March Minutes


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Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 6 March 2017


 Cllr. J Johnston (Vice- Chairman and Chairman for the meeting)

Cllr. D Adcock

Cllr. J Adcock

Cllr. T Leeder

Cllr P Phillips


Mr. R Coleman           Clerk

 Wiltshire Council, Cllr. M Macdonald and PCSO Andrew MacLachlan of the Community Policing Team. Attended the latter Part-time.

 There were five members of the public present.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Cllr. J Bishop, A Wheals and J Tillion.

 3.         Declaration of Interests.

Cllrs. D and J Adcock each declared an interest in Planning application 17/01243/FUL. There were no other interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 6 February 2017.

The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 6.         Westwood Nursery School.

The Clerk stated that although the existing lease ran until 1 April 2018 he thought it prudent now to invite the Council to consider renewing the ‘Licence to Occupy’ from 1 April 2018 at this meeting in case the Council decided not to renew it and that the Nursery School had to vacate the existing premises and acquire new ones. Such an exercise could take a year to acquire new premises and to secure continuity of education for the children. During the Adjournment the Manager of the Nursery School gave a full report on the current position of the Nursery School and its present finances and school roll.

 The Parish council resolved to renew the ‘Licence to Occupy’ for the period 1 April 2018 to 31 March 2025 and the Vice Chairman, Cllr. J Johnston, signed the Licence on behalf of the Parish Council.

 7.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting and PCSO Maclachlan summarised the main points in his report for the benefit of the meeting.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:


Local Crimes

 Crime statistics 6th February - 6th March 2017

 There have been 49 reported incidents for the Bradford Rural beat of which 2 occurred in Westwood. This compares to 34 rural incidents the previous period of which 1 occurred in Westwood. These are broken down as follows (last period in brackets):



Rural beat



Anti Social Behaviour (Personal)

1 (2)

0 (1)


Anti Social Behaviour (Nuisance)

0 (1)

0 (0)



0 (0)

0 (0)



5 (3)

0 (0)


Drug Offences

2 (1)

0 (0)


Criminal Damage

11 (0)

2 (0)

21/02 Westwood mines. Fencing and padlock cut and beer cans and rubbish left inside. Closed undetected.

02/03 Peto Grove. Car damaged by sharp object. Enquiries ongoing

Theft and Handling

5 (5)

0 (0)


Public Order

1 (0)

0 (0)



11 (8)

0 (1)



2 (1)

0 (0)


Animal related

0 (0)

0 (1)


Concern for Safety

2 (2)

0 (0)


Domestic related

1 (3)

0 (0)


Suspicious Circumstances

2 (1)

0 (0)


Transport related

6 (7)

0 (0)


 Other incidents of interest.

The 5 burglaries were 3 non-dwellings in Staverton, 1 non-dwelling in Holt and a dwelling in Limpley Stoke.

 Success Stories.

Dionne Barratt, who had links to Staverton, was recently sentenced to 6 years imprisonment for 4 counts of dealing class A drugs.

 In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236

 “Like” our Facebook page Bradford on Avon Police

Sign up to Community Messaging at

 For a detailed breakdown of the crime in your area visit…

Community Coordinator 3925 Alex Trombetta :

Deputy Sector Head Ps 1629 Gill

Sector Head Insp 2517 James Brain :

 8.         Neighbourhood Plan.

a.         At the invitation of the Chairman, the Chairman of the Neighbourhood Plan Steering Group gave a short report during which he explained the current position regarding the draft version of the Plan and that there were some outstanding technical issues regarding the National Planning Policy Framework that required resolution before the Plan could be completed and circulated more widely. Notwithstanding this, he agreed to send an electronic version of the current plan to Cllr. Leeder.

 Cllr. Leeder stated that he would study this Plan and provide a brief synopsis for councillors. He stated that he would also draft a proposal for a possible process for the ultimate approval of the Neighbourhood Plan by the Parish Council. He requested that the latter point be an item on the Agenda for the next Parish Council meeting.

 b.         No further actions were identified.

 9.         Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Wheals had advised the Clerk that there was nothing to report.

 10.       Westwood Stores/Post Office.

Cllr. Phillips stated that it was with regret that he had to inform the Council that the project to retain the Westwood Stores/Post Office had now foundered and the Steering Group had been disbanded. He explained that it had proved impossible to obtain information that was necessary to develop a Business Plan and that there appeared to be many mixed views in the village regarding the retention of the Westwood Stores/Post Office. The Parish Council gave a vote of thanks to the Steering Group for the work that they had undertaken to date.

 11.       Working Groups Working Group Reports.


The Clerk reported that there had been a recent interment and the erection of two Memorial Stones in the cemetery and that the appropriate fees had been paid.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




Dorothy House Foundation Ltd.,


Application for planning permission for the reconfiguration of the existing car park and extension to provide additional parking and associated works




4 Hebden Road

Erection of 2 storey 2 bedroom house attached to 4 Hebden Road




13 Chestnut Grove

Retrospective permission for erection of a garden shed


 b.         Cllrs. D & J Adcock withdrew from the meeting.

The Council examined the following planning application and resolved to send comments to Wiltshire Council as shown (in italics):




39 Lower Westwood

Proposed dwelling


 The Council objects to this proposed development for the following reason:

‘The proposed new dwelling extends beyond the existing footprint of the current building’.

 Cllrs. D & J Adcock returned to the meeting.

.c.         There were no planning applications received after 27 February 2017:

d.         There were no other planning matters.


a.         The Clerk reported the current financial position thus:


06 March 2017



Westwood PC





Lloyds A/C 1643417





Bank Statement

 £    8,333.33








Credits (1  February 2017 to 28 February 2017):

HMRC PAYE Month 10


 £                  188.00




 £                  188.00





Debits (1 February 2017 to 28 February 2017):

Clerk's Salary (January) - Standing Order


£                  469.56

Clerk's Expenses (January)


£                      5.34

HMRC PAYE Month 10


£                  188.00

XYZ Web Ltd


£                    50.00

St Johns CC



£                    48.15

Westwood School Hire



£                  190.00




 £                  951.05





Balance at 28 February 2017


 £               7,570.28





Credits (1 March 2017 to 6 March 2017):



 £                          -  




 £                          -  





Debits (1 March 2017 to 6 March 2017):

Clerk's Salary (February) - Standing Order


 £                  469.56




 £                  469.56





Balance at 6 March 2017



 £               7,100.72





Lloyds A/C 7573321

Bank Statement


 £               2,341.59












Interest 9/11/16



 £                      0.10

Interest 9/12/16



 £                      0.10

Interest 9/1/17



 £                      0.10

Interest 9/2/17 (Approx)



 £                      0.09




 £                      0.39







 £                          -  




 £                          -  





Balance at 6 March 2017


 £               2,341.98





National Savings Account (Park Fund)

Balance at 31 December 2016


 £               6,912.63









Interest 1/1/16 to 31/12/16:


 £                    41.53












 £                          -   





Balance at 6 March 2017:


 £               6,954.16





Total Funds at 6 March 2017


 £             16,396.86




Payments to be authorised 6 March 2017

Clerk's Salary (March 2017)


 £                  469.56

Clerk's Expenses (February 2017) 


 £                      7.69

St Johns CC (Invoice: 007/17)


 £                    48.15

HMRC PAYE Month 11



 £                  187.60

D Downes



 £                  400.00



 £               1,113.00

 b.         The Parish Council resolved to set aside Standing Orders and that it would accept the tender for the Open Space Maintenance contract submitted by Mr Downes.

 c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.


a.         Cllr. J Adcock stated that she was compiling a list of tasks for the Parish Steward to complete on his next visit to Westwood and she invited councillors to contact her if they wanted specific tasks to be undertaken. She was advised of a pothole at the bottom of The Pastures and that the edge of the road alongside the virtual pavement was in a poor state. Cllr. Adcock suggested that tidying up of the various flower beds in the village could be a possible task.

 b.         There were no other matters raised.

 Open Spaces.

Cllr. Phillips reported that the new slats for the Play Area fencing had been obtained and that the street light in Westwood Park had not yet been mended. He commented that the work associated with the Play Area equipment will be undertaken when the weather improves.

 b.         The report on the Play Equipment was covered under a. above.

 c.         Cllr. Adcock stated that she had investigated the Tesco ‘Bags of Life’ grant scheme and that the Parish Council and other community groups were eligible to apply for the grants. Following a short discussion she stated that she would pass details of the scheme to Mr Harrison who had expressed interest in securing grant aid to improve the Play Area.


a.         Cllr. Johnston stated that was nothing significant to report.

b.         There were no other matters reported.

 12.       Local Government Elections 4 May 2017.

The Clerk stated that he had sent the information relating to these forthcoming elections to all councillors and he advised councillors to take note of the timetable for nominations.

 13.       Bradford on Avon Area Board/Community Area Transport Group.

Cllr. J Adcock confirmed that the next CATG Meeting is to be held 8 March 2017 and that she was intending to attend.

 14.       Dates of Meetings.

Councillors noted the dates of the next Parish Council Meetings:

 ·         3 April 2017 - Ordinary Parish Council meeting commencing at 7.30pm.

·         New Date for May meetings (Annual PC meeting and Ordinary PC Meeting) 8 May 2017.

 15.       Any Other Business.

Exchange of views on matters not requiring a decision:

 The Clerk asked the Council to note the following:

 ·    Wiltshire Housing Strategy 2017 2022 Consultation

·    Housing Allocations Policy Consultation.

·    A request for an advert to be placed on the website advertising the Capella Nora Choral Concert.

 The meeting concluded at 2110hrs.


Chairman                                                                                                        3 April 2017

Westwood Parish Council


ACTION LIST Meeting 6 March 2017


Action 1 (6/3/17)        Clerk.

To contact Westwood Nursery School ‘Licence to Occupy’.

 Action 2 (6/3/17)        Clerk.

WC Planning Application.

Action 3 (6/3/17)        Clerk.

To make payments.

 Action 4 (6/3/17)        Cllr. Leeder.

To provide synopsis of the draft Neighbourhood Plan.

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