February Minutes


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Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 6 February 2017


Cllr. J Bishop               Chairman

Cllr. D Adcock

Cllr. J Adcock

Cllr. J Johnston

Cllr P Phillips

Cllr. J Tillion

Cllr. A Wheals

 Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. M Macdonald attended.

 There was one member of the public present.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Cllr. T Leeder and PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 9 January 2017.

The Chairman signed the minutes of this meeting as a true and accurate record.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. The main points in the report relating to local incidents are summarised below.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:

 Local Crimes

Crime statistics 5th January - 5th February 2017

 There have been 34 reported incidents for the Bradford Rural beat of which 1 occurred in Westwood. This compares to 30 rural incidents the previous period of which 1 occurred in Westwood. These are broken down as follows (last period in brackets):



Rural beat



Anti Social Behaviour (Personal)

2 (3)

1 (0)

22/01. Bobbin Lane. Ongoing neighbour dispute

Anti Social Behaviour (Nuisance)

1 (0)

0 (0)



0 (0)

0 (0)



3 (3)

0 (0)


Drug Offences

1 (0)

0 (0)


Criminal Damage

0 (0)

0 (0)


Theft and Handling

5 (8)

0 (0)


Public Order

0 (0)

0 (0)



8 (5)

1 (0)



1 (1)

0 (0)


Animal related

0 (0)

1 (1)


Concern for Safety

2 (2)

0 (0)


Domestic related

3 (3)

0 (0)


Suspicious Circumstances

1 (2)

0 (0)


Transport related

7 (3)

0 (0)


 Other incidents of interest.

The 3 burglaries were non-dwellings in Limpley Stoke and Winsley and a dwelling in Staverton.

 Success Stories.

Aaron Baker, 37 years of Oatfields, Staverton, Trowbridge, has been charged with production of a Class B drug, and has been bailed to appear before Chippenham Magistrates Court on the 23rd February 2017.

 In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236

 “Like” our Facebook page Bradford on Avon Police

Sign up to Community Messaging at www.wiltsmessaging.co.uk

 For a detailed breakdown of the crime in your area visit…


Community Coordinator PC Mark Hough : mark.hough@wiltshire.pnn.police.uk 

Deputy Sector Head Ps 1801 Louis McCoy : louis.mccoy@wiltshire.pnn.police.uk           

Sector Head Insp 2517 James Brain : james.brain@wiltshire.pnn.police.uk

 7.         Neighbourhood Plan.

a.         In the absence of Cllr. Leeder, there was no report.

Cllr. Johnston reported that the Neighbourhood Plan for Holt had now been approved after some nine years development.

 b.         No necessary actions were identified.

 8.         Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Wheals gave the following report (in italics) to the Council:

 Community Speed Watch 23.

This period covered the first two weeks of the year (3rd to the 13th January) which had very short day lengths. The earliest possible starting time was 8.15am and the last possible finishing time was 4.00pm. Normal practice was to have 3 slots in each session but with the cold, the uncertain weather and reduced daylight time it was decided to limit the activity to 12 slots spread over 6 sessions each of one hour. Poor weather prevented some planned activity so an additional session was done in the third week. A total of 800 vehicles were monitored of which 65 (8.1%) were speeding (25mph or more) including 15 who were speeding excessively (30mph or 50% above the speed limit).

Until recently the fraction of speeding vehicles has consistently been 9% or more since CSW started at the beginning of 2014. For the third time in a row this value has been substantially lower. We cannot make too many inferences but over 3,000 vehicles were counted and the average percentage of speeding vehicles was 7.4%. We will continue to monitor road speeds to see whether this apparent change in driver behaviour is a statistical anomaly or real.

 9.         Westwood Stores/Post Office.

Cllr. Phillips stated that the project to retain the Westwood Stores/Post Office is progressing slowly and that there is a ‘Save Our Shop’ event comprising a table top sale and the opportunity to quiz members of the Steering Group on 11 February at the Social Club, 11am to 3pm.

 10.       Sub-Committees Sub-Committee Reports.

The Clerk stated that the names ‘Committee’ and ‘Sub-Committee’ to describe the grouping of councillors that were the respective focal points for key areas of Parish Council responsibilities were erroneous and could be misinterpreted. He commented that formal committees and sub-committees had to observe certain legal processes and it had never been intended that those committees and sub-committees at Westwood were to be formal committees and sub-committees and that those descriptions had been erroneous applied decades ago. To avoid future confusion, the Council resolved to rename the committees and sub-committees  ‘Working Groups’.


The Clerk reported that there had been a recent interment and the erection of a Memorial Stone in the cemetery and that the appropriate fees had been paid.


 Cllr. Bishop declared an interest in planning application16/12320/FUL and withdrew from the meeting.

 a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




Dorothy House Foundation Ltd.,


Application for planning permission for the reconfiguration of the existing car park and extension to provide additional parking and associated works




17 The Pastures

Two storey rear and side extension




48 Lower Westwood

Multiple works to a Listed Building




 b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):




4 Hebden Road

Erection of 2 storey 2 bedroom house attached to 4 Hebden Road


 The Council has no objections to this proposed development.

 Cllr. Bishop resumed an active role at the meeting.




13 Chestnut Grove

Retrospective permission for erection of a garden shed


 The Council objects to this development for the following reasons:

 The development is a substantial building grossly out of scale to that which might be expected for a garden shed. It represents a loss of amenity for neighbouring properties. It is large and highly visible in its current location.

 c.         There was one planning applications received after 30 January 2017:

 17/00787/TCA 32 Lower Westwood. Fell two Fir Trees (Leylandii).

 The Council resolved to support this proposed development.

 d.         The Clerk was requested to write to the Enforcement Officer, Wiltshire Council to report the extensive work being undertaken at the Cross Guns Inn, Avoncliff and to seek confirmation that such work was permitted because the Parish Council had not received any planning application relating to the work.


a.         The Clerk reported the current financial position thus:


06 February 2017



Westwood PC





Lloyds A/C 1643417





Bank Statement

 £    9,188.03








Credits (1  January 2017 to 31 January 2017):

C Bowyer (Hobbs)


 £                    75.00

J Long (Hobbs)


 £                    90.00



 £                  188.00

WUFC Playing Field Fees



 £                    72.00




 £                  425.00





Debits (1 January 2017 to 31 January 2017):

Clerk's Salary (December) - Standing Order


 £                  469.56

Clerk's Expenses (December)


 £                    10.25

Clerk's Office Allowance


 £                  200.00



 £                  188.00

XYZ Web Ltd


 £                  339.89

St Johns CC



 £                    48.15

A Wheals



 £                    34.87




 £               1,290.72





Balance at 31 January 2017


 £               8,322.31





Credits (1 January 2017 to 9 January 2017):



 £                          -  




 £                          -  





Debits (1 February 2017 to 6 February 2017):

Clerk's Salary (January) - Standing Order


 £                  469.56




 £                  469.56





Balance at 6 February 2017


 £               7,852.75





Lloyds A/C 7573321

Bank Statement


 £               2,341.59












Interest 10/11/16 (Approx)



 £                      0.10

Interest 10/12/16 (Approx)



 £                      0.10

Interest 10/1/17 (Approx)



 £                      0.08




 £                      0.28







 £                          -  




 £                          -  





Balance at 6 February 2017


 £               2,341.87





National Savings Account (Park Fund)

Balance at 9 January 2017


 £               6,912.63









Interest 1/1/16 to 31/12/16:


 £                    41.53












 £                          -  





Balance at 6 February 2017:


 £               6,954.16





Total Funds at 6 February 2017


 £             17,148.78




Payments to be authorised 6 February 2017

Clerk's Salary (January 2017)


 £                  469.56

Clerk's Expenses (January 2017) 


 £                      5.34

Westwood School Hire (Nov - Mar inc.)


 £                  190.00

HMRC PAYE Month 10



 £                  188.00



 £                  852.90





 b.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.


a.         Cllr. J Adcock stated that she was compiling a list of tasks for the Parish Steward to complete on his next visit to Westwood. A number of tasks were suggested by councillors including clearing the leaves at the bottom of Lyefield Lane, replacing a broken drain cover along the Lower Westwood road at the bottom of The Pastures, clearing the gullies at Staples Hill and emptying the waste bin at the top of The Pastures Cllr. J Adcock observed that this latter task was not a Parish Steward task but that she would contact the appropriate authority.

Cllr. J Adcock stated that she would contact Wiltshire Council regarding the ‘blacking out’ of the side of a streetlight to avoid the light causing a nuisance to a resident in Chestnut Grove.

 b.         Cllr. Bishop stated that he would contact Open Reach regarding a pile of earth that was apparently left after recent telecommunications work.

 Open Spaces.

Cllr. Wheals gave the following report (shown in italics) to the Parish Council:

 Play Equipment.

This has been inspected. All equipment works and is safe although the roundabout is very stiff.

Replacement parts for the roundabout.

Negotiations about repairs are ongoing. They centre on whether we (ie Paul with me as gopher) can do it ourselves or whether we need a local expert (perhaps suggested to us by TayPlay - who are the manufacturers of the roundabout).

 Play Area Fence.

The previous report noted that the palisade fencing around the play area included about a dozen slats that were broken, degraded or rotten and others that were too short. The order for 20 more slats has arrived and we have purchased suitable self-tapping screws (4 per slat + spares). We hope to replace damaged/short slats soon - weather and our availability permitting.

Part of the play area fence near the gate had an old repair that now needs some further remedial work.


One of the slats in the seat close to the telephone box at the northern end of the park was broken. Paul has effected a “repair” with a flat metal plate!

 The broken seat in Lyefield Lane.

We are still evaluating various technical issues that we need to resolve before we purchase plastic/resin slats. For example, the existing holes in the base are not perfectly aligned. Thus we need to decide whether to drill the holes ourselves (in a resin/plastic that will melt if heated too much) or make accurate measurements and get the supplier to make the holes before delivery.

 b.         The report on the Play Equipment was covered under a. above.

 Cllr. Adcock alerted the Council to the Tesco ‘Bags of Life’ grant scheme and agreed to investigate it further with a view to the Parish Council making a grant application for new play equipment or the repair of the existing equipment.


a.         Cllr. Johnston reported the following:

 Path 32 There is a broken stile the second stile on the path north of the C6096 (Jones Hill) road.

Path 6 There is a broken stile where the path meets the C6099 (Farleigh Lane) road close to the Parish boundary.

The Clerk was asked to advise the Footpath Warden.

 b.         There were no other matters reported.

 11.       Westwood Parish Room.

Cllr. Johnston reported that the work to transform the Parish Room is progressing well and that it should be completed by Easter and under budget in respect of the current agreed work plan.

 12.       Bradford on Avon Area Board/Community Area Transport Group.

Cllr. J Adcock confirmed that she together with Cllr. D Adcock will attend the next Area Board meeting to be held on 8 March 2017 and Cllr. Wheals stated that he will attend the next CATG Meeting to be held at County Hall on 27 February 2017.

 13.       Dates of Meetings.

Councillors noted the date of the next Parish Council Meeting:

 ·       8 March 2017 - Ordinary Parish Council meeting commencing at 7.30pm.

 14.       Any Other Business.

Exchange of views on matters not requiring a decision:

 The Clerk stated that he had received a letter from Westwood Nursery School regarding the renewal of the ‘Licence to Occupy’ the building at Westwood Park. He confirmed that a decision whether or not to renew it would be on the Agenda for the next meeting.

 The meeting concluded at 2055hrs.

 Chairman                                                                                                        8 March 2017

Westwood Parish Council

 ACTION LIST Meeting 6 February 2017


Action 1 (6/2/17)        Clerk.

To contact Enforcement Officer Cross Guns Inn.

 Action 2 (6/2/17)        Clerk.

WC Planning Applications.

Action 3 (6/2/17)        Clerk.

To make payments.

 Action 4 (6/2/17)        Cllr. Bishop.

To contact Open Reach Rubbish left.

Action 5 (6/2/17)        Cllr. J Adcock.

To investigate Tesco grant scheme.

 Action 6 (6/2/17)        Clerk.

To contact Footpath Warden Broken stiles.

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