Minutes of the meeting of Westwood Parish Council held at the Parish Room, Farleigh Lane, Westwood at 7.30pm on Monday 10 September 2018
Present
Cllr. J Bishop (Chairman)
Cllr. J Johnston
Cllr. T Leeder (Part-time)
Cllr. G Mumford
Cllr. P Phillips
Mr. R Coleman Clerk
There were two members of the public present.
1. Welcome and Introductions.
The Chairman welcomed everyone to the meeting.
2. Apologies.
Apologies for non-attendance were received from Cllrs. M Cartwright-Hignett, D Adcock and J Adcock and from PCSO MacLachlan of the Community Policing Team.
3. Declaration of Interests.
There were no interests declared.
4. Minutes of the Ordinary Parish Council Meeting held on 6 August 2018.
The Council resolved that the minutes of this meeting were a true and accurate record. The Chairman signed the minutes.
5. Wiltshire Council Report.
Cllr. Kidney gave a report on the following subjects:
· The Boundary Commission Local Government Boundary Review.
· Bradford on Avon Area Board Meeting to be held at St Laurence School at 4pm on 12 September 2018.
· Vehicle parking at Farleigh Lane – opposite to The New Inn.
· Wiltshire Council ‘Employability Fair’ on 2 October 2018.
6. Adjournment.
The Chairman adjourned the meeting for members of the public to raise any points of interest. The Chairman then reconvened the meeting.
7. Community Policing Team (CPT).
a. PCSO MacLachlan had sent a written report to the Clerk prior to the meeting that the Clerk had sent to all councillors. This report was a general report with no content specific to Westwood.
b. There were no matters that needed to be brought to the attention of the CPT.
8. Community Speed Watch (CSW)/Westwood Road Safety
Councillors noted the representations made by a parishioner regarding road safety – especially the high speed of some traffic through the village and at The Pastures – during the Adjournment. Cllr. Phillips commented that the CSW does mount regular patrols that do act as a deterrent but the CSW Team is limited to a set number of locations within the village which may not always be the best positions for detecting speeding vehicles. He stated that he would investigate the possibility of using additional sites including one at The Pastures. The Clerk added that the absence of regular police speed checks in the village during which Penalty Notices could be issued compounded the problem but more regular checks are very unlikely because of the current lack of police resources.
9. Working Groups – Working Group Reports.
Cemetery.
a. The Clerk stated that he had recently approved an application for a new memorial on an existing grave and that the appropriate fee had been paid.
b. The Clerk confirmed that James Long (Masons) had undertaken a stability safety inspection of the memorials and gravestones in the cemetery and had issued a report. He stated that some ten or so memorials had been identified as needing repair action but James Long (Masons) Ltd had confirmed that they were not a safety issue. The Chairman stated that he would examine the memorials so identified and he asked the Clerk to include an Agenda item at the next meeting for the Council to decide what action, if any, to take regarding repair action. The Clerk commented that whilst the Parish Council owned the cemetery it did not own the graves or memorials.
Planning.
a. The Council noted the status of extant planning applications thus.
| 17/08216/FUL
| Land North of 146 Upper Westwood | Provision of two self-contained camping pods with parking, change of use of land to leisure / tourism. (Resubmission of 17/02852/FUL). | Pending Planning Committee
|
|
17/11739/FUL Amended Plans
| 120 Upper Westwood | Replacement Dwelling |
Approved |
| 18/04581/VAR | Dorothy House Foundation Ltd, Winsley, Winsley, BA15 2LE | Variation to condition 2 (minor change) of planning application 16/09259/FUL. |
Approved |
| 18/05768/FUL
| 61 Bobbin Lane | Conservatory to rear elevation | Approved |
| 18/06065/FUL
| 145 Upper Westwood | Proposed double garage | Refused |
b. The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):
| 18/07390/FUL
| 103 Lye Green | Change of use of single storey hobby/storage building into ancillary dwelling annex |
New |
The Council has no objections to this proposed development.
| 18/07751/FUL
| 14 Staples Hill | Proposed single storey and two storey extensions and alterations to existing dwelling |
New |
The Council has no objections to this proposed development.
| 18/06192/FUL | Iford Lodge Farm | Retrospective application to relocate and widen the existing agricultural access | New |
The Council supports this application subject to the following:
- The original gate is removed and the stone wall is reinstated.
- The new gate is clad with material that is appropriate to its rural setting. The existing metal finish is alien to its rural setting.
c. There were no planning applications received after 30 August 2018.
d. The Council noted that Wiltshire Council had been requested to undertake a Rural Housing Needs Survey in Westwood to support the development of the Neighbourhood Plan.
e. The Council noted that the Clerk had sent all councillors a copy of Wiltshire Council Briefing Note 367 – The Revised National Planning Policy Framework (24 July 2018).
f. There were no other planning matters.
Finance.
a. The Clerk reported the current financial position at 10 September 2018 thus:
Lloyds A/C 1643417
| | ||||||
| Bank Statement | £ 20,891.94 | |||||
| 31-Jul-18 | ||||||
| Credits (1 August 2018 to 31 August 2018): | ||||||
| HMRC PAYE Month 4 | £ 105.40 | |||||
| J Long (Selmes) | £ 120.00 | |||||
| Total: | £ 225.40 | |||||
| Debits (1 August 2018 to 31 August 2018): | ||||||
| Clerk's Salary (July) - Standing Order | £ 526.97 | |||||
| Clerk's Expenses (July) | £ 6.10 | |||||
| HMRC PAYE Month 4 | £ 105.40 | |||||
| Day Landscapes | £ 390.00 | |||||
| XYZ Web Ltd | £ 52.00 | |||||
| James Long (Masons) Ltd | £ 348.00 | |||||
| D Downes | £ 575.00 | |||||
| Total: | £ 2,003.47 | |||||
| Balance at 31 August 2018 | £ 19,113.87 | |||||
| Credits (1 September 2018 to 10 September 2018): | ||||||
| None | £ - | |||||
| Total: | £ - | |||||
| Debits (1 September 2018 to 10 September 2018): | ||||||
| Clerk's Salary (August) - Standing Order | £ 526.97 | |||||
| Total: | £ 526.97 | |||||
| Balance at 10 September 2018 | £ 18,586.90 | |||||
| Lloyds A/C 7573321 | ||||||
| Bank Statement | £ 2,343.35 | |||||
| 30-Apr-18 | ||||||
| Credits: | ||||||
| 09/05/2018 (Approx) | £ 0.12 | |||||
| 09/06/2018 (Approx) | £ 0.11 | |||||
| 09/07/2018 (Approx) | £ 0.10 | |||||
| 09/08/2018 (Approx) | £ 0.10 | |||||
| 09/09/2018 (Approx) | £ 0.10 | |||||
| Total: | £ 0.53 | |||||
| Debits: | ||||||
| None | £ - | |||||
| Total: | £ - | |||||
| Balance at 10 September 2018 | £ 2,343.88 | |||||
| National Savings Account (Park Fund) | ||||||
| Balance at 31 December 2017 | £ 6,954.16 | |||||
| Credits: | ||||||
| Interest 1/1/17 to 31/12/17: | £ 32.77 | |||||
| Debits: | ||||||
| None | £ - | |||||
| Balance at 10 September 2018: | £ 6,986.93 | |||||
| Total Funds at 10 September 2018 | £ 27,917.71 | |||||
| Payments to be authorised 10 September 2018 | ||||||
| Clerk's Salary (September) To be paid 1 October 2018 | £ 537.50 | |||||
| Clerk's Back Pay 1 April - 31 August 2018 | £ 52.00 | |||||
| Clerk's Expenses (August) 2018) | £ 7.68 | |||||
| HMRC PAYE Month 5 | £ 105.40 | |||||
| PKF Littlejohn (External Audit) | £ 240.00 | |||||
| XYZ Web Ltd | £ 115.08 | |||||
| The Print Centre | £ 59.71 | |||||
| D Downes | £ 541.00 | |||||
| TOTAL: | £ 1,658.37 | |||||
b. The Clerk confirmed that the External Audit for FY2017/18 by PKF Littlejohn LLP had been completed and that there were no matters that needed to be brought to the attention of the Council. The Clerk presented the completed Certificate to the Chairman for confirmation. The Clerk was thanked for continuing to undertake his duties so conscientiously.
c. The Council resolved unanimously to implement the revised NALC/SLC 2018-2019 National Salary Award for Part-Time Local Council Clerks. The Clerk thanked the Council for taking this action.
d. The Council resolved to make the payments shown under ‘Payments to be authorised’ on the Financial Statement.
Environmental.
a. In the absence of Cllr. J Adcock, no report was given.
b. There were no related matters reported.
Open Spaces.
a. There was nothing reported in respect of Open Spaces.
b. Cllr. Phillips stated that all the Play Equipment appeared in good order and that a RoSPA Safety Inspection is due to take place this month and that should reveal the need to undertake any remedial work.
Cllr. Leeder stated that he would remind the Headteacher, Westwood CP School, that the Council would like to hear of his plans to involve the children in designing a revised Play Area in Westwood Park.
Footpaths.
a. Cllr. Johnston reminded the Clerk to contact the Footpath Warden in respect of the broken stile at the end of Path 28.
b. There were no other matters reported.
10. Bradford on Avon Area Board/Community Area Transport Group (CATG).
The Clerk confirmed that Bradford on Avon Town Council had resolved to support Westwood Parish Council in its representations to the Area Board/CATG to obtain a ‘width restriction’ sign at the canal end of Jones Hill in order to complement that already (or thought to be) present at the Upper Westwood end of Jones Hill. Cllr. Mumford queried whether such a sign existed at Upper Westwood and other councillors voiced their doubts that any ‘width restriction’ signs were currently in place at Jones Hill. The Chairman stated that this subject will be an Agenda item at the next meeting and he invited councillors in the meantime to survey Jones Hill and to ascertain whether or not ‘width restriction’ signs currently do exist and apply to Jones Hill.
11. Neighbourhood Plan.
Cllr. Leeder stated that will soon be in a position to distribute the Rural Housing Needs Survey forms to villagers and that he intended that they would be distributed with the other survey responses.
12. Wiltshire Housing Site Allocations and Electoral Review Consultations.
The Council noted these consultations and the Clerk was asked to ensure that any comments to be sent to the Boundary Commission in respect of the Local Government Boundary Review be agreed at the next Parish Council meeting.
13. Date of Next Meeting.
Councillors noted the date of the next Parish Council Meetings:
Ordinary PC Meetings – 1 October 2018 and 5 November 2018. Meetings commencing at 7.30pm.
14. Any Other Business.
Exchange of views on matters not requiring a decision.
The Clerk stated that the Parish Council may wish to consider undertaking a project to record the history of Westwood by means of a visual (e.g. video/photographic) record and that such a project could be an extension of the audio history project currently being undertaken by Westwood CP School. Cllr. Leeder stated that he would discuss this matter with the Headteacher.
The meeting concluded at 8.55pm
Chairman 1 October 2018
ACTION LIST – Meeting 10 September 2018
Action 1 (10/9/18) Cllr. Phillips.
To investigate undertaking CSW at other locations in Westwood.
Action 2 (10/9/18) Cllr. Bishop.
To investigate repair action for the memorials (James Long Report).
Action 3 (10/9/18) Clerk.
To send planning comments to Wiltshire Council.
Action 4 (10/9/18) Clerk.
To make payments.
Action 5 (10/9/18) Cllr. Leeder.
To contact Headteacher – Play Area Project/ Westwood Visual Record.
Action 6 (10/9/18) All Cllrs.
To investigate whether ‘width restriction’ signs exist at Jones Hill.
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