January Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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 Minutes of the meeting of Westwood Parish Council held on Monday 4 January 2021 at 7.30pm.

A Virtual/Remote Zoom Meeting (as a result of COVID-19 ‘Lockdown’ restrictions).

 Present

Cllr. J Bishop               Chairman

Cllr. J Johnston

Cllr. G Mumford

Cllr. A Pittman

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council Cllr. J Kidney attended the meeting.

 There were two members of the public present initiall

 Welcome and Introductions.

The Chairman welcomed everyone to the meeting.

 1.         Apologies.

Apologies for non-attendance were received and accepted from Cllr. T Leeder.

 2.         Declaration of Interests.

There were no interests declared.

 3.         Minutes of the Ordinary Parish Council Meeting held on 7 December 2020 and Decisions taken remotely (post Lockdown).

a.         The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman agreed to sign the minutes.

b.         The Council resolved to endorse the decisions taken remotely post 7 December 2020 (see details at end of these minutes)

 4.         Wiltshire Council Report.

Cllr. Kidney gave the following brief report:

  •  Local Plan Review (2025 to 2036) This planning activity is moving forward and there will be a formal consultation period commencing 13 January 2021 and ending 9 March 2021. He reaffirmed that the protection of the Green Belt and Areas of Outstanding Beauty would not be affected. He stressed the need for the Parish Council to engage with this important consultation. There is to be an online consultation event for the Bradford on Avon area on 25 January 2021 at 7pm.
  •  The next Bradford on Avon Area Board Meeting is to be held on 13 January 2021 and it is this meeting that will decide whether to allocate grant funding to the Westwood Play Area Project.
  •  The Wiltshire Wellbeing Hub This facility is available to all those wishing support in respect of financial matters, medical matters and any other crises during the COVID-19 Pandemic. Tel. No.0300 003457
  •  Foster Carers An initiative is to be launched to encourage more people to become Foster Carers. There are to be specific information sessions.
  •  A government initiative to improve ailing High Streets in some key towns is to benefit Trowbridge and Salisbury with the latter receiving £16m to improve facilities and opportunities.
  •  The Waste and Recycling timetable is to return to normal following the Christmas and New Year break.
  •  The Wiltshire Council Rights of Way Officer appears to have made progress in respect of bridleway  (Path WW020) regarding improving the safety of nearby residents and has arranged for a meeting to discuss the results. The meeting has been arranged for 7 January 2021 at 10am.
  •  A Bradford on Avon Walking Group has highlighted the disconnect between Path BRAD21 and where it joins Paths WW010 and WW007. This is currently being investigated.

 5.         Highways and Environmental

a.         Cllr. Phillips stated that there was nothing to report on the Community Speed Watch scheme. Cllr. Bishop confirmed that he had completed the SID Training Course and commented that a clear view of not less than 60m is required for the operation of a SID which may present problems for parts of the village.

 b.         Cllr. Mumford confirmed that the Site Meeting with Wiltshire Council (Highways) had taken place to examine traffic calming in Westwood and parking in Farleigh Lane and that Wiltshire Council (Kirsty Rose) wished to consider possible solutions and to advise the Parish Council. Meanwhile, Wiltshire Council had sent the Parish Council a Traffic Survey Request Form and a Waiting Restriction Request Form for possible completion.

 c.         The Chairman encouraged councillors to give some thought to possible locations in the Parish for tree planting. Cllr. Pittman suggested that the Southwest corner of the Playing Field may be a possible location to replace those trees recently removed following the litigation. Cllr. Johnston stated that a parishioner had suggested that there should be a ‘Village Christmas Tree’ each year erected in a prominent position and decorated with lights.

 d.         The Council noted the reports from the Tree and Woodland Officer and from the Tree Warden that a diseased and dead Field Maple that is adjacent to the Westwood Park Play Area should be felled. After a brief discussion it was resolved to fell this tree - shown as T1 on the map submitted with the former report. It was noted that the Ash tree shown as T2 on the map had early symptoms of Ash Die Back and was best left in situ for the time being. The Council also resolved that the Field Maple that overhangs the northern end of the Play Area and is detrimental to the Play Area Safety Surface is to be felled.

 e.         Cllr. Johnson observed that Farleigh Lane was in a very poor condition with some very deep potholes. She commented that an earlier attempt to repair them had failed because the asphalt used to fill the holes had washed out. The Chairman stated that he would refer to the Parish Steward’s earlier report to see what action had been taken.

 6.         Planning.

a.         The Council noted the current status of extant planning applications thus:

 

Planning Application No.

Address

Details of Application

Planning Decision

 

20/03928/FUL

 

The Yard Westwood BA15 2AL

Retrospective change of use of agricultural land to equestrian use etc.

 

Pending

 

20/07591/FUL

 

The Old Rectory

Farleigh Lane

BA15 2AF

New single storey extension to the rear of the existing 2 storey dwelling etc.

 

Approved

20/08735/TCA

 

53 Lower Westwood BA15 2AE

Sycamore Self Seeded - Fell

Approved

20/09107/FUL

 

Upper Westwood

Farmhouse

Installation of freestanding solar array

Approved

20/09774/LBC

 

Upper Westwood

Farmhouse

Installation of freestanding solar array

 

Pending

20/09401/FUL

 

No.10 Tea Gardens, Avoncliff

Replacement of windows and doors to tea room.

Pending

20/09778/LBC

 

84 Lower Westwood

Roof repairs

Pending

 

 b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown in italics:

 

20/09831/FUL

 

109 Upper Westwood

(Plum Cottage)

Demolition of selected additions and replacement construction of two storey and single storey additions and selected minor works to the original cottage.

Pending

 The Council has no objections to this proposed development.

 

20/10702/LBC

 

109 Upper Westwood

(Plum Cottage)

Demolition of selected additions and replacement construction of two storey and single storey additions and selected minor works to the original cottage.

Pending

 The Council invites the Conservation Officer to comment on this planning application.

 

20/10593/FUL

 

129 Upper Westwood

Demolition of existing garages and removal of existing pitched roof. Construction of new outbuilding, lower-level rear extension, internal reconfiguration, and over cladding of retained building including sedum roof.

New

 The Council has no objections to this proposed development subject to all necessary action being taken to minimise light spill.

 c.         There were no planning applications received after 29 December 2020.

 d.         The Council noted the Local Plan Review (2025 to 2036) and the formal consultation period commencing 13 January 2021 and ending 9 March 2021.

 e.         The Clerk stated that he had received correspondence from a number of very concerned parishioners regarding the manner in which the hedge and tree line at the top of Avoncliff Lane and the hedge on Path WW0027 had been cut back by using a flail and their resulting appearance. He confirmed that he had forwarded this correspondence to all councillors. The correspondence had explained in detail the irreparable damage suffered by the trees and the hedge and the consequences to the local flora and fauna. The Chairman stated that it was clear from the correspondence and from comments made by councillors who had seen the results of the ‘cutting back’ that the hedge and trees lining Avoncliff Lane had been severely damaged and that, arguably, the ‘cutting back’ in the lane was unnecessary because the lane was not overgrown nor too narrow for Emergency vehicles to use. The Council resolved that the Clerk is to write to Wiltshire Council advising it of the work that had taken place and requiring Wiltshire Council to investigate the matter with a view to establishing whether the work was lawful and whether it conforms with current environmental legislation.

 7.         Finance.

a.         The Clerk reported the current financial position at 4 January as follows:

 

Details of the Accounts

Amount

Credits & Debits

 




Lloyds A/C 1643417




Bank Statement

£38,261.04

30-Nov-20


(NB. Cheque 1893 - £17.35 not presented)





Credits (1 December 2020 to 31 December  2020):

None

 £                                          -  



 £                                          -  




Debits (1 December  2020 to 31 December 2020):

Clerk's Salary (November) - Standing Order

 £                                 573.73

P Phillips (Bench Repair) (1893)


 £                                    17.35

Plumbing 194 (Gas Survey/Servicing) (1894)

 £                                    80.00

D Downes (1895)


 £                                 628.00

XYZ Web Ltd (1896)


 £                                 284.39

Sovereign Play Ltd (1898)


 £                              3,747.61

Crown Gas (1899)


 £                                    60.46

(Cheque 1897 - VOID)


 £                                          -  



 £                              5,391.54




Balance at 31 December 2020


£32,869.50







Credits (1 December  2020 to 7 December 2020):

None

 £                                          -  



 £                                          -  




Debits (1 January 2021 to 4 January 2021):

Clerk's Salary (December) - Standing Order

 £                                 573.73



 £                                 573.73




Balance at 4  January 2021 2020


£32,295.77







Lloyds A/C 7573321

Bank Statement

 £                              2,346.12

01-Nov-20





Credits:



10/12/2020 Interest (Approx)


 £                                      0.02



 £                                      0.02

Debits:



None

 £                                          -  



 £                                          -  




Balance at 7 December 2020

 £                              2,346.14




National Savings Account (Park Fund)

Balance at 31 December 2018

 £                              7,037.60







Credits:



Interest 1/1/19 to 31/12/19:

 £                                 128.19

Transfer from Lloyds A/C 01643417

 £                            10,000.00



 £                            10,128.19




Debits:



None


 £                                          -  




Balance at 4 January 2021

 £                            17,165.79




Total Funds at 4 January 2021


£51,807.70






Payments to be authorised 4 January 2021

Clerk's Salary January)

 £                                 573.73

(To be paid 1 |February 2021)


Clerk's Expenses (October)

 £                                    11.46

Clerk's Expenses (November)

 £                                      9.89

Clerk's Expenses (December)

 £                                    19.26

Clerk's Office Allowance

 £                                 200.00

XYZ Web Ltd (Paid)


 £                                 284.39

Sovereign Play Ltd (Paid)


 £                              3,747.61

Crown Gas (Nov & Dec) (Paid)


 £                                    60.46

SLCC Membership Fee (Shared)


 £                                    62.00

D Downes (Dec)


 £                                 555.50


 £                              5,524.30

 b.         The Council resolved to adopt the Proposed Budget for FY2020/21 as shown below.

The Council resolved unanimously to request a Precept of £40.000 for FY2021/22 noting that the increase in the requested Precept was due to the need to establish a Reserve to support the Westwood Park Play Area Refurbishment Project, the additional cost of proposed Road Safety measures and the cost of the maintenance and care of the unoccupied Nursery School building.

 


PROPOSED BUDGET FY2021/2022


ITEM


AGREED

Estimated

PROPOSED


(Description)


BUDGET

FY2020/21

BUDGET




FY2020/21

At 31/3/21

FY2021/22


Income:






Precept


32500

32500

40000


Grant


0

0

0


Interest NSC


55

35

35


Interest Res


3

2

2


Cemetery Fees

750

1700

325


Lettings


75

25

75


Misc (CIL/Trees)

0

826

300


VAT Refund

310

752

310


Total Income

33693

35840

41047








Expenditure:





Clerk Salary


6882

6885

6885


Expenses


200

175

200


Office Allowance

200

200

200


Solicitors Fees

1500

0

1500


Chairman


0

0

0


Hire Hall


400

100

400


Audit


360

360

360


Subscriptions

0

110

120


Insurance


950

950

1025


Community (Section 137)





Newsletter

800

150

600


Handyman

500

500

500


Donations

250

0

250


Website

750

436

750


Open Spaces

4750

4500

4750


Cemetery


3000

3500

3500


Footpaths


50

0

50


Football Field Maintenance

110

0

110


Defibrillator

65

0

65


Elections


2750

0

2750


Misc. (eg. CSW, TLG)

250

250

250




23767

18116

24265


Capital Expenditure:





Road Safety Measures

1000

180

1000


Playground Equipment

20000

16089

10000


New Trees

0

0

0


Notice Boards

150

0

150


Neighbourhood Plan

500

0

500


Nursery School:

0


0


Building Maintenance

3500

1500

3500


Electricity

500

300

350


Gas

500

400

450


Water

200

89

250


Insurance

150

180

195



Asbestos Survey

0

0

0


Asbestos Remedial

0

0

0


Electrical Survey

0

0

0


Electrical Remedial

0

0

0

Gas Safe Survey/Boiler Servicing

100

80

100


Gas/Boiler Remedial

100

0

0




26700

18818

16495


Total Expenditure

50467

36934

40760








Forecast Balance at 31/3/21:

 £    34,933.00



Annual Return (31/3/20) + Income (FY2020/21) - Expend (FY2020/21)








Forecast Balance at 31/3/22:

 £    35,220.00



Forecast Balance (31/3/21) + Income (FY21/22) - Expend (FY2021/22)

c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above at Agenda item 7a.

8.         Cemetery.

There was nothing reported.

 9.         Nursery School Building.

Cllr. Johnston gave a report of her recent inspection of the building. She stated that the interior was in a reasonable condition although the heating appeared to be set higher than required and that the Carbon Monoxide alarm was sounding. She commented that the building, garage, and environs were still full of equipment and furniture from the Nursery School and that it all needed to be cleared. Councillors noted this report and resolved that the heating be reduced, a new Carbon Monoxide alarm be installed and that the Clerk is to write to the Nursery School representative requiring the site to be cleared. The Clerk commented that he had already written and had stated that 28 February 2021 was the date for the building and garage to be fully empty.

 10.       Footpaths.

a.         Staples Hill (Path 20) and safety concerns Refer to Agenda item 4. ‘Wiltshire Council Report.

 b.         Cllr. Johnston stated that Path WW0016 was very muddy with large puddles and needed a new application of gravel. The Chairman commented that he would ask Mr Downes to take the necessary action.

 The Chairman stated that the matter of Path 25 and the concerns expressed by Wiltshire Council that its current route does not accord with the authorised route continues to be investigated.

 11.       Play Area.

a.         The Clerk confirmed that the order on Sovereign Play Ltd for Phase 1 of the refurbishment programme had now been placed. Cllr. Mumford gave a full report on the progress of the order and associated work programme and added that the work is to take place 22 February to 8 March, although there will be some preparatory and finishing work taking place outside these dates. He stated that the Sovereign Play Ltd prerequisites could be accommodated, and the Council resolved that the Sovereign Play Ltd workforce could use the Nursery School toilet if required. Cllr. Pittman offered to be the Nursery School key holder for the duration of the works. Cllr. Bishop agreed to make enquiries regarding the means by which it could be established if there were utilities underground in the area. He also commented that following the completion of the work and whilst the surface was ‘setting’ it may be possible to protect the area with security fencing that his Company possesses. Cllrs. Mumford. Pittman and Bishop agreed to be the daily contacts for Sovereign Play Ltd when the work is taking place.

Cllr. Mumford confirmed that he had made the Area Board Grant application for £5000 and that a decision would be made by the Bradford on Avon Area Board at its meeting on 13 January 2021.

 12.       Neighbourhood Plan.

Cllr. Leeder stated that he had contacted Wiltshire Council (M Kilmister) and that he would be attending the  

online Local Plan consultation event for the Bradford on Avon area on 25 January 2021 at 7pm.

 13.       Date of Next Meeting.

Councillors agreed the date of the next Ordinary Parish Council Meeting (a ZOOM Meeting) thus:

  •  Ordinary Parish Council Meeting Monday 1 February 2021.

 Councillors noted that a parishioner had enquired whether it would be appreciated if there was a ‘community event’ in Westwood Park when the COVID-19 Pandemic is over. Councillors were very supportive of such an initiative.

 The meeting concluded at 9.25pm

  Chairman                                                                                                       

Westwood Parish Council  

 DECISIONS

(Taken via email from 7 December 2020)

Payments:

 XYZ Web Ltd - £284.39

Sovereign Play Ltd - £3747.61

Crown Gas - £60.46

 

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