Council minutes November

Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 7 November 2016

Present

Cllr. J Bishop Chairman

Cllr. D Adcock

Cllr. J Adcock

Cllr. T Leeder

Cllr P Phillips

Cllr. J Tillion

Cllr. A Wheals

Mr. R Coleman Clerk

Wiltshire Council, Cllr. M Macdonald attended.

There were seven members of the public present initially.

1. Welcome and Introductions.

The Chairman welcomed everyone to the meeting.

The Chairman announced that he had been informed that afternoon that planning application 16/09259/FUL was to be revised to take into account comments already received and that the deadline for comments had been extended until Christmastime. He commented that the Parish Council would not be discussing the existing planning application at this meeting but would reserve its comments until the revised application had been received. He added that the Parish Council anticipated discussing the revised application at its next meeting to be held on 5 December.

2. Apologies.

Apologies for non-attendance were received from Cllr. J. Johnston and from PCSO Andrew MacLachlan of the Community Policing Team.

3. Declaration of Interests.

Cllr. Leeder expressed a personal interest in planning application 16/09259/FUL. There were no other interests declared.

4. Minutes of Ordinary Parish Council Meeting held on 5 September 2016.

The Chairman signed the minutes of this meeting as a true and accurate record.

5. Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

The meeting was then reconvened.

6. Community Policing Team (CPT).

a. PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. The Clerk summarised the main points in the report relating to local incidents for the benefit of the meeting.

This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:

CURRENT PRIORITIES/ SERIES/ EXCEPTIONS

Crime exceptions are where the number of crimes of a specific type exceeds the set threshold. There were no exceptions last month.

The sector has seen an increase in non-dwelling Burglaries in the last month with sheds and garages being attacked. Please ensure that you secure your outbuildings with a suitably efficient lock.

There have also been steady stream of stolen cycles in the sector. Most of the cycles stolen were insecure. Please remember to lock up your bikes!

LOCAL CRIMES

Crime statistics 6^th October – 6^th November 2016

There have been 32 reported incidents for the Bradford Rural beat of which 1 occurred in Westwood. This compares to 37 rural incidents the previous period of which 2 were in Westwood. These are broken down as follows (last period in brackets):

*Crime*	*Rural beat*	*Westwood*	*Comments*
Anti Social Behaviour (Personal)	0 (0)	0 (0)
Anti Social Behaviour (Nuisance)	0 (2)	0 (0)
Fraud	0 (0)	0 (0)
Burglary	1 (2)	0 (0)
Drug Offences	1 (0)	0 (0)
Criminal Damage	5 (4)	0 (0)
Theft and Handling	5 (7)	1 (0)	31/10 – The Pastures. Rear trailer light-board stolen.
Public Order	3 (0)	0 (0)
Violence	5 (6)	0 (1)
Other	0 (2)	0 (0)
Concern for Safety	1 (0)	0 (0)
Domestic related	3 (7)	0 (0)
Suspicious Circumstances	1 (1)	0 (0)
Transport related	7 (6)	0 (1)

Other incidents of interest.

The 1 burglary was a non-dwelling in Staverton.

Success Stories.

Hayley Beaven from Holt has been found guilty of Supplying Class A drugs and was sentenced to 5.5 years imprisonment.

In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

PCSO Andrew MacLachlan 0752 897 2236

^{6th
November 2016}

“Like” our Facebook page – Bradford on Avon Police

Sign up to Community Messaging at www.wiltsmessaging.co.uk

Community Coordinator Pc 2446 Charly Chilton : charlotte.chilton@wiltshire.pnn.police.uk

Deputy Sector Head Ps 1801 Louis McCoy : louis.mccoy@wiltshire.pnn.police.uk Sector Head Insp 2517 Brain : james.brain@wiltshire.pnn.police.uk

7. Neighbourhood Plan.

a. Cllr. Leeder reported that the next meeting of the Neighbourhood Planning Steering Group is to be held on 8 November. Councillors expressed concern that the Parish Council had not yet been provided with a draft copy of the plan for comment. The Council resolved that at the forthcoming NPSG meeting Cllr. Leeder is to require a copy of the plan to be provided to the Parish Council no later than 30 November. Councillors agreed that if a draft copy is not available as required serious consideration will be given by the Council to formally dissolve the Steering Group.

b. There were no further actions identified.

8. Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Wheals reported that CSW is currently operating in the village and he demonstrated the new high visibility jackets that had been supplied county-wide for use by the CSW volunteers.

9. Westwood Stores/Post Office.

Cllr. Phillips stated that the Steering Group had met on 1 November and that the results of the recent village-wide survey were discussed. The results of that survey and proposed future actions are shown thus (in italics):

The survey indicated:

Fairly strong use of the store primarily for newspapers and basics and last minute foodstuffs.

That the post office was mainly used for pensions followed by post and parcels.

A reason for the non-use of the store was travelling time particularly from Upper Westwood and Avoncliff.

The majority indicated if the store became community led they would support it.

Suggestions for improvements included:

Reducing the number of lines and concentrating on basics like Newspapers, bread and popular branded foods, with some wanting a range of fresh vegetables, but with good stock control and environment.

The introduction of a coffee area.

Promotion of a secure ‘click and collect’ facility.

Reduction in hours of opening.

Better signposting and promotion to catch passing traffic.

Offers of help in a community store using professional skills including accountancy were made.

There was much discussion on the way forward and the general consensus was that a community store could be more a newspaper facility and post office selling basics like milk, bread and essentials also fresh vegetables if they could be sourced reasonably.

A copy of the accounts and details of the lease and sub lease for the flat together with the contracts of employment for the staff will be examined.

Other existing community shops will be visited including Bathford, Steeple Ashton and Freshford to discuss problems encountered when setting up the shops.

Selwood will be approached for a sympathetic approach on the lease should the community project go ahead including relinquishing the flat and a possible introductory rent holiday.

Next meeting Monday November 28^th 2 pm.

The Council resolved not to subscribe to the Plunkett Group Scheme at present until members of the Steering Group had had an opportunity to investigate this project further.

The Clerk reported that Mr Kidney (the prospective Conservative candidate for Westwood and Winsley) had spoken to the MP, Michelle Donelan, regarding the operation of the Post Office and the withdrawal of certain key services that had originally added to the viability of Westwood Stores and that she had written to the Post Office on this subject and was awaiting a reply.

10. Sub-Committees – Sub-Committee Reports.

Cemetery.

The Clerk reported that the cemetery was in good order, largely thanks to Mr Downes. He commented that he had recently dealt with a number of applications from James Long (Masons) and C S Bowyer and that the fees collected amounted to £1030 which had now been credited to the Parish Council bank account.

The Council noted that a length of the boundary chain at the Remembrance Garden was missing and that the remaining chain was in a poor state. The Council resolved to purchase a new chain to replace the existing one at a cost of approximately £5/metre.

Planning.

a. The Council noted the status of extant planning applications thus.

15/11456/OUT

Land at Iford Lane, Iford

New dwelling (Revised Plans)

Pending

16/07607/FUL

(Revised)

1 The Pastures

Demolition of existing conservatory and proposed extensions and alterations (re-submission of 16/03410/FUL)

Approved

b. The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):

16/09279/FUL

111 Upper Westwood

Erection of a log cabin to be used as a studio and hobby room in the garden

NEW

The Parish Council has no objection to this planning application subject to it not being used as ancillary accommodation.

16/09259/FUL

Dorothy House Foundation Ltd.,

Winsley

Application for planning permission for the reconfiguration of the existing car park and extension to provide additional parking and associated works

NEW

Refer to Minute at Para 1 above.

c. The Clerk reported that notification of planning application 16/10828/TCA (123 Upper Westwood) had been received after 31 October 2016. The Council asked the Clerk to send councillors details of this application by email.

d. The Council noted the consultation on Proposed Further Modifications to the draft Chippenham Site Allocations Plan and an Addendum to the Sustainability Appraisal Report but had no comments.

e. Councillors had noted the strong representations made by members of the public during the Public Adjournment in relation to the building works at 120 Upper Westwood and decided that the appropriate action had already been taken by local residents in that the Wiltshire Council Enforcement Team had been alerted. The Council resolved that it was unnecessary to take any further action at this time.

The Council noted that that there had been an application to the Environmental Agency for a renewal of the licence to extract water at Avoncliff Mill.

Finance.

a. The Clerk presented the Council with the Financial Forecast dated 31 October 2016 (see below). The Council resolved that no action was necessary.

FINANCIAL FORECAST at 31 OCTOBER 2016 - Westwood Parish Council
(Includes all Payments and Receipts at 31 October 2016)

	ITEM	AGREED	Actuals	Estimated
	(Description)	BUDGET	FY16/17	FY16/17
		FY2016/17	at 31/10/16	At 31/3/17
	Income:
	Precept	20500	20500	20500
	Grant	0	0	0
	Interest NSC	45	0	45
	Interest Res	3	2	3
	Cemetery Fees	500	1300	1500
	Lettings	125	126	126
	Misc (Defibrillator)	0	2500	2500
	VAT Refund	185	610	700
	Total Income	21358	25038	25374

	Expenditure:
	Clerk Salary	4508	2723	5101
	Expenses	250	119	250
	Office Allowance	200	200	200
	Solicitors Fees	0	0	0
	Chairman	0	0	0
	Hire Hall	240	120	480
	Audit	240	240	240
	Subscriptions	150	0	0
	Insurance	1094	1084	1084
	Community (Section 137)
	Newsletter	750	294	750
	Handyman	1250	150	1000
	Donations	250	0	250
	Website	750	250	500
	Elections	0	0	0
	Open Spaces	4000	1972	4000
	Cemetery	1750	1443	2500
	Footpaths	50	0	0
	Football Field Maintenance	110	0	110
	Defibrillator	0	2546	2546
	Misc. (eg. CSW)	50	0	50
		15642	11141	19061
	Capital Expenditure:
	Avoncliff Carpark	0	5000	5000
	Parish Room Donation	0	0	0
	Road Safety Measures	0	0	0
	Playground Equipment	500	0	500
	New Trees	0	0	0
	Notice Boards	50	0	100
	Westwood Stores/PO Path	0	1850	1850
	Neighbourhood Plan	2000	0	0
	Ex-WC Functions	2000	0	0
	Nursery School	0	0	0
		4550	6850	7450
	Total Expenditure	20192	17991	26511

	Net Income	1166		-1,137

	Balance B/F (31/3/16) as per FY2015/16 Annual Return:				£ 13,024.00
	Forecast Balance C/F at 31 March 2017:				£ 11,887.00

The Clerk reported the current financial position thus:

Lloyds A/C 1643417


Bank Statement	£ 11,741.90
30-Sep-16

Credits (1 October 2016 to 31 October 2016):
HMRC PAYE (R P Coleman) - Month 6			£ 187.60
J Long (Snook/Farmer)			£ 180.00
C S Bowyer (Heard)			£ 550.00
		Total:	£ 917.60

Debits (1 October 2016 to 31 October 2016):
Clerk's Salary (September) - Standing Order			£ 375.64
Clerk's Salary (Back Pay)			£ 93.92
Clerk's Expenses (Sept)			£ 11.77
Grant Thornton (Audit Fee)			£ 120.00
HMRC PAYE Month 6			£ 187.60
XYZ Web Ltd			£ 50.00
Westwood Shop Circular			£ 19.20
D Downes			£ 556.00
		Total:	£ 1,414.13

Balance at 31 October 2016			£ 11,245.37

Credits (1 November 2016 to 7 November 2016):
None			£ -
		Total:	£ -

Debits (1 November 2016 to 7 November 2016):
Clerk's Salary (October) - Standing Order			£ 469.56
		Total:	£ 469.56

Balance at 7 November 2016			£ 10,775.81

Lloyds A/C 7573321
Bank Statement			£ 2,341.20
30-Jun-16

Credits:
Interest 11/7/16			£ 0.10
Interest 11/8/16 (Approx)			£ 0.09
Interest 11/9/16 (Approx)			£ 0.08
Interest 11/10/16 (Approx)			£ 0.15
		Total:	£ 0.42
Debits:
None			£ -
		Total:	£ -

Balance at 7 November 2016			£ 2,341.62

National Savings Account (Park Fund)
Balance at 7 November 2016			£ 6,861.17

Credits:
Interest 1/1/16 to 31/12/16:			£ -

Debits:
None			£ -

Balance at 7 November 2016:			£ 6,861.17

Total Funds at 7 November 2016			£ 19,978.60

Payments to be authorised 3 October 2016
Clerk's Salary (October 2016)			£ 469.56
Westwood School Hall Hire (July/Sept/Oct)			£ 120.00
Clerk's Expenses (October 2016)			£ 5.08
RosPA Safety Inspection			£ 84.00
St Johns CC			£ 53.27
D Downes			£ 465.00
HMRC PAYE Month 7			£ 188.00
		TOTAL:	£ 1384.91

b. The Council resolved that the Clerk is to purchase the Local Councils Administration Edition 10 Reference Book at a cost of £96.75.

c. The Council resolved unanimously that in future councillors would receive Parish Council meeting Agendas and associated papers by e-mail.

d. The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.

Environmental.

a. Cllr. J Adcock stated that the Parish Steward visited Westwood on 25/26 October and undertook a number of required tasks including some weed killing. She added that she had informed the Steward of tasks required for the next visit – 22/23 November – such as clearing gutters, further weed killing and reinstating broken kerbs and asked councillors to inform her of any additional tasks that may be necessary.

b. In response to a request from a parishioner made during the Adjournment and a resolution by the Council , Cllr. J Adcock stated that she would inform Wiltshire Council that the Parish Council supports the switching off of a street light during certain hours that is located near 119 Upper Westwood.

Cllr. Bishop reported a faulty street light along Lower Westwood. Cllr. J Adcock agreed to inform Wiltshire Council.

Open Spaces.

a. The Council resolved that the hedge at the car parking area at Windy Ridge that belongs to the Parish Council required pruning.

b. There was no report on the Play Equipment.

Cllr. Johnston requested that Mr Downes be asked to sweep the Westwood Park path when he has mown the nearby grass.

Footpaths.

a. Cllr. Johnston provided a written report to the Council which the Clerk read out to the Council. The Council resolved that the state of Path 30 (Avoncliff to Freshford) near the parish boundary with Freshford should be reported to the Wiltshire Council Footpath Warden,

b. There were no other matters reported.

11. Bradford on Avon Area Board/Community Area Transport Group.

The Council noted that the Area Board meeting was to be held on 9 November at St Laurence School commencing at 4pm. Cllr. J Adcock confirmed that she would attend on behalf of the Parish Council. The Council also noted that the next CATG meeting was scheduled for 3 February 2017.

12. Dates of Meetings.

Councillors noted the date of the next Parish Council Meeting:

· 5 December 2016 - Ordinary Parish Council meeting commencing at 7.30pm.

13. Any Other Business.

Exchange of views on matters not requiring a decision:

Cllr. Phillips asked whether additional waste bins could be provided. Cllr. J Adcock stated that she would make further enquiries.

Cllr. J Adcock enquired whether parish councillors wished to meet for a Christmas meal this year. There was general support for the proposal and it was agreed that it would be held on 15 December. The Chairman agreed to make enquiries of The New Inn.

Cllr. J Adcock suggested that the opportunity to obtain grants from Tesco should be made known to Ed Harrison.

The meeting concluded at 2128hrs.

Chairman 5 December 2016

Westwood Parish Council

ACTION LIST – Meeting 7 November 2016

Action 1 (7/11/16) Clerk.

To contact Mr Downes – New chain (Cemetery) and Hedge Cutting (Windy Ridge).

Action 2 (7/11/16) Clerk.

WC – Planning Application.

Action 3 (7/11/16) Clerk.

To make payments.

Action 4 (7/11/16) Cllr. J Adcock.

To contact WC – Streetlights (Upper Westwood and Lower Westwood).

Action 5 (7/11/16) Clerk.

To contact Footpath Warden – Path 30.

Action 6 (7/11/16) Cllr. Bishop

To make enquiries – Christmas Meal.

Action 7 (7/11/16) Clerk.

To contact Ed Harrison – Tesco grants.

November Minutes