March Minutes


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Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 4 March 2019


Cllr. J Bishop   (Chairman)

Cllr. D Adcock

Cllr. J Adcock

Cllr. J Johnston

Cllr. T Leeder

Cllr. G Mumford

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council Cllr. J Kidney attended (Part-time).

There were four members of the public present initially.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Parish Cllr. Cartwright-Hignett.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of the Ordinary Parish Council Meeting held on 4 February 2019.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Wiltshire Council Report.

Cllr. Kidney gave a brief report on the following topics:

 ·        Planning application 18/11885/FUL.

·         Full Wiltshire Council meeting Fy2019/20 Budget set at £332m with an agreed £10m increase each year to reach £372m in FY 2023/24.

·         Climate Change Agenda with a dedicated councillor appointed at the Full Council meeting for Environmental Issues.

·         CATG Meeting held 18 February New road signs agreed for Jones Hill.

·         Royal United Hospital, Bath Stakeholders’ Meeting.

·         Wiltshire Council Health and Wellbeing Committee Meeting and ways of reducing pressure on the existing medical services.

·         Bath Clean Air Levy Increasing affected area but excluding private cars from the scheme.

·         Wiltshire Council initiative - Free Swimming at Swimming Baths for u16 during holiday periods.

·         School Place selection 98% of applicants obtained their preferred choice of school and 93% of applicants obtained first choice.

·         Area Board Meeting 13 March 2019.

 In reply to a question from Cllr. Johnston regarding repairing potholes, Cllr. Kidney confirmed that Wiltshire Council was actively involved in a pothole repairing programme. Cllr. J Adcock commented that the Parish Steward had been particularly active in this programme locally.

 Cllr. Leader stated that many highway ‘white lines’ needed refreshing and sought further information concerning any programme to repaint them. Cllr. Kidney gave a brief reply.

 6.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest. The Chairman then reconvened the meeting.

7.         Community Policing Team (CPT).

a.         In the absence of PCSO MacLachlan there was no report.

 b.         There was nothing reported.

 8.         Community Speed Watch (CSW)/Westwood Road Safety

Cllr. Phillips stated that he had received the latest report from the CSW Team Leader and he read out the  report.

 The report is shown below in italics:

 Westwood CSW team report March 2019

 The CSW team counted in Jan 2019 and the % of speeders was higher than recently.

The team have not yet been given the monthly comparison figures against other CSW teams as head office are suffering staffing shortages. It is felt that Westwood will again one of the worst in the county.

The team is concerned about speeding traffic in Westwood and propose sending a letter about traffic issues to the Parish Council in the next few weeks

A count is currently being carried out

 End of CSW Report.

Cllr. Phillips stated that it was particularly obvious that more recently many motorists were driving faster through the village than previously and he added that the CSW Team Leader intended to write to interested parties to alert them to this problem and to seek a solution.

 9.         Working Groups Working Group Reports.


There was nothing reported.


a.         The Council noted the status of extant planning applications thus:




1 Great Orchard

Lime Trees covered by TPO W/07/00040. Reduce the present height to approx. 2 metres below the latest cut line and at the same time pollard these trees.




2 Great Orchard

Lime Trees covered by TPO W/07/00040. I would like to reduce their present height to approx. 2 metres below the last cut line and at the same time pollard these trees.




2 Great Orchard

Oak Tree on TPO W/08/00008/Ind/T1. I would like to rebalance the canopy on the East Side by approx. 3 metres, and reduce the height of the tree by approx. 2 metres. In addition remove any dead wood within the canopy.




The Yard, Westwood BA15 2AL

Change of use from agricultural (equestrian) to mixed use equestrian and dog day care facility for maximum 20 dogs



 b.         The Council noted that Planning application 18/11855/FUL had been re-submitted with a revised ownership boundary shown. The Parish Council resolved that the comments made by the Council in respect of the earlier application remain i.e.

 The Parish Council objects to this proposed development. There will be a significant and unacceptable loss of amenity for neighbouring properties resulting from the noise generated (barking etc) from up to 20 dogs. The noise of barking dogs travels widely and a number of properties nearby and on the outskirts of the village will be adversely affected. Access to the site is very poor and the access road (the Elms Cross road) is narrow and it presently carries a high volume of traffic. The Change of Use would result in significantly increased traffic levels and highway safety concerns. It is inappropriate development in the Green Belt and fails to meet the criteria for permissible development in the Green Belt. .

 c.         The Clerk stated that no further planning applications had been received since 26 February 2019

 d.         There were no other planning matters raised.


a.         The Clerk reported the current financial position at 4 March 2019 thus:

Bank Statement



Credits (1  February 2019 to 28 February 2019):

HMRC PAYE Month 10

 £                  107.60

Telephone Library Group

 £                    42.35

Westwood FC

 £                    54.00


 £                  203.95

Debits (1 February 2019 to 28 February 2019):

Clerk's Salary (January) - Standing Order

 £                  537.50

Clerk's Expenses (January)

 £                    14.81

HMRC PAYE Month 10

 £                  107.60

SLCC Membership

 £                    52.00

XYZ Web Ltd

 £                    65.00

D Downes

 £                    72.50

NS&I A/C 138409348

 £             10,000.00


 £             10,849.41

Balance at 28 February 2019


Credits (1 March 2019 to 4 March 2019):


 £                          -  


 £                          -  

Debits (1 March 2019 to 4 March 2019):

Clerk's Salary (February) - Standing Order

 £                  537.50


 £                  537.50

Balance at 4 March 2019

 £             13,429.03

Lloyds A/C 7573321

Bank Statement

 £               2,344.24



09/01/2019 Interest (Approx)

 £                      0.08


 £                      0.08



 £                          -  


 £                          -  

Balance at 4 March 2019

 £               2,344.32

National Savings Account (Park Fund)

Balance at 31 December 2018

 £               6,986.93


Interest 1/1/18 to 31/12/18:

 £                    50.67

Transfer from Lloyds A/C01643417

 £             10,000.00

 £             10,050.67



 £                          -  

Balance at 4 March 2019:

 £             17037.60

Total Funds at 4 March 2019

 £             32810.95

Payments to be authorised 4 March 2019

Clerk's Salary (March) To be paid 1 April 2019

 £                  537.50

Clerk's Expenses (February 2019)

 £                    11.34

HMRC PAYE Month 11

 £                  107.40

The Print Centre

 £                  128.83

Heartsafe AED Locator

 £                    58.80

D Downes

 £                  116.00

Telephone Group (Upper Westwood) The K6 Uppers

 £                  250.00


 £               1,209.87

 b.         The Parish Council resolved to set aside Standing Orders (Financial Regulations dated 6 November 2017) and resolved to accept the tender for the Open Spaces Maintenance contract from Mr Downes.

 c.         The Council resolved to make the financial contribution of £355 towards the installation of new road signs at Jones Hill Refer also to ‘Environment/Highways Para b.

 d.         The Clerk advised the Council that an initial survey of the Telephone Kiosk at Upper Westwood revealed that the door frame was in a poor condition and may require replacing at a cost of £256 plus VAT plus Delivery and he invited the Council to consider increasing the initial donation to the group refurbishing the Kiosk (the K6 Uppers) by a further £250 to a total of £500. The Council resolved to make the donation of £500.

 e.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above.


a.         Cllr. J Adcock stated that the Parish Steward had been very active in the village and had undertaken a wide variety of tasks including repairing numerous potholes. She was asked to request the Parish Steward to examine the pavements at Boswell Road and Tynings Way because they were in a poor state of repair. Cllr. J Adcock reported that the Parish Steward  was unable to take action in respect of the overgrown hedge at Peto Grove because it was on private property.

Cllr. J Adcock added that the Parish Steward could inspect the Grit Bins in the village but their replenishment was not his responsibility and any such request should be forwarded to Wiltshire Council Highways Department.

 b.         Cllr. Mumford confirmed that at the recent CATG Meeting that he attended on behalf of the Parish Council Wiltshire Council and Bradford on Avon Town Council had supported the proposal for new road signs namely ‘Single track road with passing places’ at Jones Hill to deter unsuitable vehicles from using it. He added that it was agreed that the cost of the new signs would be shared and that the required contribution from Westwood Parish Council was £355. The Council resolved to make the financial contribution of £355. He understood that approval of the Bradford on Avon Town Council contribution had to await the next meeting of the Highways Committee.

 c.         The Council noted the request for Grit Bins (Chestnut Grove and Staples Hill) and a new ‘Wiltshire’ sign at the County boundary (Staples Hill) and resolved that the following action be taken:

Grit Bin (Chestnut Grove) Cllr. Johnston had contacted Wiltshire Council with this request and was awaiting a reply from the Wiltshire Council ‘Winter Team’. She added that she would contact the parishioner who made the original request when she receives a reply.

Grit Bin (Staples Hill) The Clerk to request Wiltshire Council to replace the ‘missing’ Grit Bin.

 Clerk’s Note.

Subsequent to this meeting it was seen that a black Grit Bin at Staples Hill (BANES side of the boundary) did exist. No further action is to be taken.

 Wiltshire County sign (Staples Hill) the Clerk to contact Wiltshire Council and to request that it is replaced.

 d.         The Council noted the request from a parishioner for the Waste Bin at Upper Westwood/The Pastures to be relocated and resolved that no action be taken as an alternative location could not be identified and councillors commented that it was regularly emptied thereby minimising any unpleasant odours.

 e.         Cllr. Phillips stated that he had replaced the Dog Waste Bin in Westwood Park. The Chairman thanked him for taking this action.

 Councillors noted that there was to be a meeting of interested parties to discuss the proposal for continued motorcycle trials at Becky Addy Woods.

 Open Spaces.

Cllr. Phillips stated that the the Play Area was in reasonable condition, although the matting was wet following the recent poor weather and was showing signs of wear in some areas.


a.         Cllr. Johnston stated that there was nothing to report. She commented that Motorcycle group intending to promote motorcycle trials at Becky Addy Wood could be invited to restore the overgrown public footpath as a goodwill gesture.

b.         There were no other matters reported.

 10.       Bradford on Avon Area Board/Community Area Transport Group (CATG).

Cllr. Mumford stated that he had attended the CATG meeting on 18 February Refer to  ‘Environment/Highways Para b. above.

Cllr. J Adcock confirmed that she would be attending the Area Board meeting on 13 March.

 11.       Neighbourhood Plan.

Cllr. Leeder stated that the Neighbourhood Plan questionnaire had been distributed and that the replies were being collected and collated.

 12.       Local Government Boundary Review.

The Chairman requested that this item is placed on the Agenda for the 1 April 2019 Parish Council meeting observing that the consultation period ends on 15 April 2019. Councillors observed that it appeared to have little effect on Westwood although the Electoral Division would be increased by additional parishes.

 13.       Date of Next Meeting.

Councillors noted the dates of the next Parish Council Meeting:

 ·                     Ordinary PC Meetings 1 April 2019 commencing at 7.30pm.

 14.       Any Other Business.

Exchange of views on matters not requiring a decision.

 Cllr. J Adcock stated that she would be able to organise ‘Dementia Friendly’ training if requested.


The meeting concluded at 9.30pm


 Chairman                                                                                                        1 April 2019

Westwood Parish Council  

ACTION LIST Meeting 4 March 2019

 Action 1 (4/3/19)        Clerk.

To contact Mr Downes Grass Cutting Tender.

 Action 2 (4/3/19)        Clerk.

To send planning comments to Wiltshire Council.

Action 3 (4/3/19)        Clerk.

To make payments.

 Action 4 (4/3/19)        Clerk.

To contact Wiltshire Council Staples Hill (Wiltshire County sign).


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