March Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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Minutes of the meeting of Westwood Parish Council held on Monday 1 March 2021 at 7.30pm.

A Virtual/Remote Zoom Meeting (as a result of COVID-19 ‘Lockdown’ restrictions).

 Present

Cllr. J Bishop               Chairman

Cllr. J Johnston

Cllr. T Leeder

Cllr. G Mumford

Cllr. A Pittman

Cllr. P Phillips

Mr. R Coleman           Clerk

 Wiltshire Council Cllr. J Kidney attended the meeting.

 There were two members of the public present.

 1.         Apologies.

There were no apologies. All councillors were present.

 2.         Declaration of Interests.

There were no interests declared.

 3.         Minutes of the Ordinary Parish Council Meeting held on 1 February 2021 and Decisions taken remotely (post Lockdown).

a.         The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman agreed to sign the minutes.

b.         The Council resolved to endorse the decisions taken remotely post 1 February 2021 (see details at end of these minutes)

 4.         Wiltshire Council Report.

Cllr. Kidney gave the following brief report:

  •  Local Plan Review (2025 to 2036) This consultation period ends on 9 March 2021 and it is important that the views of the Parish Council are made known during this consultation period.
  • Lower Westwood road closures This is planned for 12 April to 25 June to allow Wales & West Utilities to undertake work. He added that he had been in contact with Wiltshire Council Highways to propose that the signage for the road closure states that Westwood is only accessible for ‘local’ traffic. He added that resurfacing work at Boswell Road/Hebden Road between 6 to 9 April planned to take place between 9am and 4pm - would also result in some temporary road closures, although access to affected properties would be possible. He agreed to request Wiltshire Council Highways to inform the Parish Council and affected residents of this latter matter.
  • Wiltshire Council is undertaking a recruitment drive for new social care workers and is promoting the Government’s ‘Step Up to Social Work’ initiative.
  • Wiltshire Council is to present the latest ‘COVID Update’ online at 5.30pm on 2 March.

·         Wiltshire Council Budget FY2021/22. Wiltshire Council has produced a balanced budget totalling some £412m which has now been approved by Wiltshire Council. He commented that the proposed increase in Council Tax was 1.99% plus a 3% levy for Social Care and that the budget included £22.9m from Central Government for highway maintenance. He cited Farleigh Lane as an example of a location needing work to repair substantial potholes and that this work would be financed from the £9m pothole fund. He added that the ‘dip’ in the road surface near Hudd’s Farm was another example of a location where highway work was necessary.

  • The next Bradford on Avon Area Board is to be held on 3 April.
  • Local Elections are to be held on 6 May and he encouraged everyone to consider the benefits of using a postal vote instead of attending the Polling Station in person.

 5.         Highways and Environmental

a.         Cllr. Mumford reported that Wiltshire Council (Highways) Kirsty Rose had now responded following the site meeting to examine possible solutions to traffic calming in Westwood and parking in Farleigh Lane and she had made some very helpful suggestions in relation to the Farleigh Lane/New Inn area. He gave details of her proposals and added that he had sent these details to all councillors prior to the meeting. He added that the next step was to submit a ‘Highways Improvement Form detailing these proposals to the CATG to allow the improvements to be fully costed and to allow the Parish Council and the CATG to decide whether or not to implement these measures. The Council noted that there was likely to be a 50%/50% split of the cost of the work between the Parish Council and Wiltshire Council. Cllr. Bishop agreed to submit a revised and suitably worded Highways Improvement Form to Wiltshire Council.

 b.         The Council considered further the proposal by a parishioner to construct a Willow Structure on the Playing Field having now obtained detailed information regarding its purpose, size, possible location, and maintenance. The Council resolved that it would support the construction of a Willow Structure but that its location should be subject to further consideration the Playing Field or in Westwood Park were the two possible options. Cllrs. Johnston, Pittman, Bishop assisted by Susan Field and James Crawford were nominated to take this project further and to agree the exact location of the structure.

 c.         Cllr. Mumford gave the background to the request by Westwood Primary School to erect direction signs indicating the existence and location of the school. He indicated that the school had requested ‘red signs’ but that was very unlikely to be agreed by the Highways Authority and the Authority had indicated that they may agree to ‘standard’ highway direction signs being erected. Proposed locations for the signs were Boswell Road and the B3109/C217 crossroads and if such signs were to be erected the Parish Council would have to meet the cost. Cllr. Bishop agreed to discuss the matter with Kirsty Rose and to agree the way forward.

 d.         There were no other matters raised.

e.         There were no specific tasks identified for the Parish Steward.

 6.         Planning.

a.         The Council noted the current status of extant planning applications thus:

 

Planning Application No.

Address

Details of Application

Planning Decision

 

20/03928/FUL

 

The Yard Westwood BA15 2AL

Retrospective change of use of agricultural land to equestrian use etc.

 

Pending

 

20/09774/LBC

 

Upper Westwood

Farmhouse

Installation of freestanding solar array

 

Pending

20/09831/FUL

 

109 Upper Westwood

(Plum Cottage)

Demolition of selected additions and replacement construction of two storey and single storey additions and selected minor works to the original cottage.

Pending

20/10702/LBC

 

109 Upper Westwood

(Plum Cottage)

Demolition of selected additions and replacement construction of two storey and single storey additions and selected minor works to the original cottage.

Pending

20/10593/FUL

 

129 Upper Westwood

Demolition of existing garages and removal of existing pitched roof. Construction of new outbuilding etc.

Pending

21/00117/TCA

 

51 Farleigh Lane

T1 - T5 - 5 x Willow trees - coppice T6 - T9 - 4 x Hornbeam trees - coppice T10 - T10 - 8 x Hawthorn trees - fell

Approved

21/00460/

PNCOU

Agricultural Building, Westwood Elms Cross BA15 2AL

Change of use of Agricultural Building to one Dwelling House (Class C3) and for building operations reasonably necessary for the conversion. Class Q

Pending

21/00067/FUL

 

Haygrove Nurseries, Lower Westwood BA15 2AF

Retrospective application for the provision of a dwelling within the original footprint of a redundant agricultural barn (separate to consented application 15/01975/PNCOU)

Pending

 b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown in italics:

 

 

20/11061/FUL

 

109 Upper Westwood BA15 2DP

(Plum Cottage)

Installation of Solar Array and Ground Source Heat Pump

New

 The Council supports this proposed development.

 

 

21/00448/LBC

 

109 Upper Westwood  BA15 2DP

(Plum Cottage)

Installation of Solar Array and Ground Source Heat Pump

New

 This application is to be referred to the Conservation Officer for comment.

 

21/00694/FUL

 

Avon Villa, Avoncliff Aqueduct BA15 2HD

New canopy to seating area

New

 The Council has no objections to this proposed development.

 

21/01126/TCA

 

32 Lower Westwood BA152AR

Various Tree Works - 5 self-seeded field maple trees

 

New

 The Council has no objections to these proposed tree works.

 

21/01131/FUL

 

55 Bobbin Lane Westwood BA15 2DL

Second Storey extension for new bedroom and en-suite.

New

 The Council has no comments in relation to this proposed development.

 c.         The following planning application was received after 23 February 2021:

 

21/00948/FUL

Yancy Sun

55 Lower Westwood

BA15 2AE

Erection of a Detached Double Garage

New

Councillors commented that they had had little time to examine this application and resolved that individual councillors would send their comments to the Chairman and the Chairman would advise the Clerk of the agreed response to Wiltshire Council no later than 15 March 2021.

 d.         The Clerk reminded the Council that the Local Plan Review (2025 to 2036) consultation period ends on 9 March 2021 and following a discussion, the Council resolved to send comments to Wiltshire Council along the following lines (shown in italics):

 Westwood Parish Council greatly values the protection from development and the environmental and ecological benefits that is afforded by the existence of the Green Belt, AONB, Area of High Ecological Value and the Conservation Area and does not advocate any changes to these protections.

The Section entitled ‘Empowering Rural Communities’ under ‘Baseline Indicative Housing Requirement 2016 2036’ Large Villages Trowbridge HMA Settlement Westwood shows 30 dwelling in that time period. This figure cannot be met in full because of the existing protections and the current reliance on ‘infill’ development. Notwithstanding this, the embryonic Westwood Neighbourhood Plan, currently in development, will explore the need for this housing allocation and will propose possible means of delivery.

 Cllr. Leeder, supported by other councillors, expressed his regret that the importance of Climate Change and the imperative of mitigating its effects did not feature as a key element of the draft Local Plan and the Clerk was requested to include reference to this fact in the Parish Council’s  response to Wiltshire Council.

 e.         There were no other matters raised.

 7.         Finance.

a.         The Clerk reported the current financial position at 1 March as follows:

 

01 March 2021


Westwood PC




Details of the Accounts

Amount

Credits & Debits

 




Lloyds A/C 1643417




Bank Statement

£31,709.00

31-Jan-21


Cheques not presented by 31/12/20:


899 - Crown Gas £60.46



901 - Clerk (Misc) £240.61



902 - Crown Gas £88.52



903 - D Downes  £143.92





Credits (1 February 2021 to 28 February 2021):

Wiltshire Council Area Board Grant

 £                              5,000.00






 £                              5,000.00




Debits (1 February 2021 to 28 February 2021):

Clerk's Salary (January) - Standing Order

 £                                 573.73

npower


 £                                 112.57

SLCC Subscription


 £                                    62.00

Clerk's Expenses (January)


 £                                    11.48

J Bishop (Utilities Search Fee)

 £                                    18.00

P Phillips (Defib - Heartsafe)


 £                                 123.75



 £                                 901.53




Balance at 28 February 2021


£35,807.47




Credits (1 March 2021):

None


 £                                          -  



 £                                          -  




Debits (1 March 2021):

Clerk's Salary (January) - Standing Order

 £                                 573.73



 £                                 573.73




Balance at 1 March 2021


£35,233.74




Lloyds A/C 7573321

Bank Statement

 £                              2,346.18

31-Jan-21





Credits:



11/2/21 Interest (Approx)


 £                                      0.02



 £                                      0.02

Debits:



None

 £                                          -   




Balance at 1 March 2021

 £                              2,346.20




National Savings Account (Park Fund)

Balance at 31 December 2019

 £                            17,165.79




Credits:



Interest 1/1/20 to 31/12/20:

 £                                 123.59



 £                                 123.59




Debits:



None


 £                                          -  




Balance at 1 March 2021

 £                            17,289.38




Total Funds at 1 March 2021


£54,869.32




Payments to be authorised 1 March 2021

Clerk's Salary (March)

 £                                 573.73

(To be paid 1 April 2021)


Clerk's Expenses (February)

 £                                    18.42

Wessex Water (Paid 22/2/21)


 £                                    97.29

Crown Gas (Paid  23/2/21)


 £                                    73.02

D Downes (Paid 28/2/21)


 £                                 468.50


 £                              1,230.96

 b.         The Council resolved to accept the quotation from Mr Derek Downs for Grounds Maintenance/Handyman Duties in accordance with Grounds Maintenance Specification dated 2 March 2021 - that is £3080 for the grass cutting and £15.00/hour for Handyman Duties which includes the maintenance of the Cemetery.

 

c.         The Council resolved to make the payments shown under ‘Payments to be authorised’ above at Agenda item 7a.

 8.         Cemetery.

The Clerk reported that two unrelated interments are scheduled to take place over the next few days; one is the interment of ashes, the other a full burial. He added that all appropriate fees been paid.

 9.         Nursery School Building.

Cllrs. Johnston reported that the Climbing Frame and Lawnmower had been sold and removed from the property. Cllr. Pittman stated that Sovereign personnel were using the building as a ‘base’ as per agreement.

 10.       Footpaths.

Cllr. Johnston stated that Path 11 (Westwood Park end) had overhanging vegetation that needed cutting back. The Chairman stated that he would ask Mr Downes to take the necessary action.

Cllr. Mumford reported that the path through Westwood Park is becoming overgrown at the edges and will need clearing in the future otherwise the path will become damaged.

 11.       Play Area.

Councillors noted the work that was currently being undertaken by Sovereign Play Ltd for Phase 1 of the refurbishment programme namely the erection of the new swings and laying the safety surface was progressing satisfactorily. Cllr. Mumford explained the inspection requirements once the equipment has been ‘handed over’ to the Parish Council to ensure that the Manufacturer’s Guarantee remained valid.

The Clerk was requested to insure the new equipment, effective from 8 March 2021.

Councillors commented that once the new swings had been installed then that was the time to decide what improvements were necessary for the boundary fence, gate(s) and pathway.

 Cllr. Pittman commented that the Rotating Play Web needed attention. Cllr. Philips stated that he would investigate the reported problem.

 12.       Neighbourhood Plan.

Cllr. Leeder stated he attended the Local Plan Review Consultation online Seminar and that he had resubmitted the draft Westwood Neighbourhood Plan to Wiltshire Council for its comments.

 13.       Date of Next Meeting.

Councillors agreed the date of the next Ordinary Parish Council Meeting (a ZOOM Meeting) thus:

  •  Ordinary Parish Council Meeting Tuesday 6 April 2021.

 Clerk’s Note.

The originally suggested dates of 4 and 5 May for Westwood meetings will need to be changed because of the Parish Council election on 6 May and the need to adopt a prescriptive timetable for Annual PC Meetings directly after an election.

 The meeting concluded at 9.45pm

 

Chairman                                                                                                       

Westwood Parish Council  

DECISIONS

(Taken via email from 1 February 2021)


Payments:

 Wessex Water - £97.29

Heartsafe (Defibrillator) - £123.75

Linesearch (Utilities Search) - £18.00

Crown Gas - £73.02

D Downes - £468.50

 Planning application 21/00067/FUL

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