March Minutes


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DRAFT Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 5 March 2018


Cllr. J Bishop               (Chairman)

Cllr. J Johnston

Cllr. D Adcock

Cllr. J Adcock

Cllr. G Mumford

Cllr. P Phillips

Cllr. A Wheals

Mr. R Coleman           Clerk

 There were two members of the public present.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

2.         Apologies.

Apologies for non-attendance were received from Parish Councillor T Leeder, PCSO Andrew MacLachlan of the Community Policing Team and from Wiltshire Council, Cllr. J Kidney.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 5 February 2018.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. This report is shown below (in italics):

 Westwood Parish Council Wiltshire Councillor’s Report, March 2018

 Area Board

Bradford on Avon Area Board takes place in Winsley on Wednesday 7 March. The venue is The Bloomfield Suite at Dorothy House. The meeting starts at 7pm and all are welcome.

 Cold weather disruptions

Services are returning to normal following the disruption caused by the cold weather.

All waste collections were suspended on Thursday and Friday last week, but collections are planned to resume on Monday 6/3 and to address the backlog.

Household recycling centres were forced to close during the worst of the snow but reopened on Sunday 4 March. All council run outdoor markets were cancelled on Thursday, Friday and Saturday.

The litter pick events for the Great British Spring Clean have been postponed until 23 25 March.

Burst pipes caused flooding to second and first floor areas at County Hall!

Libraries and leisure centres are open as normal.


 Wiltshire Council’s Budget for 2018/19 was agreed at Full Council on 20 February.

The Council spends nearly £1 billion per year on more than 350 services. Investment of more than £120 million was agreed for the coming year, including:

£13.1 million in the economy and transport

£25.8 million in housing, plus £3 million for Disabled Facilities Grants

£24 million on road and bridges repair and maintenance

£23.8 million in campuses and community hubs

Every year Wiltshire Council delivers a balanced budget and has not recorded a loss in recent years. Funding from central government has reduced, and as a result Wiltshire Council will be looking to make savings of approx. £25 million to ensure it can continue to balance the books, as it looks to become entirely self-sufficient. To help achieve this, the Council agreed a council tax increase of 2.99%. This is in addition to the 3% Social Care Levy (this is the final year this additional charge will be applied).

There was no increase in Council Tax in Wiltshire between 2010 and 2016 (delivering a saving of £1,248 to the average household), and the Council continues to have one of the lowest rates of Council Tax in the Country, while always delivering a balanced budget.

The Council continues to deliver services that many other Local Authorities have closed. For example Wiltshire Council has not closed libraries and continues to operate a mobile library service. Investment in leisure centres has continued. The Council continues to subsidise bus services. Refuse and recycling collections continue on alternate weeks and the Council has invested more in recycling.

The impact of the Council Tax rise on a Band D property will be an additional 22p per day, or £1.54 per week.

 Clean Up Wilts campaign update

The first stage of the CleanupWilts campaign targeted fly-tipping. If anyone sees someone fly-tipping, please try to take the registration number and if you have a phone, try taking a photo, then report it to Wiltshire Council online is best or via the app, or phone 0300 456 0105. If the Council can obtain enough evidence, it will prosecute or fine offenders.

The second phase has recently been launched to try to stop people littering, specifically targeting ‘food on the go’. Why do some people think it’s ok to throw their empty food packaging out of their cars? It’s the major cause of littering in rural areas. If we can change behaviour it should reduce littering and fly-tipping.

Wiltshire Council spends £2.5m a year picking litter; that figure would be far higher were it not for local community efforts. The Council would far rather the £2.5m be spent on filling potholes and resurfacing roads.


6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

The meeting was then reconvened.

 7.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. This report was a general report with the only content specific to Westwood shown below (in italics):


These figures are based on an evaluation of data, over a two year rolling period.  Using this data we can predict what figure is the average that should be reported in a specific month, and what are the higher and lower parameters that we may expect.  Figures outside of these parameters are classed as ‘Crime Exceptions’.

*** Domestic Abuse figures will also be included in the values as it is on our Control Strategy but here will be no details shared on these cases ***


EA - Bradford on Avon Area (Town and Villages)

February 2018 showed a total of 62 crimes for the whole EA Area against the average of 56.1 for this same month over the last 2 years. There are no exceptions within the data.

The three largest crime groups accounted for 87% of EA crime as follows;

Theft showed 32 crimes compared to the average of 23.7

Violence Against the person showed 12 crimes compared to the average of 14.9

Criminal Damage showed 10 crimes compared to the average of 10

 EA12 (Wingfield, Westwood, Limpley Stoke, Winsley, Monkton Farleigh, South Wraxall, Holt, Staverton)

February 2018 showed a total of 19 crimes for the EA12 Area against the average of 20.8 for this same month over the last 2 years. There are no exceptions within the data.

The three largest crime groups accounted for 84% of EA12 crime as follows;

Theft showed 8 crimes compared to the average of 7.8

Violence Against the person showed 6 crimes compared to the average of 6.5

Criminal Damage showed 2 crimes compared to the average of 4


Officers are investigating a series of burglaries in Trowbridge, Melksham, Bradford on Avon and Westbury areas which have all occurred in the last few weeks. In the majority of the burglary cases, offenders have entered a property via an insecurity (mainly the front door) or able to obtain front door/car keys via access through the letterbox

As a result, 4 males, 3 of them juveniles, were arrested on the 27th February in connection to the investigation. The CTT (Community Tasking Team) took on responsibility for coordinating the investigation. The update so far;

Two teenagers have been charged following a series of arrests relating to car key burglaries in west Wiltshire.

A 17-year-old from Warminster has been charged with aggravated taking a vehicle without consent, driving while disqualified and driving without insurance. He has been bailed and is due to appear at Salisbury Youth Court next month. He was also arrested on suspicion of burglary and has been released on conditional bail pending further enquiries.

A 17-year-old from Trowbridge has been charged with aggravated taking a vehicle without consent. He has been bailed and is due to appear at Salisbury Youth Court next month. He was also arrested on suspicion of burglary and has been released on conditional bail pending further enquiries.

A 16-year-old and 19-year-old, both from Trowbridge, who were arrested on suspicion of burglary, have been released on conditional bail.


We continue to use this service to give up-to-date and timely crime updates and information as well as public appeals for information and security/safety advice.

PLEASE SIGN UP! Community messaging to receive regular emails regarding crime updates, crime prevention advice and public appeals specific for your area. -


For a detailed breakdown of the crime in your area visit…



Local Contact PCSO Andrew MacLachlan

Sector Inspector Inspector Andy Fee

Sector Deputy Sergeant Gill Hughes

Community Coordinator Pc Lee Pelling

 b.         Cllr. J Adcock commented that the Jones Hill road is now increasingly being used as a ‘rat run’ by vehicles, although this may be partly attributable to the information provided by satellite navigation systems.

There were no other matters reported that needed to be brought to the attention of the CPT.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Wheals provided the following written report to the Council (shown in italics) that he read out at the meeting:

 Community Speed Watch (CSW) along the Lower Westwood Road has now been carried out for just over 4 years. Under the initial leadership of Ian Richardson the team comprised eleven members who went out in groups of 3 or 4 for up to 15 times over a 2-week period spending 30 mins at each location for a total of up to 90 minutes. In the very first fortnight 2019 vehicles were recorded over 9 hours at the rate of 4 vehicles per minute. Later in that year a peak of over 3,000 vehicles was recorded in one period - but over subsequent years it has been sufficient for the teams to go out less often with the same result; namely, being able to reduce speeding.

 There have now been 30 completed sessions since CSW started in early 2014. Each session has typically involved the team undertaking from six to a dozen separate periods of CSW per fortnight with each period planned to last between 60 to 90 minutes - and this has been repeated every 8 weeks allowing for 7 or more sessions per year. A total of 46,318 vehicles have been monitored during that time. Significantly, the average number of speeders (defined as vehicles travelling at 25mph or more) has reduced from initial values of 11% - 12% during the very first 6 months down to current values of about 8% - which is about a one third reduction since CSW started. Offenders receive a letter for modest speeding and (should) receive a police visit for speeding at 30mph or more. We also acknowledge the role of drivers who support us by traveling within the speed limit and they can often be recognised because they have a queue of cars behind them!

As Team Leader I had to plan the two-week sessions by negotiating with the team and eventually producing a CSW spreadsheet of who would go out, when and where always weather permitting! On a daily basis I would collate all the day’s data and re-list all the details of all speeders into official spreadsheets for each session and then upload them on the same day to CSW HQ (which is actually based in nearby Trowbridge). This information includes site location, vehicle speed, time of day, registration number, type and colour of the vehicle. When the team were new to the task the enthusiasm was high and there were huge numbers of statistics to deal with. This turned out to be too much for the resources of the Wiltshire Constabulary CSW team and eventually we (and all other CSW teams) were told to limit the number of 30-minute sessions to no more than 18 over two weeks! The CSW team now consists of a core of six members. However, if CSW is really wanted by the Westwood community then we need more volunteers to get trained and to join us.

All but the first two sessions were organised by me as CSW Team Leader and by virtue of this position I have been the CSW liaison person with the Parish Council (PC). This required me to summarise what we had been doing and to produce the core statistics for team member Brian Oliver. He has presented his annual and cumulative data analysis at several Annual Parish Meetings and these are available on the website. The next Annual Parish Meeting will be on 30th April at 7.30pm in the Parish Rooms, Farleigh Lane, Westwood, BA15 2AF - to which all are invited.

 I have decided that, for health and other reasons - and with immediate effect - I will relinquish my position as CSW Team Leader. I will be asking the team to select a new Team Leader for the sessions that start on 26th March. In that role s/he will be the official CSW liaison with the PC and could simply replace me as I will formerly resign from the PC at the end of today’s PC meeting. Note that Cllr Paul Phillips is not only a CSW team member but already a member of the PC concentrating on non-CSW matters and many other practical issues (like the renovation of the Lyefield Lane bench). I will be happy to continue to help Paul on Westwood Park matters. In addition I will also continue to volunteer as a CSW team member - at least for the immediate future. The Westwood CSW team needs to be aware that, with the recent acquisition of an additional Speed Indicator Device (SID for short) we now only share with a new team in Bradford on Avon (who are not yet active). In principle Westwood could use the SID for up to 4 weeks in every eight but that will be the team’s decision.

 The Council noted that Cllr. Wheals was stepping down as CSW Team Leader with immediate effect because of personal circumstances and that the current CSW Team will need to select or recruit a new Team Leader.

 The Chairman, supported by all members of the Council, thanked Cllr. Wheals for his work as CSW Team Leader.

 9.         Working Groups Working Group Reports.


The Clerk reported that there had been the purchase of a Burial Plot and that the appropriate fee had been paid.

Cllr. Johnston commented that the memorial stones from two Remembrance Plots had been removed but she understood that this was to allow the addition of further inscriptions and it was expected that they were soon to be replaced.

The Chairman stated that he would remind Mr Downes regarding the removal of the remnants of a felled tree.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




Weavers Mill


Modification of existing weir structure (sluice gate) & installation of a kaplan hydro-power turbine with housing structure, fish pass, fish by-wash, and an eel pass





Land North of 146 Upper Westwood

Provision of two self-contained camping pods with parking, change of use of land to leisure / tourism.(Resubmission of 17/02852/FUL).







120 Upper Westwood

Replacement Dwelling




39 Lower Westwood

Two storey side extension, rear garage/store


 b.         There were no planning applications received after 26 February 2018.

c.         The Council noted the proposed changes to the Tea Room at Iford Manor (BANES Planning application) and resolved that it supported the application.

d.         Cllr. Johnston reported that the Parish Room Trustees had advised her that it would cost £150 to install a fixed telephone line to the Parish Room to allow Wifi (and the internet) to be accessed. The Clerk suggested that the Trustees write formally to the Parish Council giving details of the intended installation and to request financial support from the Parish Council. This proposal could then be formally considered by the Parish Council.


a.         The Clerk reported the current financial position at 5 March 2018 thus:


Lloyds A/C 1643417

Bank Statement

 £       15,927.96


Credits (1  February 2018 to 28 February 2018):

C Winchcombe (Parsons)

 £                          285.00

J Long (Cooper)

 £                             90.00

Westwood FC

 £                             18.00

HMRC PAYE Month 10

 £                             99.00


 £                          492.00

Debits (1 February 2018 to 28 February 2018):

Clerk's Salary (January) - Standing Order

 £                          494.65

The Print Centre

 £                             61.07

A Wheals (Cheque 1665)

 £                               5.27

A Wheals

 £                               9.55

Clerk's Expenses (January)

 £                               6.98

HMRC PAYE Month 10

 £                             99.00

SLCC Membership

 £                             53.00

A Twyford (Tree Works)

 £                          275.00

B Oliver (CSW Expenses)

 £                             22.50

XYZ Web Ltd

 £                             52.00

Parish Room Hire

 £                          264.40

D Downes

 £                          126.00

BT Payphones

 £                               1.00


 £                       1,470.42

Balance at 28 February 2018

 £                     14,949.54

Credits (1 March 2018 to 5 March 2018):

Cemetery Plot R14

 £                          220.00


 £                          220.00

Debits (1 March 2018 to 5 March 2018):

Clerk's Salary (February) - Standing Order

 £                          494.65


 £                          494.65

Balance at 5 March 2018

 £                     14,674.89

Lloyds A/C 7573321

Bank Statement

 £                       2,343.06



9/2/2018 (Approx)

 £                               0.09


 £                               0.09



 £                                   -  


 £                                   -  

Balance at 5 March 2018

 £                       2,343.15

National Savings Account (Park Fund)

Balance at 31 December 2017

 £                       6,954.16


Interest 1/1/17 to 31/12/17:

 £                             32.77



 £                                   -  

Balance at 5 March 2018:

 £                       6,986.93

Total Funds at 5 March 2018

 £                     24,004.97

Payments to be authorised 5 March 2018

Clerk's Salary (February 2017) SCP24

 £                          494.65

Clerk's Expenses (February 2018)  (Approx)

 £                             13.41

HMRC PAYE Month 11

 £                             99.00

Telephone Library Group (TLG)

 £                          250.00

The Print Centre

 £                             57.03

D Downes

 £                          154.00


 £                       1,068.09


b.         Cllr. Phillips described his proposals for installing a picnic bench/table in Westwood Park and he explained that there were two designs that he preferred. These were:

 Simple 4 or 6 seater benches and table 1.5 or 2 metres long  at £400 or £ 500 approximately  respectively.

  1. Octagonal 8 seater 2 metres ‘square’ at £600 approximately.

The Council resolved to install a picnic bench/table in Westwood Park and asked Cllr. Phillips to send details of his preferred solutions to the Clerk for him to forward to all Council members.

The Chairman stated that a decision on which bench/table to purchase and its location in Westwood Park would be made at the next meeting.

 c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.


a.         Cllr. J Adcock stated that the Parish Steward continues to undertake a wide range of tasks within the Parish many of them at his own initiative and commented that he had attended to potholes, blocked gullies, drains and grips and had investigated a hazard at the top of Lyefield Lane that had caused punctures to car tyres. She commented that he had only been able to spend one day in the village this month because he had been required for other weather related duties.

Cllr. J Adcock added that she would remind him that part of Iford is in the parish and he may wish to examine that area for any additional tasks.

 b.         The Parish Council noted the signed agreement between the Parish Council and the Telephone Library Group in respect of the maintenance and use of the telephone kiosk at Lower Westwood.

 c.         Cllr. D Adcock confirmed that there would be a demonstration of the use of the defibrillator at the Annual Parish Meeting. There was a brief discussion on the inclusion of other Agenda items for that meeting including a presentation on the Community Speed Watch Scheme. Cllr. J Adcock stated that she would draft an article advertising this meeting for the Westwood Update.

 Open Spaces.

a.         Cllr. Wheals reported the following (shown in italics):

 A one hour Park Inspection was conducted from noon today.

Several empty beer cans were removed from two areas close to the vents in the middle of the park.

A hump located behind the road to Windy Ridge is being used as cycling ramp. This needs to stop as it is wearing away the ground.

The hedge adjacent to the footpath (that leads from Westwood Park down to Bobbin Lane) needs modest cutting back and will be done as soon as possible.

I picked up a spade in the park. I can return it to the owner if s/he could tell me details about its colour!

During the snowy period over the weekend a very nice home-made toboggan crashed into and through my fence! There were no body parts so I guess the “driver” was unharmed. It did not matter to me since the very old broken fence is about to be replaced with a close-board fence. I have the toboggan and if someone wants to claim it s/he should tell me some details about it especially what is written on it!

 b.         Cllr. Wheals gave the following report in respect of the Play Area (shown in italics):

The play area needs sweeping.

The base of just one of the towers was full of ice - which was removed.

Some additional touching up painting of the play equipment should be done this year.

The south tower on the south side is missing one bolt. It needs to be replaced as soon as possible.

 c.         The Council resolved that the Playing Field can be used for football practice by a local team on Thursday evening from mid-May until early September, nominally between 7.30pm and 9.30pm,


a.         Cllr. Johnston stated that there was nothing significant to report.

b.         Cllr. Johnston stated that the problem with the stile on Path 32 had been solved with the addition of a new kissing gate erected close to the original stile.

 10.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

The Council noted that the next Area Board meeting is to be held on 7 March 2018. Cllr. J Adcock stated that she would be attending that meeting.

 Cllr. Wheals gave the following report in respect of the CATG(shown in italics):

I was also the PC delegate for the Bradford on Avon Community Area Transport Group (CATG) meeting and the last one was on 19th February. I was unable to attend but I have communicated my resignation to Johnny Kidney, our local Councillor, who is also a member of CATG. There is never much business directly relating to Westwood but it would be good to have a representative there when Westwood matters are discussed and who can speak with the authority of local knowledge for example, on such issues as traffic along Elms Cross Road.

 11.       Neighbourhood Plan.

In the absence of Cllr. Leeder, no report was given.

 12.       Dates of Meetings.

Councillors noted the dates of the next Parish Council Meetings:

  •  8 April 2018 - Ordinary PC Meeting.
  • 8 May 2018 Annual PC Meeting and Ordinary PC Meeting.
  •  Annual Parish Meeting 30 April 2018.

 13.       Any Other Business.

Exchange of views on matters not requiring a decision:

 Cllr. Mumford The possibility of the Parish Room Trustees seeking grant aid from the Area Board for Wifi/Internet provision.

Clerk Wiltshire Council Briefing Notes 341 (Public Space Protection Orders) and 342 (Waste Collection).

Cllr. Wheals stated that for personal reasons he is now resigning as a parish councillor with immediate effect.

 The Chairman on behalf of all councillors expressed sadness at this news and thanked Cllr. Wheals for his dedicated and conscientious service as a parish councillor.

The meeting concluded at 8.55pm.


Chairman                                                                                                        8 April 2018

Westwood Parish Council


ACTION LIST Meeting 5 March 2018


Action 1 (5/3/18)        Clerk.

To make payments.

 Action 2 (5/3/18)        Cllr. Phillips.

To send details of proposed bench/table design and prices to the Clerk.

 Action 3 (5/3/18)        Clerk.

To send details of proposed bench/table design and prices to all councillors.

 Action 4 (5/3/18)        Cllr. J Adcock.

To inform the Parish Steward re. Iford.

 Action 5 (5/3/18)        Cllr. J Adcock.

To prepare Annual Parish Meeting advert for Westwood Update.

 Action 6 (5/3/18)        Cllr. Bishop.

To investigate the fallen tree in the cemetery and its disposal.

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