and Cllr. J Adcock confirmed that she would be attending the Area Board meeting on 13 March.

 11.       Neighbourhood Plan.

Cllr. Leeder stated that the Neighbourhood Plan questionnaire had been distributed with the January issue of the Westwood Update.

 12.       Westwood Update/Facebook.

Councillors stated that they had noted the correspondence received from a parishioner concerning the comments in the Westwood Update and comments observed on Facebook. There ensued a lengthy discussion on the nature and origins of the various comments and the Parish Council resolved to request the Editor of the Westwood Update to remove the ‘Upper and Lower Westwood’ Facebook page.

 13.       Date of Next Meeting.

Councillors noted the dates of the next Parish Council Meetings:

 ·                     Ordinary PC Meetings 4 March 2019 and 1 April 2019. Meetings commencing at 7.30pm.

 14.       Any Other Business.

Exchange of views on matters not requiring a decision.

 Cllr. Johnston presented an advert to the Parish Council advertising the Annual Parish Meeting to be held on Wednesday 8 May 2019 and that light refreshments would be available. It also confirmed that there would be presentations on Avoncliff Woods (a presentation by The Woodland Trust), the Neighbourhood Plan and a brief report from the Parish Council.

 The Clerk offered congratulations on behalf of the Parish Council to Cllr. Cartwright-Hignett on the birth of their child, Horatio.

 The meeting concluded at 9.30pm

 Chairman                                                                                                        4 March 2019

Westwood Parish Council  


ACTION LIST Meeting 4 February 2019

Action 1 (4/2/19)        Clerk.

To contact Mr Downes Grass Cutting Tender.

 Action 2 (4/2/19)        Cllr. Leeder.

To investigate use/cost of Enforcement Cameras.

 Action 3 (4/2/19)        Clerk.

To send planning comments to Wiltshire Council.

 Action 4 (4/2/19)        Clerk.

To make payments.

 Action 5 (4/2/19)        Clerk.

To report Quad Bike to CPT.

 Action 6 (4/2/19)        Cllr. J Adcock.

To contact Parish Steward Pavements/Potholes/Grit Bins/Hedge.

 Action 7 (4/2/19)        Cllr. Phillips.

To contact Glasdon (Litter Bin) and to install new bin.

 Action 8 (4/2/19)        Clerk.

To contact the Editor and for him to remove Facebook pages.

 Action 9 (4/2/19)        Cllr. Mumford.

To agree Jones Hill signs proposal at CATG and to obtain a cost estimate.

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