January Minutes

   

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 Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 7 January 2019

 Present

 Cllr. J Bishop   (Chairman)

Cllr. J Johnston

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council Cllr. J Kidney attended (Part-time).

 There were ten members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Councillors D Adcock, J Adcock and M Cartwright-Hignett and from PCSO MacLachlan of the Community Policing Team.

 3.         Declaration of Interests.

Cllr. Mumford declared an interest in Planning application 17/08216/FUL and remained silent during the discussion on it (Planning - Agenda item 9b). There were no other interests declared.

 4.         Minutes of the Ordinary Parish Council Meeting held on 3 December 2018.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

 ·         Bath Clean Air Zone Consultation. This consultation has been put on hold.

·         Staples Hill, Path 20. This path has been repaired by the Footpath Warden.

·         Revised Recycling/Waste Collection times.

·         Next CATG Meeting 18 February 2019

·         Next Bradford on Avon Area Board Meeting 16 January 2019.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. The Chairman then reconvened the meeting.

 7.         Community Policing Team (CPT).

a.         In the absence of PCSO MacLachlan there was no verbal report but PCSO MacLachlan had sent the Clerk a written report that the Clerk had forwarded to all councillors. There were no matters that needed to be brought to the attention of the CPT.

 b.         The Clerk confirmed that he had eventually received a reply from Wiltshire Police to the letter he had written on behalf of the Parish Council to complain that there had been reduced contact with the CPT compared to previously when a member of the CPT almost always attended a Parish Council meeting and also sent in a detailed report that addressed local issues and that the new model for the CPT operation was not working. The Clerk commented that he had sent this correspondence to all councillors but it was clear that that a lack of police resources (manpower and finance) had resulted in this state of affairs and that there appeared to be little to be gained by pursuing the issue. The Council resolved to take no further action at this stage.

 c.         There were no other matters reported.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips stated that he had nothing to report.

Cllr. Leeder stated that he had noticed that a nearby village had installed ‘average speed’ cameras to act as a deterrent to those motorists speeding and that it may be a solution that could be adopted in Westwood.

 9.         Working Groups Working Group Reports.

Cemetery. 

Cllr. Bishop stated that he had examined the various monuments identified on the James Long Report to determine whether stability work was required. He stated that although some would benefit from repair action he did not consider that they were unsafe a finding confirmed earlier by James Long (Masons) Ltd.

The Parish Council resolved to take no further action.

 Planning.

a.         The Council noted the status of extant planning applications thus.

 

17/08216/FUL

(Revised)

Land North of 146 Upper Westwood

Provision of one self-contained camping pod with parking, change of use of land to leisure / tourism. (Resubmission of 17/02852/FUL).

 

Refused

 

18/10499/VAR

 

Elms Cross Stables

Variation of Condition 2 of planning permission 17/02482/VAR to allow for internal re-plan and change in external cladding to former Dutch Barn.

 

Pending

 b.       The Council examined the following planning applications and resolved to send comments as shown (in italics) and a copy of the respective reports from the Westwood Tree Warden to Wiltshire Council:

 

19/00016/TPO

 

1 Great Orchard

Lime Trees covered by TPO W/07/00040. Reduce the present height to approx. 2 metres below the latest cut line and at the same time pollard these trees.

 

New

 The Parish Council supports this proposed work subject to the condition that the 3 x LIME trees are reduced in height only 1 metre below the original last cut line.

 

19/00017/TPO

 

2 Great Orchard

Lime Trees covered by TPO W/07/00040. I would like to reduce their present height to approx. 2 metres below the last cut line and at the same time pollard these trees.

 

New

 The Parish Council supports this proposed work subject to the condition that the 3 x LIME trees are reduced in height only 1 metre below the original last cut line.

 

19/00018/TCA

 

2 Great Orchard

Oak Tree on TPO W/08/00008/Ind/T1. I would like to rebalance the canopy on the East Side by approx. 3 metres, and reduce the height of the tree by approx. 2 metres. In addition remove any dead wood within the canopy.

 

New

 The Parish Council has no objections to this proposed work.

 c.         The Clerk stated that the following planning application was received on 7 January 2019 but there were no documents relating to this application on the Wiltshire Council website yet. He added that it would be on the Agenda for the next Parish Council meeting.

 

18/11855/FUL

Verity Giles-Franklin

The Yard, Westwood BA15 2AL

Change of use from agricultural (equestrian) to mixed use equestrian and dog day care facility for maximum 20 dogs

 

Comments by 4/2/19

 Finance.

a.         The Clerk reported the current financial position at 7 January 2019 thus:

 





Lloyds A/C 1643417

Bank Statement


£27,229.88

30-Nov-18






Credits (1  December 2018 to 31 December 2018):

HMRC PAYE Month 8


 £                                    107.60

Westwood FC



 £                                      18.00



Total:

 £                                    125.60





Debits (1 December 2018 to 31 December 2018):

Clerk's Salary (November) - Standing Order


 £                                    537.50

HMRC PAYE Month 8


 £                                    107.60

XYZ Web Ltd



 £                                      52.00

R Smith (TLG) Kiosk



 £                                    100.00

D Downes


 £                                    601.00



Total:

 £                                 1,398.10





Balance at 31 December 2018



£25,957.38





Credits (1 January 2019 to 7 January 2019):

None


 £                                            -  



Total:

 £                                            -  





Debits (1 January 2019 to 7 January 2019):

Clerk's Salary (December) - Standing Order


 £                                    537.50



Total:

 £                                    537.50





Balance at 7 January 2019



 £                               25,419.88





Lloyds A/C 7573321

Bank Statement


 £                                 2,343.35

30-Apr-18







Credits:




09/05/2018 (Approx)



 £                                        0.12

09/06/2018 (Approx)



 £                                        0.11

09/07/2018 (Approx)



 £                                        0.10

09/08/2018 (Approx)



 £                                        0.10

09/09/2018 (Approx)



 £                                        0.10

09/10/2018 (Approx)



 £                                        0.11

09/11/2018 (Approx)



 £                                        0.11

09/12/2018 (Approx)



 £                                        0.11

(NB. Latest Statement Ordered)


 Total:

 £                                        0.86

Debits:




None


 £                                            -  



 Total:

 £                                            -  





Balance at 7 January 2019


 £                                 2,344.21





National Savings Account (Park Fund)

Balance at 31 December 2017


 £                                 6,954.16





Credits:




Interest 1/1/17 to 31/12/17:


 £                                      32.77





Debits:




None



 £                                            -  





Balance at 7 January 2019:


 £                                 6,986.93





Total Funds at 7 January 2019



 £                               34,751.02





Payments to be authorised 7 January 2019

Clerk's Salary (January) To be paid 1 February 2019


 £                                    537.50

Clerk's Expenses (November 2018)


 £                                        5.00

Clerk's Expenses (December 2018)


 £                                        3.95

Office Allowance 2019



 £                                    200.00

HMRC PAYE Month 9


 £                                    107.40

XYZ Web Ltd



 £                                    353.39

SLCC Membership (£156/3) (Individual Westwood = £122)


 £                                      52.00


TOTAL:

 £                                 1,259.24

 The Council agreed that the balance of the £100 recently given to the Telephone Library Group (TLG) to cover additional necessary expenditure should remain with the TLG to meet future maintenance costs, subject to regular returns itemising the expenditure being sent to the Clerk.

 b.         The Parish Council resolved to adopt the following Budget was agreed for FY2019/20:

 

AGREED BUDGET FY2019/2020

ITEM


AGREED

Estimated

PROPOSED

(Description)


BUDGET

FY18/19

BUDGET



FY2018/19

At 31/3/19

FY2019/20

Income:





Precept


24556

24556

25500

Grant


0

0

0

Interest NSC


45

40

45

Interest Res


3

3

3

Cemetery Fees

500

1150

750

Lettings


150

150

150

Misc (Defibrillator)

0

0

0

VAT Refund

250

0

210

Total Income


25504

25899

26658






Expenditure:





Clerk Salary


6213

6437

6694

Expenses


175

175

175

Office Allowance

200

200

200

Solicitors Fees

0

0

0

Chairman


0

0

0

Hire Hall


395

362

375

Audit


320

360

360

Subscriptions


0

0

0

Insurance


835

835

875

Community (Section 137)




Newsletter

750

750

750

Handyman

1000

1000

1000

Donations

250

1235

250

Website

750

500

750

Open Spaces


4500

4500

4500

Cemetery


2500

3500

2500

Footpaths


50

50

50

Football Field Maintenance

110

110

110

Defibrillator

0

0

0

Elections


2750

0

2750

Misc. (eg. CSW, TLG)

100

100

100



20898

20114

21439

Capital Expenditure:




Avoncliff Carpark

0

0

0

Parish Room Donation

0

0

0

Road Safety Measures

0

0

2500

Playground Equipment

10000

10000

10000

New Trees

0

0

0

Notice Boards


150

0

150

Neighbourhood Plan

0

0

500

Ex-WC Functions

0

0

0



10150

10000

13150

Total Expenditure

31048

30114

34589











Forecast Balance at 31/3/19:

 £    19,615.00


Annual Return (31/3/18) + Income (FY2018/19) - Expend (FY2018/19)






Forecast Balance at 31/3/20:

 £    11,684.00


Forecast Balance (31/3/19) + Income (FY2019/20) - Expend (FY2019/20)

c.         The Parish Council resolved to request a Precept of £25,500 for FY2019/20. This figure represented an increase of 3.48% over the Precept figure for FY2018/19.

 d.         The Clerk stated that NS&I had acknowledged that the authorised signatories for the NS&I Account (Westwood Park Account A/C No.138409348) were Cllrs. John Bishop (Chairman), Jeannie Johnston (Vice-Chairman) and Julie Adcock (Member).

 e.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.

 Environmental.

a.         In the absence of Cllr. J Adcock there was no report.

The Clerk stated that a new Parish Steward Visit Schedule had been issued covering the Winter period.

 b.         The Parish Council discussed the subject of additional road signs at Jones Hill. Cllr. Mumford commented that the preferred signs would be ‘Road Narrows’ and ‘Single Track Road’ signs and that following the last CATG Meeting when he raised the subject it was hoped that a costed estimate for the signs would be available at the forthcoming CATG meeting. The Council resolved that Cllr. Mumford be authorised to represent the Parish Council at the next CATG meeting and to agree, if necessary, that Westwood Parish Council would be prepared to make a financial contribution to the cost of the signs at the Westwood end of Jones Hill provided that Bradford on Avon Town Council was prepared to make a similar contribution for the signs at the Bradford on Avon end of Jones Hill.

 c.         There were no further developments regarding the use of Becky Addy Woods for motor cycle trial events.

 d.         Councillors noted the correspondence from parishioners requesting the Parish Council to adopt the defunct telephone box at Upper Westwood. The Council also noted the strong representations from parishioners during the Adjournment for this action to be taken by the Parish Council. The Clerk explained the procedure for such an adoption taking place and stated that having received assurances from parishioners that they would form a group that would refurbish the telephone box he would invite the Parish Council to decide whether or not it would adopt the kiosk at Upper Westwood.

The Council resolved to adopt the telephone box at Upper Westwood and instructed the Clerk to sign the contract for adoption - a contract between BT Payphones and Westwood Parish Council. The Council further resolved to pay the fee of £1 to BT Payphones and to allocate a sum of £250 for the refurbishment of the telephone box subject to a named group being formed for the purpose and that a separate agreement between the group and the Parish Council is signed. Councillors cautioned that bearing in mind the current state of the telephone box a further sum may need to be allocated and that it was necessary that a realistic estimate of the refurbishment cost is obtained as soon as possible.

 e.         The Parish Council noted the completion of the Lower Westwood telephone box refurbishment and change of use by the Telephone Library Group and commented on the high standard of the refurbishment.

 f.          Councillors commented that the hedge behind the Play Area appeared to be in a poor condition and, separately, that loose stones on the steps leading down into the church surrounds needed clearing as they presented a danger to those using that footpath. There were no other matters raised. The Clerk stated that he would speak to Mr Downes about clearing the stones, although the view was expressed by councillors that it should be the Churchwardens and not the Village Handyman undertaking this latter task.

 Open Spaces.

Cllr. Phillips stated that there was nothing significant to report. He added that a substantial quantity of leaves and other detritus was covering the footpath through Westwood Park and needed removing. It was agreed to ask Mr Downes to undertake this task subject to it not exceeding a half-day’s work.

 The Chairman stated that The Woodland Trust is to host an Open Day at the Parish Room on 26 March 2pm to 6.30pm to provide a consultation opportunity for parishioners in relation to Avoncliff Woods.

 Footpaths.

a.         Cllr. Johnston reported that there was nothing to report.

b.         There were no other matters reported.

 10.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

There was nothing reported see Para 5 and Para ‘Environmental b’ above.

 11.       Neighbourhood Plan.

Cllr. Leeder stated that the Neighbourhood Plan questionnaire would be distributed with the January issue of the Westwood Update.

 12.       Westwood Update.

Councillors stated that they had noted the exchange of correspondence between the Parish Council and the Editor of the Westwood Update and agreed that no further action was necessary.

 13.       Date of Next Meeting.

Councillors noted the date of the next Parish Council Meetings:

 ·                     Ordinary PC Meetings 4 February 2019 and 4 March 2019. Meetings commencing at 7.30pm.

 14.       Any Other Business.

Exchange of views on matters not requiring a decision.

 The Clerk stated that the Annual Parish Meeting is to be held on Wednesday 8 May 2019 and following a brief discussion it was agreed that suitable subjects to be covered could be Avoncliff Woods (a presentation by The Woodland Trust) and Neighbourhood Plan.

The meeting concluded at 9.25pm

 

Chairman                                                                                                        4 February 2019

Westwood Parish Council  


ACTION LIST Meeting 7 January 2019

 

Action 1 (7/1/19)        Clerk.

To contact Mr Downes Westwood Park path & Stones on Church path.

 Action 2 (7/1/19)        Clerk.

To effect the adoption of the telephone box.

 Action 3 (7/1/19)        Clerk.

To send planning comments to Wiltshire Council.

 Action 4 (7/1/19)        Clerk.

To make payments and to inform WC of the FY2019/20 Precept requirement.

 Action 5 (7/1/19)        Cllr. Mumford.

To attend CATG Road signs for Jones Hill.

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