October Minutes


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Minutes of the meeting of Westwood Parish Council held at Westwood with Iford Primary School, Westwood at 7.30pm on Monday 3rd October 2016


 Cllr. J Bishop               Chairman

Cllr. J Johnston          

Cllr. D Adcock

Cllr. J Adcock

Cllr P Phillips

Cllr. J Tillion


Mr. R Coleman           Clerk

 There were three members of the public present.

 1.         Welcome and Introductions.

The Chairman welcomed everyone to the meeting.  

 2.         Apologies.

Apologies for non-attendance were received from Cllrs. Cllr. T Leeder and A Wheals and from PCSO Andrew MacLachlan of the Community Policing Team and Wiltshire Council, Cllr. M Macdonald.

 3.         Declaration of Interests.

There were no interests declared.

 4.         Minutes of Ordinary Parish Council Meeting held on 5 September 2016.

The Chairman signed the minutes of this meeting as a true and accurate record.

 5.         Adjournment.

The Chairman adjourned the meeting for members of the public to raise any points of interest.

 The meeting was then reconvened.

 6.         Community Policing Team (CPT).

a.         PCSO MacLachlan had sent a written report to the Clerk prior to the meeting and  the Clerk summarised the main points in the report relating to local incidents for the benefit of the meeting.

 This report relating to ‘Local Crimes’ is reproduced in full below, shown in italics:


Crime statistics 2nd September 2nd October 2016

 There have been 37 reported incidents for the Bradford Rural beat of which 2 occurred in Westwood. This compares to 27 rural incidents the previous period of which 4 was in Westwood. These are broken down as follows (last period in brackets):



Rural beat



Anti Social Behaviour (Personal)

0 (1)

0 (0)


Anti Social Behaviour (Nuisance)

2 (1)

0 (1)



0 (0)

0 (0)



2 (2)

0 (1)


Drug Offences

0 (0)

0 (0)


Criminal Damage

4 (3)

0 (0)


Theft and Handling

7 (1)

0 (0)


Public Order

0 (0)

0 (0)



6 (6)

1 (0)

25th Sept Peto Grove. Female assaulted one arrested. Enquiries ongoing.


2 (0)

0 (0)


Concern for Safety

0 (2)

0 (0)


Domestic related

7 (4)

0 (0)


Suspicious Circumstances

1 (2)

0 (0)


Transport related

6 (6)

1 (2)

4th Sept Boswell Rd. Single vehicle non injury RTC.


Other incidents of interest.

The 2 burglaries were both non dwelling in Turleigh and Monkton Farleigh.

 Success Stories.

Hayley Beaven from Holt has been found guilty of Supplying Class A drugs and is awaiting sentence and will be sentenced on 6th October.

 In closing.

Please feel free to give out my mobile number to anyone who would like to contact me:

 PCSO Andrew MacLachlan 0752 897 2236

 “Like” our Facebook page Bradford on Avon NPT

Sign up to Community Messaging at www.wiltsmessaging.co.uk

 Community Coordinator Pc 2446 Charly Chilton : charlotte.chilton@wiltshire.pnn.police.uk

Deputy Sector Head Ps 1801 Louis McCoy : louis.mccoy@wiltshire.pnn.police.uk           

Sector Head Insp 2517 Brain : james.brain@wiltshire.pnn.police.uk

 b.         The Chair recounted a recent burglary and theft of a vehicle at Bradford on Avon that could have been caused by the occupants failing to secure their premises. He emphasized the need to ensure that premises are secure at all times.

 7.         Neighbourhood Plan.

a.         Cllr. Bishop reported that there had been a meeting of the Neighbourhood Planning Steering Group on 15 September attended by Chris Rowe, Wiltshire Council at which Mr Rowe explained that proposed boundary changes are not within the remit of a Neighbourhood Plan. Cllr. Bishop commented that there is a further meeting planned for 19 October at which time a decision will be made on the future of the NPSG and the Neighbourhood Plan.

 b.         There were no further actions identified.


8.         Westwood Road Safety/Community Speed Watch (CSW).

Cllr. Phillips reported on behalf of Cllr. Wheals who had provided both Cllr. Phillips and the Clerk with a written version of the report given by Cllr. Phillips.

 This report is shown below (in italics):

 The CSW team monitored vehicle speeds along the Lower Westwood Road for 6 hours spread over the last two weeks of August 2016. Of the 930 vehicles recorded, 60 were speeding (6.5% of the total) with 18 of those (2% of the total) travelling at 30 mph, which is 50% above the speed limit. As usual, the police have been given details of the offenders and may expect to receive a letter and/or a visit.

Until recently the team had been restricted to just two weeks of measuring vehicle speeds when they had access to a laser speed monitoring device (“speed gun”). We now have access to the device for a 4-week period. This will enable the team to monitor speeds over a longer period if we so wish and may also mean that when a monitoring session gets “rained off” the team can return when the weather improves.

We have had interest from a new resident in the village to join the team and help keep the village safe. If you wish to learn more about what it entails, please contact me at the address below - without any obligation.

Alan Wheals (alan.wheals@gmail.com); Westwood CSW Coordinator; 03/10/2016

 9.         Westwood Stores/Post Office.

Cllr. Phillips reported that a leaflet had been delivered to the houses in Westwood, Iford, Staples Hill and Avoncliff advising parishioners of the current status regarding Westwood Stores/PO and inviting parishioners to declare an interest in helping to maintain such a facility in the village. He commented that he had received some eleven replies and that a total of seven parishioners attended a subsequent meeting to examine the actions necessary to retain Westwood Stores/PO. He stated that the next step was to approach parishioners face to face perhaps by means of house calls and then to convene a Parish Meeting. Cllr. Phillips added that the results of this latter survey would be presented to the Parish Council at its next meeting. He enquired whether there was a budget for this work associated with the Westwood Stores/PO and he was requested to present his anticipated costs at the next Council meeting for approval. Meanwhile, the Parish Council resolved to pay the cost of producing the leaflets at a cost of £19.20.

 10.       Sub-Committees Sub-Committee Reports.


The Clerk reported that the last safety inspection of the cemetery by James Long (Masons) was in 2013 and the recommendation was for a repeat inspection in five years. Consequently, he had not instructed James Long to undertake a safety inspection.


a.         The Council noted the status of extant planning applications thus.




Land at Iford Lane, Iford

New dwelling (Revised Plans)




16 Staples Hill

Erection of 12 wall-mounted Solar Panels on the external south facing rear wall.



Katie Yeoman

1 The Pastures

Demolition of existing conservatory and proposed extensions and alterations (re-submission of 16/03410/FUL)




b.         There were no planning applications received after 26 September 2016.

c.         There were no other planning matters reported.


a.         The Clerk reported the current financial position thus:


Lloyds A/C 1643417

Bank Statement

 £    2,354.80




Credits (1 September 2016 to 30 September 2016):

HMRC PAYE (R P Coleman) - Month 5


 £                  150.40

Wiltshire Council Precept (Part)


 £             10,249.99



 £                  424.32




 £             10,824.71





Debits (1 September 2016 to 30 September 2016):

Clerk's Salary (August) - Standing Order


 £                  375.64

Clerk's Expenses (July)


 £                      5.45

Clerk's Expenses (August)


 £                    11.04



 £                  150.40

XYZ Web Ltd



 £                    50.00

St Johns CC (Invoice 127/16)


 £                    46.76

D Downes



 £                  374.00




 £               1,013.29





Balance at 30 September 2016


 £             12,166.22









Credits (1 October 2016 to 3 October 2016):



 £                          -  




 £                          -  





Debits (1 October 2016 to 3 October 2016):

Clerk's Salary (September) - Standing Order


 £                  375.64




 £                  375.64





Balance at 3 October 2016


 £             11,790.58





Lloyds A/C 7573321

Bank Statement


 £               2,341.20












Interest 11/7/16



 £                      0.10

Interest 11/8/16  (Approx)



 £                      0.09

Interest 11/9/16 (Approx)



 £                      0.08




 £                      0.27







 £                          -  




 £                          -  





Balance at 3 October 2016


 £               2,341.47





National Savings Account (Park Fund)

Balance at 3 October 2016


 £               6,861.17









Interest 1/1/16 to 31/12/16:


 £                          -  












 £                          -  





Balance at 3 October 2016:


 £               6,861.17





Total Funds at 3 October 2016


 £             20,993.22




Payments to be authorised 3 October 2016

Clerk's Salary (October 2016)


 £                  375.64

Clerk's Salary (September) - Back Pay


 £                    93.92

Clerk's Expenses (September 2016) 


 £                    11.77

Grant Thornton



 £                  120.00

D Downes



 £                  556.00




 £                  187.60



 £               1,344.93

 b.         The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement and it resolved to authorise the Standing Order to Lloyds Bank plc. increasing the amount payable monthly to the Clerk following his pay increase.


a.         Cllr. J Adcock stated that the Parish Steward is to visit Westwood on 25/26 October and that she had provided the Steward with a schedule of tasks to be completed. She gave details of those tasks. Cllr. J Adcock encouraged councillors to advise her of any additional tasks required and that a spreadsheet was  being operated to monitor the progress of the various tasks.  Cllr. J Johnston requested that weedkilling be included on the schedule of tasks.

b.         Cllr. D Adcock confirmed that the defibrillator was now fully operational and that appropriate notices should be placed on the noticeboard advertising its location and availability.

 Clerk’s Note.

The Defibrillator has been placed on the Asset Register and has been insured for £2600 (Zurich Insurance).

 Open Spaces.

a.         Cllr. Phillips reported on behalf of Cllr. Wheals who had provided both Cllr. Phillips and the Clerk with a written version of the report given by Cllr. Phillips.

 This report is shown below (in italics):

 Play Area. An inspection has shown that the fence is sound although some slats (ca. 10) will need replacing over the next year because they are starting to deteriorate. All bolts on the equipment are secure (although three have not had bolt-cap covers for some time). Someone who likes “Fox’s Glacier” had left sweet papers everywhere although there was an empty bin available! The roundabout no longer moves.

 Tarmac repairs. The first trials of a tarmac sealant were conducted by the Westwood Park team during dry weather in September. Most of the main path is sound but there are some localised areas where the tarmac has degraded over the years, filled with earth and started to grow weeds that have, in some cases, penetrated through the stone and tarmac layer. We have cleaned out five areas so far and “painted” them with liquid tarmac. This rapidly cures into a water-resistant and waterproof layer leaving them distinctly black-coloured. So far the results look encouraging and we intend to deal with the remaining half-dozen areas this month (weather permitting).

 Illegal entrance into/from the park. The illegal entrance into and out of Turner’s Field, close to the memorial oak, has been reopened after vandalism. It had been successful for most of the summer when the farmer had cattle in the field. Someone has now cut the wires holding the metal gate in position and the gate had been pushed back. The gate has been put back in its correct position using barbed wire. If anyone knows the identity(ies) of those who are using this entrance, please contact the PC (in confidence).

 The Council noted the representations made by a parishioner from Windy Ridge in relation to improving the boundary hedge/fence adjacent to his property and abutting the Playing Field. The Council discussed his request to take action to improve this boundary at no expense to the Parish Council. The Council resolved to agree to his request.

 b.         The report on the Play Equipment was addressed at a. above.

 Cllr. Johnston requested that Mr Downes be asked to sweep the Westwood Park path when he has mown the nearby grass.


a.         Cllr. Johnston reported that a new non-slip surface has been added to the sleepers that form part of the path used by walkers near to Paths 23 and 24 by the Ramblers Association. The Clerk was asked to write a letter of thanks to the Ramblers Association (Brian MIcklam).

 b.         There were no other matters reported.

 11.       Bradford on Avon Area Board/Community Area Transport Group.

The Council noted that the Area Board meeting was held on 14 September at Holt but nothing was reported.

 The Clerk and Cllr. J Adcock confirmed that they had written to Wiltshire Council regarding the request to improve the road surface on the road to Avoncliff but nothing had been heard. Cllr. J Adcock stated that she would contact Wiltshire Council.

 12.       Dates of Meetings.

Councillors noted the date of the next Parish Council Meeting:

·       7 November 2016 - Ordinary Parish Council meeting commencing at 7.30pm.

 The Council agreed that the January 2017 meeting will be held on 9 January 2017.

13.       Any Other Business.

Exchange of views on matters not requiring a decision:

 There were no matters raised.

 The meeting concluded at 2110hrs.


Chairman                                                                                                        7 November 2016

Westwood Parish Council

 ACTION LIST Meeting 3 October 2016

Action 1 (3/10/16)      Clerk.

To make payments.

 Action 2 (3/10/16)      Clerk.

To thank Ramblers Association non-slip surface.


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