January Minutes

   

The most recent Minutes are below. For last year's and previous year's Minutes please use the link at the foot of the page. Please note that minutes cannot be published until they are approved which takes place at the next month's meeting.The minutes for an Extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

Go to last year(s)? 

 Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 9 January 2017

 Present

 Cllr. J Bishop               Chairman

Cllr. D Adcock

Cllr. J Adcock

Cllr. J Johnston

Cllr. T Leeder

Cllr P Phillips

Cllr. J Tillion

Cllr. A Wheals

 

Mr. R Coleman           Clerk

 

Wiltshire Council, Cllr. M Macdonald attended (Part-time)

 There were six members of the public present initially.

 

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from PCSO Andrew MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

Cllr. Leeder declared a personal interest in planning application 16/09259/FUL. There were no other interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 5 December 2016.

The Chairman signed the minutes of this meeting as a true and accurate record.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. The Clerk summarised the main points in the report relating to local incidents for the benefit of the meeting.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:

 CURRENT SECTOR SERIES and EXCEPTIONS

Crime Exceptions are where the volume of crime exceeds the levels we would expect over a specified period. This is based on evaluation of data, over like to like periods historically.

There are no current exceptions in the Bradford area.

There are no current priorities in the area and…

There are no current series in the sector

LOCAL CRIMES

Crime statistics 7th December 7th January 2017

 There have been 30 reported incidents for the Bradford Rural beat of which 1 occurred in Westwood. This compares to 29 rural incidents the previous period of which 1 occurred in Westwood. These are broken down as follows (last period in brackets):

 

Crime

Rural beat

Westwood

Comments

Anti Social Behaviour (Personal)

3 (2)

0 (0)

 

Anti Social Behaviour (Nuisance)

0 (0)

0 (0)

 

Fraud

0 (0)

0 (0)

 

Burglary

3 (4)

0 (0)

 

Drug Offences

0 (1)

0 (0)

 

Criminal Damage

0 (1)

0 (0)

 

Theft and Handling

8 (0)

0 (0)

 

Public Order

0 (1)

0 (0)

 

Violence

5 (2)

1 (0)

16/12 Lower Westwood. Theft of phone from unlocked car closed undetected.

Other

1 (0)

0 (0)

 

Animal related

0 (2)

1 (1)

 

Concern for Safety

2 (1)

0 (0)

 

Domestic related

3 (4)

0 (0)

 

Suspicious Circumstances

2 (4)

0 (0)

 

Transport related

3 (7)

0 (0)

 

 

Other incidents of interest.

 The 3 burglaries were a dwelling and non-dwelling in Limpley Stoke and a non-dwelling in Great Ashley.

 Success Stories.

 In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236

 “Like” our Facebook page Bradford on Avon Police

Sign up to Community Messaging at www.wiltsmessaging.co.uk

 For a detailed breakdown of the crime in your area visit…

https://www.police.uk/wiltshire/

Community Coordinator PC Mark Hough : mark.hough@wiltshire.pnn.police.uk 

Deputy Sector Head Ps 1801 Louis McCoy : louis.mccoy@wiltshire.pnn.police.uk           

Sector Head Insp 2517 James Brain : james.brain@wiltshire.pnn.police.uk

 7.         Neighbourhood Plan.

a.         Cllr. Leeder stated that despite several requests over the last year he had still not received a draft plan from the Neighbourhood Plan Steering Group (NPSG) and that he considered it safe to assume that no such plan is likely to emerge from the NPSG. He commented that it was now the time for the Parish Council to take control of the Neighbourhood Plan and to develop plans for its completion.

b.         Cllr. Leeder stated that he would present a plan at the next Parish Council meeting for the completion of the Neighbourhood Plan. The Council resolved to take control of the Neighbourhood Plan and to adopt the proposal for Cllr. Leeder to present a plan at the next meeting.

 8.         Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Wheals reported that the team is currently undertaking CSW in the village and that he would give a report on the findings at the next Parish Council meeting.

 9.         Westwood Stores/Post Office.

Cllr. Phillips stated that the Steering Group had met again recently and that it continues to explore ways of developing the Westwood Stores/Post Office into a Community Village Shop. He commented that the Steering Group had registered with the Plunkett Group in order to receive support and advice regarding setting up and managing a Community Shop including the development of a Business Plan. He added that such a Business Plan would be prepared within two months of the meeting with the Plunkett Group.

Councillors stated that a fully costed Business Plan would be a prerequisite for the Parish Council before it was able to consider providing any financial support.

The letter received by Michelle Donelan MP from the Post Office in reply to her letter relating to the Westwood Stores/Post Office was tabled but it was thought rather perfunctory in nature.

Cllr. Phillips added that there is to be a ‘Save Our Shop’ event comprising a table top sale and the opportunity to quiz members of the Steering Group on 11 February at the Social Club, 11am to 3pm.

 10.       Sub-Committees Sub-Committee Reports.

 Cemetery.  

There was no report.

 ning.

a.         The Council noted the status of extant planning applications thus.

 

15/11456/OUT

 

Land at Iford Lane, Iford

New dwelling (Revised Plans)

Pending

 

b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):

 

 

16/09944/LBC

 

48 Lower Westwood

Multiple works to a Listed Building.

 

New.

 

 

This application is to be referred to the Conservation Officer for comment.

 

16/09259/FUL

Revised Plans

Dorothy House Foundation Ltd.,

Winsley

Application for planning permission for the reconfiguration of the existing car park and extension to provide additional parking and associated works

 

New

 

The Council objects to this proposed development for the following reason:

This proposed development is for a car park within the Green Belt, AONB and Conservation Area and is sited on the one area of green space within a heavily wooded area visible from Upper Westwood and elsewhere. The revised plans indicate changes to the materials, lighting and screening. Notwithstanding these changes, the Parish Council considers that they remain inappropriate for the surroundings and the proposed development would represent an alien intrusion into an area that is environmentally sensitive and benefits from environmental protections. Such environmental protections should be respected. The proposed development would be seen from wide viewpoints in the Limpley Stoke valley, including Westwood, and would mar a vista hitherto essentially rural in aspect.

 Clerk’s Note.

During the Adjournment, Cllr. Macdonald confirmed that he had ‘called in’ planning application 16/09259/FUL if the planning officer were minded to approve it under delegated powers.

 

 

16/11419/FUL

 

17 The Pastures

Two storey rear and side extension

 

New

 

The Council has no objections to this proposed development.

 

c.         There were no planning applications received after 2 January 2017.

 

d.         There were no other planning matters.

 

Finance.

a.         The Clerk reported the current financial position thus:

Lloyds A/C 1643417

 

 

 

 

Bank Statement

 £  10,394.98

 

30-Nov-16

 

 

 

 

 

Credits (1  December 2016 to 31 December 2016):

HMRC PAYE (R P Coleman) - Month 8

 

 £                  188.00

 

 

Total:

 £                  188.00

 

 

 

 

Debits (1 December 2016 to 31 December 2016):

Clerk's Salary (November) - Standing Order

 

£                  469.56

Clerk's Expenses (November)

 

£                      5.77

HMRC PAYE Month 8

 

£                  187.60

XYZ Web Ltd

 

£                    50.00

St Johns CC

 

 

£                    53.27

D Downes

 

 

£                  628.75

A Wheals

 

 

£                    34.87

 

 

Total:

£               1,429.82

 

 

 

 

Balance at 31 December 2016

 

 £               9,153.16

 

 

 

 

Credits (1 January 2017 to 9 January 2017):

None

 

 £                          -  

 

 

Total:

 £                          -  

 

 

 

 

Debits (1 January 2017 to 9 January 2017):

Clerk's Salary (December) - Standing Order

 

 £                  469.56

 

 

Total:

 £                  469.56

 

 

 

 

Balance at 9 January 2017

 

 £               8,683.60

 

 

 

 

Lloyds A/C 7573321

Bank Statement

 

 £               2,341.59

31-Oct-16

 

 

 

 

 

 

Credits:

 

 

 

Interest 10/11/16 (Approx)

 

 

 £                      0.10

Interest 10/12/16 (Approx)

 

 

 £                      0.10

 

 

 Total:

 £                      0.20

Debits:

 

 

 

None

 

 £                          -  

 

 

 Total:

 £                          -  

 

 

 

 

Balance at 9 January 2017

 

 £               2,341.79

 

 

 

 

National Savings Account (Park Fund)

Balance at 5 December 2016

 

 £               6,861.17

 

 

 

 

Credits:

 

 

 

Interest 1/1/16 to 31/12/16:

 

 £                          -  

 

 

 

 

Debits:

 

 

 

None

 

 

 £                          -  

 

 

 

 

Balance at 9 January 2017:

 

 £               6,861.17

 

 

 

 

Total Funds at 9 January 2017

 

 £             17,886.56

 

 

 

Payments to be authorised 9 January 2017

Clerk's Salary (January 2017)

 

 £                  469.56

Clerk's Expenses (December 2016) 

 

 £                    10.25

Clerk's Annual Office Allowance

 

 £                  200.00

HMRC PAYE Month 9

 

 

 £                  188.00

XYZ Web Ltd

 

 

 £                  339.89

St Johns CC

 

 

 £                    48.15

 

TOTAL:

 £               1,255.85










 b.         The Clerk presented the Council with a Proposed Budget for FY2017/18 thus:

 PROPOSED BUDGET FY2017/2018


 

 

 

 

 

 

 

 

ITEM

 

AGREED

Estimated

PROPOSED

 

 

(Description)

 

BUDGET

FY16/17

BUDGET

 

 

 

 

FY2016/17

At 31/3/16

FY2017/18

 

 

Income:

 

 

 

 

 

 

Precept

 

20500

20500

21500

 

 

Grants

 

0

0

0

 

 

Interest NSC

 

45

45

45

 

 

Interest Res

 

3

3

3

 

 

Cemetery Fees

500

1750

500

 

 

Lettings

 

125

126

0

 

 

Misc (Defib)

 

0

2500

0

 

 

VAT Refund

185

185

500

 

 

Total Income

21358

25109

22548

 

 

 

 

 

 

 

 

 

Expenditure:

 

 

 

 

 

Clerk Salary

 

4508

5101

5635

 

 

Expenses

 

250

250

250

 

 

Office Allowance

200

200

200

 

 

Solicitors Fees

0

0

0

 

 

Chairman

 

0

0

0

 

 

Hire Hall

 

240

480

480

 

 

Audit

 

240

240

240

 

 

Subscriptions

150

0

0

 

 

Insurance

 

1094

1084

1192

 

 

Community (Section 137)

 

 

 

 

 

Newsletter

750

750

750

 

 

Handyman

1250

1000

1500

 

 

Donations

250

250

250

 

 

Website

750

500

750

 

 

Open Spaces

4000

4000

4000

 

 

Cemetery

 

1750

2500

2500

 

 

Footpaths

 

50

0

50

 

 

Football Field Maintenance

110

110

110

 

 

Defibrillator

0

2546

0

 

 

Elections

0

0

2750

 

 

Misc. (e.g CSW)

50

50

75

 

 

 

 

15642

19061

20732

 

 

Capital Expenditure:

 

 

 

 

 

Avoncliff Car Park

0

5000

0

 

 

Parish Room Donation

0

0

0

 

 

Road Safety Measures

0

0

0

 

 

Playground Equipment

500

500

500

 

 

New Trees

0

0

0

 

 

Notice Boards

50

100

100

 

 

Westwood Stores/PO Path

0

1850

0

 

 

Neighbourhood Plan

2000

0

2000

 

 

Ex-WC Functions

2000

0

0

 

 

Nursery School

0

0

0

 

 

 

 

4550

7450

2600

 

 

Total Expenditure

20192

26511

23332

 

 

 

 

 

 

 

 

 

Net Income

 

1166

-1,402

-784

 

 

 

 

 

 

 

 

 

Balance B/F (31/3/16) as per FY2015/16 Annual Return:

 £  13,024.00

 

 

 

 

 

 

 

 

 

Estimated Balance C/F at 31 March 2017:

 £  11,622.00

 

 

 

 

 

 

 

 

 

FY2017/18 Receipts

 £  22,548.00

 

 

FY2017/18 Payments

 £  23,332.00

 

 

 

 

 

 

 

 

 

Forecast Balance C/F at 31 March 2018:

 £  10,838.00

 

 The Council resolved to adopt the proposed budget as presented subject to increasing the Precept to £23,650 in anticipation of having to undertake additional devolved tasks from Wiltshire Council.

The Council resolved to request a precept of £23,650 for FY2017/18.

 c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.

 Environmental.

a.         Cllr. J Adcock stated that the Parish Steward visited Westwood in December and undertook the required tasks and that she is now compiling a list of tasks for him when he visits in January. She commented that to date she had requested that the trees and shrubs on the ‘common’ land are tidied up, road signs cleaned and, following a request from Cllr. Johnston, that the grass that is encroaching on to the paths in Peto Grove, Lister Grove and other places is removed.

 Cllr. J Adcock confirmed that the required fortnightly checks on the serviceability of the defibrillator are being made and that details of the location of the defibrillator will be given in the next edition of the Westwood Update.

 b.         There were no other matters.

 Open Spaces.

Cllr. Wheals gave the following report (shown in italics) to the Parish Council:

 a.         Play Equipment. This has been inspected. There was a missing bolt on one of the panels on the climbing equipment in the play area (noted in the last inspection). This has now been replaced.

Play Area Fence. The palisade fencing around the play area has been checked. About a dozen slats are now broken and/or degraded and/or rotten. Another half dozen are only 1 metre high and thus have a gap at the bottom through which animals (rabbits, small dogs) could get through. We thus plan to order 20 more slats plus suitable self-tapping screws (4 per slat + spares).

Replacement parts for the roundabout. The roundabout is now permanently very stiff. It was supplied by TayPlay although we have no information on who were the actual fitter(s). We believe it to be ca. 13 years old. TayPlay have quoted the cost of repair to be about £350. This is good value at about 50p per week since installation. Paul has already stripped down the mechanism previously and in principle we should be able to put in the replacement parts as described by TayPlay. We seek permission to negotiate with TayPlay and either fit the new parts ourselves and/or use a local fitter if available.

Tarmac Repairer. We need more Tarmac Repairer as (i) we have not finished (eg the bollards at both ends) and (ii) we could strengthen the ones we have done by putting on some more sealant. It is not urgent as we can only use it when the ambient temperature is above 15°C (eg late Spring/summer).

The broken seat in Lyefield Lane. Our view is that it ought to be repaired, if we can do it, as we have some insurance (although we have to pay the first £100). We can replace the wooden slats with plastic lumber of the same dimensions (width/thickness) and choose a suitable length. Kedel can provide the specification that we require. If we get the go-ahead from the PC in principle then we can get a formal quote and get the 3m lengths cut to the right size by the supplier. The trickiest thing might be making the holes in which to place the bolts in as there may be issues to do with melting! Provisional costs are as follows: One 70mm x 30mm x 3000mm slat costs £21.24 and one cut is 60p. This makes about £22 x 7 = £154 + delivery, say £200 plus.

The Council resolved the following:

New slats and screws are to be purchased for the Play Area fence at a cost not exceeding £50.

Cllr. Phillips is to make further enquiries in relation to the repair of the roundabout and, if deemed necessary, he is authorised to procure the required replacement parts for its repair. The cost of the replacement parts is estimated to be £350 excluding delivery.

Cllr. Wheals is to purchase a further supply of Tarmac Repairer at a cost not exceeding £25.

Cllr. Wheals is to procure the replacement composite slats for the repair of the Lyefield Lane bench seat at a cost not exceeding £250 in lieu of proceeding with the insurance claim.

 b.         The report on the Play Equipment was covered under a. above.

 Footpaths.

a.         Cllr. Johnston reported that BANES Council is intending to effect a further repair to Path 30 (Avoncliff to Freshford) using stone gabions.

 b.         There were no other matters reported.

 11.       Bradford on Avon Area Board/Community Area Transport Group.

Cllr. J Adcock confirmed that she together with Cllrs. D Adcock and Phillips had attended the Area Board meeting held recently at St Laurence School and that they were impressed by the very large attendance at that meeting. She commented that the meeting concentrated on the successes and challenges of the preceding year and the aims and aspirations for 2017 and that it was a very useful and successful meeting.

 12.       Dates of Meetings.

a.       Councillors noted the date of the next Parish Council Meeting:

·       8 February2017 - Ordinary Parish Council meeting commencing at 7.30pm.

 b.         The Council agreed to change the date of the May meeting to 8 May 2017 and that the meeting in July be cancelled and held on 7 August instead.

 13.       Any Other Business.

Exchange of views on matters not requiring a decision:

 The Clerk stated that Wiltshire Council Passenger Transport Unit had been especially helpful and supportive in maintaining a No. 94 Bus Service for the village and that he had expressed this view to the Head of Department, Wiltshire Council.

 Cllr. J Adcock requested that a speaker addressing the subject of ‘Dementia Friendly’ be invited to give a short presentation to the Parish Council and parishioners. Councillors supported this proposal and suggested that the Annual Parish Meeting may be an appropriate opportunity.

 Cllr. Johnston requested that ‘Parish Room Project’ be included on the Agenda for the next meeting.

 The meeting concluded at 2145hrs.

 

 

Chairman                                                                                                        6 February2017

Westwood Parish Council

 

ACTION LIST Meeting 9 January 2017

 

Action 1 (9/1/17)        Cllr. Leeder.

To prepare a plan for the completion of the Neighbourhood Plan.

Action 2 (9/1/17)        Clerk.

WC Planning Applications.

Action 3 (9/1/17)        Clerk.

To make payments and to advise WC of Precept request.

 Action 4 (9/1/17)        Cllr. Phillips.

To investigate repair to the roundabout.

Action 5 (9/1/17)        Cllr. Wheals.

To effect repair of Play Area fence and Lyefield Lane seat.

<< Previous 1 2 Past year & earlier meetings>>

Content Management Powered by CuteNews